County of Orange
Bid 017-1059702-SL
Solicitation 017-1059702-SL
Vote By Mail Instruction Forms (English Version)
Bid designation: Public
County of Orange
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County of Orange
Bid 017-1059702-SL
Bid 017-1059702-SL Vote By Mail Instruction Forms (English Version) Bid Number Bid Title
017-1059702-SL Vote By Mail Instruction Forms (English Version)
Bid Start Date Bid End Date
Mar 27, 2014 6:24:07 PM PDT Mar 28, 2014 3:00:00 PM PDT
Bid Contact
Sapreena L Leoso 714-567-7443
[email protected]
Contract Duration Contract Renewal
One Time Purchase Not Applicable
Prices Good for
30 days
Standard Disclaimer The County of Orange is not responsible for and accepts no liability for any technical difficulties or failures that result from conducting business electronically. Bid Comments THE COUNTY OF ORANGE, COUNTY EXECUTIVE OFFICE - INFORMATION TECHNOLOGY (CEO-IT)/PUBLISHING
SERVICES DEPARTMENT IS SOLICITING BIDS FOR A ONE TIME PURCHASE AND DELIVERY CONTRACT FOR PRINTING FOR VOTE BY MAIL INSTRUCTION FORM (ENGLISH VERSION). THE ARTWORK IS PROVIDED IN THIS INVITATION FOR BID (IFB) AS ATTACHMENT "VOTE BY MAIL FORMS". ALL QUESTIONS PERTAINING TO THIS INVITATION FOR BID (IFB) MUST BE SUBMITTED THROUGH BIDSYNC, ANY COUNTY RESPONSE RELEVANT TO THIS IFB OTHER THAN THROUGH OR APPROVED BY CEO-IT/PURCHASING DIVISION IS UNAUTHORIZED AND WILL BE CONSIDERED INVALID. ALL BID RESPONSES SHALL BE SUBMITTED THROUGH BIDSYNC AND THE FOLLOWING MUST BE COMPLETED IN ORDER FOR BID TO BE VALID; 1. COUNTY OF ORANGE COVER SHEET 2. SIGNATURE PAGE 3. COMPANY PROFILE 4. REFERENCES 5. BIDSYNC PRICING BID PRICING MUST INCLUDE FREIGHT, SHIPPING AND HANDLING CHARGES. PROJECT MUST BE DELIVERED ON OR BEFORE APRIL 4, 2014 BEFORE 12:00 PM (PACIFIC TIME) TO PUBLISHING SERVICES AT THE ADDRESS LISTED BELOW: COUNTY OF ORANGE CEO-IT/PUBLISHING SERVICES ATTN: TBD 1300 S. GRAND AVE., BLDG. A SANTA ANA, CA 92705 DUE TO CRITICAL TIME FRAME OF JOB, THIS WILL BE AWARDED SAME DAY BID CLOSES OR THE NEXT DAY. Added on Mar 28, 2014: THIS BID HAS BEEN MODIFIED TO CORRECT THE DELIVERY ADDRESS LOCATION IS TULSA, OK 74110 AND NOT THE 1300 S. GRAND AVE., BLDG A., SANTA ANA, CA 92705. ALL OTHER TERMS SHALL REMAIN THE SAME. Item Response Form
Item
017-1059702-SL--01-01 - VOTE BY MAIL FORMS (ENGLISH VERSION)
Quantity
610000 each
Unit Price Delivery Location County of Orange 025 - PUBLISHING SERVICES/PAPER 1300 S GRAND AVE BLDG A SANTA ANA CA 92705 Qty 610000
Description VOTE BY MAIL FORMS (ENGLISH VERSION) MUST BE DELIVERED TO COUNTY PUBLISHING ADDRESS LISTED IN THIS BID NO LATER THAN APRIL 4, 2014 BEFORE 12:00 PM (PACIFIC TIME). 3/28/2014 3:07 PM OVERALL/FINISHED SIZE: 8.50" X 11"
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BLDG A SANTA ANA CA 92705 Qty 610000
County of Orange
Bid 017-1059702-SL
Description VOTE BY MAIL FORMS (ENGLISH VERSION) MUST BE DELIVERED TO COUNTY PUBLISHING ADDRESS LISTED IN THIS BID NO LATER THAN APRIL 4, 2014 BEFORE 12:00 PM (PACIFIC TIME). OVERALL/FINISHED SIZE: 8.50" X 11" PART: 1 TWO SIDED, PRINT HEAD TO HEAD INK COLORS: BLACK (FACE/BACK) PMS 2745 (FACE/BACK) PAPER COLOR: WHITE PAPER WEIGHT: 60 LB. (POUND) PAPER KIND: OFFSET PROOF MUST BE PROVIDED TO COUNTY BY VIA EMAIL IN PDF FORMAT (CONTACT INFO TO BE DETERMINED). DELIVERY LOCATION OF STREET ADDRESS IS STILL TO BE DETERMINED, HOWEVER THE COUNTY CAN PROVIDE THE CITY, STATE AND ZIP CODE INFORMATION FOR SHIPPING, FREIGHT AND HANDLING CHARGES: TULSA, OK 74110
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County of Orange
Bid 017-1059702-SL
http://egov .ocgov.co m/vgnfiles/ ocgov/OC GOVPortal/ Branding/a
COUNTY OF ORANGE
DEPT
SOLICITATION NUMBER: 017-1059702 -SL FOR: Vote By Mail Instruction Forms (English Version)
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County of Orange
Bid 017-1059702-SL
Signature Page b c d e f g
I have read and understand and agree to the terms and conditions herewith and I am submitting a response to this solicitation . Date:
Company Name:
* Authorized Signature
Print Name
Title
* Authorized Signature
Print Name
Title
OR
I prefer not to submit a bid in response to this solicitation per the reason(s) given below. Reason(s):
aaa
Date:
* Authorized Signature
Company Name:
Print Name
Title
* If the Contractor is a corporation, signatures of two specific corporate officers are required as further set forth. The first corporate officer signature must be one of the following:1) the Chairman of the Board; 2) the President; 3) any Vice President. The second corporate officer signature must be one of the following: a) Secretary; b) Assistant Secretary; c) Chief Financial Officer; d) Assistant Treasurer. In the alternative, a single corporate signature is acceptable when accompanied by a corporate resolution demonstrating the legal authority of the signature to bind the company.
RETURN THIS SHEET WITH YOUR RESPONSE
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County of Orange
Bid 017-1059702-SL
Part 2: Company Profile (Complete this form and submit as Part 2 in second tabbed section of response)
Company Legal Name: Business Address: Address for mailed funds: Telephone Number: (
)
Facsimile Number: (
)
Email Address: Length of time the firm has been in business: Length of time at current location: Is your firm a sole proprietor doing business under a different name:
b Yes c d e f g
b No c d e f g
If yes, please indicate sole proprietor's name and the name you are doing business under:
Federal Taxpayer ID Number Is your firm incorporated: g b Yes c d e f
b No c d e f g
State of Incorporation:
Regular business hours: Regular holidays and hours when business is closed:
Contact person in reference to this request for RFP solicitation: Telephone Number: (
)
Facsimile Number: (
)
Email Address: Name of administrator to who questions regarding accounts payable should be directed:
Telephone Number: (
)
Facsimile Number: (
)
Email Address:
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County of Orange
Bid 017-1059702-SL
EXHIBIT B References All Bidders must provide a minimum of three (3) Letters of Reference. The references should be from clients who are comparable in scope to the County of Orange. Include one reference from a governmental agency. References must cover services performed by your company in the past five (5) years. At least one of the references must cover services performed in the past year. Services should be similar to those services required in this solicitation. Additionally, please complete the form below on the clients who have provided references: References must include the name and address of the company or governmental agency and the name and telephone and facsimile numbers of contact person(s), annual agreement dollar amount of the Contract, and a brief description of the agreement/Contract work and services provided. Attach additional sheets if necessary.
1.
Name of Reference: Address: Contact Name:
Telephone Number:
Annual agreement dollar amount: Facsimile Number: Brief Description of agreement/Contract work or services provided: 5 6
2.
Name of Reference: Address: Contact Name:
Telephone Number:
Annual agreement dollar amount: Facsimile Number: Brief Description of agreement/Contract work or services provided: 5 6
3.
Name of Reference: Address: Contact Name:
Telephone Number:
Annual agreement dollar amount: Facsimile Number: Brief Description of agreement/Contract work or services provided: 5 6
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County of Orange
Bid 017-1059702-SL
CONDITIONS: The following general terms and conditions are always applicable
1.
Governing Law and Venue: This CONTRACT has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any legal action to enforce or interpret this CONTRACT, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the parties hereto agree to and do hereby submit to the jurisdiction of such court, notwithstanding Code of Civil Procedure Section 394. Furthermore, the parties specifically agree to waive any and all rights to request that an action be transferred for trial to another county. 2. Entire Contract: This CONTRACT, when accepted by the CONTRACTOR either in writing or by the shipment of any article or other commencement of performance hereunder, contains the entire CONTRACT between the parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein. No exceptions, alternatives, substitutes or revisions are valid or binding on COUNTY unless authorized by COUNTY in writing. Electronic acceptance of any additional terms, conditions or supplemental contracts by any COUNTY employee or agent, including but not limited to installers of software, shall not be valid or binding on COUNTY unless accepted in writing by COUNTY’S Purchasing Agent or his designee, hereinafter “PURCHASING AGENT.” 3. Amendments: No alteration or variation of the terms of this CONTRACT shall be valid unless made in writing and signed by the parties; no oral understanding or agreement not incorporated herein shall be binding on either of the parties; and no exceptions, alternatives, substitutes or revisions are valid or binding on COUNTY unless authorized by COUNTY in writing. 4. Taxes: Unless otherwise provided herein or by law, price quoted does not include California state sales or use tax. 5. Delivery: Time of delivery of goods or services is of the essence in this CONTRACT. COUNTY reserves the right to refuse any goods or services and to cancel all or any part of the goods not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed statement of work. Acceptance of any part of the order for goods shall not bind COUNTY to accept future shipments nor deprive it of the right to return goods already accepted at CONTRACTOR’S expense. Over shipments and under shipments of goods shall be only as agreed to in writing by COUNTY. Delivery shall not be deemed to be complete until all goods or services have actually been received and accepted in writing by COUNTY. 6. Acceptance/Payment: Unless otherwise agreed to in writing by COUNTY, 1) acceptance shall not be deemed complete unless in writing and until all the goods/services have actually been received, inspected, and tested to the satisfaction of COUNTY, and 2) payment shall be made in arrears after satisfactory acceptance. 7. Warranty: CONTRACTOR expressly warrants that the goods/services covered by this CONTRACT are 1) free of liens or encumbrances, 2) merchantable and good for the ordinary purposes for which they are used, and 3) fit for the particular purpose for which they are intended. Acceptance of this order shall constitute an agreement upon CONTRACTOR’S part to indemnify, defend and hold COUNTY and its indemnities as identified in paragraph “33” below, and as more fully described in paragraph “33”, harmless from liability, loss, damage and expense, including reasonable counsel fees, incurred or sustained by County by reason of the failure of the goods/services to conform to such warranties, faulty work performance, negligent or unlawful acts, and non-compliance with any applicable state or federal codes, ordinances, orders, or statutes, including the Occupational Safety and Health Act (OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law. 8. Patent/Copyright Materials/Proprietary Infringement: Unless otherwise expressly provided in this CONTRACT, CONTRACTOR shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this CONTRACT. CONTRACTOR warrants that any software as modified through services provided hereunder will not infringe upon or violate any patent, property right, or trade secret right of any third party. CONTRACTOR agrees that, in accordance with the more specific requirement contained in paragraph “33” below, it shall indemnify, defend and hold COUNTY AND COUNTY INDEMNITIEES harmless from any and all such claims and be responsible for payment of all costs, damages, penalties and expenses related to or arising from such claim(s), including, but not limited to, attorneys fees, costs and expenses. 9. Assignment or Sub-Contracting: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the parties. Furthermore, neither the performance of this CONTRACT nor any portion thereof may be assigned or subcontracted by CONTRACTOR without the express written consent of COUNTY. Any attempt by CONTRACTOR to assign or sub-contract the performance or any portion thereof of this CONTRACT without the express written consent of COUNTY shall be invalid and shall constitute a breach of this CONTRACT. 10. Non-Discrimination: In the performance of this CONTRACT, CONTRACTOR agrees that it will comply with the requirements of Section 1735 of the California Labor Code and not engage nor permit any subcontractors to engage in discrimination in employment of persons because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. CONTRACTOR acknowledges that a violation of this provision shall subject CONTRACTOR to all the penalties imposed for a violation of Section 1720 et seq. of the California Labor Code. 11. Termination: In addition to any other remedies or rights it may have by law, COUNTY has the right to terminate this CONTRACT without penalty immediately with cause or after 30 days’ written notice without cause, unless otherwise specified. Cause shall be defined as any breach of contract, any misrepresentation or fraud on the part of the DEFINITION Whenever used herein “COUNTY” shall mean County of Orange, a political subdivision of the state of California. Page 1 of 3
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County of Orange
Bid 017-1059702-SL
CONDITIONS: The following general terms and conditions are always applicable
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CONTRACTOR. Exercise by COUNTY of its right to terminate the CONTRACT shall relieve COUNTY of all further obligation. Consent to Breach Not Waiver: No term or provision of this CONTRACT shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to, waiver of, or excuse for any other different or subsequent breach. Remedies Not Exclusive: The remedies for breach set forth in this CONTRACT are cumulative as to one another and as to any other provided by law, rather than exclusive; and the expression of certain remedies in this CONTRACT does not preclude resort by either party to any other remedies provided by law. Independent Contractor: CONTRACTOR shall be considered an independent contractor and neither CONTRACTOR, its employees, nor anyone working under CONTRACTOR shall be considered an agent or an employee of COUNTY. Neither CONTRACTOR, its employees nor anyone working under CONTRACTOR shall qualify for workers’ compensation or other fringe benefits of any kind through COUNTY. Performance: CONTRACTOR shall perform all work under this CONTRACT, taking necessary steps and precautions to perform the work to COUNTY’S satisfaction. CONTRACTOR shall be responsible for the professional quality, technical assurance, timely completion and coordination of all documentation and other goods/services furnished by the CONTRACTOR under this CONTRACT. CONTRACTOR shall perform all work diligently, carefully, and in a good and workman-like manner; shall furnish all labor, supervision, machinery, equipment, materials, and supplies necessary therefore; shall at its sole expense obtain and maintain all permits and licenses required by public authorities, including those of COUNTY required in its governmental capacity, in connection with performance of the work; and, if permitted to subcontract, shall be fully responsible for all work performed by subcontractors. Bills and Liens: CONTRACTOR shall pay promptly all indebtedness for labor, materials and equipment used in performance of the work. CONTRACTOR shall not permit any lien or charge to attach to the work or the premises, but if any does so attach, CONTRACTOR shall promptly procure its release and, in accordance with the requirements of paragraph “33” below, indemnify, defend, and hold COUNTY harmless and be responsible for payment of all costs, damages, penalties and expenses related to or arising from or related thereto. Changes: CONTRACTOR shall make no changes in the work or perform any additional work without the COUNTY’S specific written approval. Change of Ownership: CONTRACTOR agrees that if there is a change or transfer in ownership of CONTRACTOR’S business prior to completion of this CONTRACT, the new owners shall be required under terms of sale or other transfer to assume CONTRACTOR’S duties and obligations contained in this CONTRACT and complete them to the satisfaction of COUNTY. Force Majeure: CONTRACTOR shall not be assessed with liquidated damages or unsatisfactory performance penalties during any delay beyond the time named for the performance of this CONTRACT caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, provided CONTRACTOR gives written notice of the cause of the delay to COUNTY within 36 hours of the start of the delay and CONTRACTOR avails himself of any available remedies. Confidentiality: CONTRACTOR agrees to maintain the confidentiality of all COUNTY and COUNTY-related records and information pursuant to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during the term of this CONTRACT. All such records and information shall be considered confidential and kept confidential by CONTRACTOR and CONTRACTOR’S staff, agents and employees. Compliance with Laws: CONTRACTOR represents and warrants that services to be provided under this CONTRACT shall fully comply, at CONTRACTOR’S expense, with all standards, laws, statutes, restrictions, ordinances, requirements, and regulations (collectively “laws”), including, but not limited to those issued by COUNTY in its governmental capacity and all other laws applicable to the services at the time services are provided to and accepted by COUNTY. CONTRACTOR acknowledges that COUNTY is relying on CONTRACTOR to ensure such compliance, and pursuant to the requirements of paragraph “33” above, CONTRACTOR agrees that it shall defend, indemnify and hold COUNTY and COUNTY INDEMNITEES harmless from all liability, damages, costs and expenses arising from or related to a violation of such laws. Freight (F.O.B. Destination): CONTRACTOR assumes full responsibility for all transportation scheduling, packaging, handling, insurance, and other services associated with delivery of all products deemed necessary under this CONTRACT. Pricing: The CONTRACT bid price shall include full compensation for providing all required goods, in accordance with required specifications, or services, as specified herein or when applicable, in the scope of services attached to this CONTRACT, and no additional compensation will be allowed therefore, unless otherwise provided for in this CONTRACT. Waiver of Jury Trial: Each party acknowledges that it is aware of and has had the opportunity to seek advice of counsel of its choice with respect to its rights to trial by jury, and each party, for itself and its successors, creditors, and assigns, does hereby expressly and knowingly waive and release all such rights to trial by jury in any action, proceeding or counterclaim brought by any party hereto against the other (and/or against its officers, directors, employees, agents, or subsidiary or affiliated entities) on or with regard to any matters whatsoever arising out of or in any way connected with this CONTRACT and/or any other claim of injury or damage. DEFINITION Whenever used herein “COUNTY” shall mean County of Orange, a political subdivision of the state of California. Page 2 of 3
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County of Orange
Bid 017-1059702-SL
CONDITIONS: The following general terms and conditions are always applicable 25. Terms and Conditions: CONTRACTOR acknowledges that it has read and agrees to all terms and conditions included in this CONTRACT. 26. Headings: The various headings and numbers herein, the grouping of provisions of this CONTRACT into separate clauses and paragraphs, and the organization hereof are for the purpose of convenience only and shall not limit or otherwise affect the meaning hereof. 27. Severability: If any term, covenant, condition or provision of this CONTRACT is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. 28. Calendar Days: Any reference to the word “day” or “days” herein mean calendar day or calendar days, respectively, unless otherwise expressly provided. 29. Attorney Fees: In any action or proceeding to enforce or interpret any provisions of this CONTRACT, or where any provisions hereof is validly asserted as a defense, each party shall bear its own attorney’s fees, costs and expenses. 30. Interpretation: This CONTRACT has been negotiated at arm’s length and between persons sophisticated and knowledgeable in the matters dealt with in this CONTRACT. In addition, each party has been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly declined to seek such counsel despite being encouraged and given the opportunity to do so. Each party further acknowledges that they have not been influenced to any extent whatsoever in executing this CONTRACT by any other party hereto or by any person representing them, or both. Accordingly, any rule or law (including California Civil Code Section 1654) or legal decision that would require interpretation of any ambiguities in this CONTRACT against the party that has drafted it is not applicable and is waived. The provisions of this CONTRACT shall be interpreted in a reasonable manner to effect the purpose of the parties and this CONTRACT. 31. Authority: The parties to this CONTRACT represent and warrant that this CONTRACT has been duly authorized and executed and constitutes the legally binding obligation of their respective organization or entity, enforceable in accordance with its terms. 32. Employee Eligibility Verification: The Contractor warrants that it fully complies with all Federal and State statutes and regulations regarding the employment of aliens and others and that all its employees performing work under this Contract meet the citizenship or alien status requirement set forth in Federal statues and regulations. The Contractor shall obtain, from all employees performing work hereunder, all verification and other documentation of employment eligibility status required by Federal or State statutes and regulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. The Contractor shall retain all such documentation for all covered employees for the period prescribed by the law. The Contractor shall indemnify, defend with counsel approved in writing by County, and hold harmless, the County, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against the Contractor or the County or both in connection with any alleged violation of any Federal or State statutes or regulations pertaining to the eligibility for employment of any persons performing work under this Contract. 33. Indemnification Provisions: CONTRACTOR agrees to indemnify, defend with counsel approved in writing by COUNTY, and hold COUNTY, its elected and appointed officials, officers, employees, agents and those special districts and agencies which COUNTY’S Board of Supervisors acts as the governing Board (“COUNTY INDEMNITEES”) harmless from any claims, demands or liability of any kind or nature, including but not limited to personal injury or property damage, arising from or related to the services, products or other performance provided by CONTRACTOR pursuant to this CONTRACT. If judgment is entered against CONTRACTOR and COUNTY by a court of competent jurisdiction because of the concurrent active negligence of COUNTY or COUNTY INDEMNITEES, CONTRACTOR and COUNTY agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.
DEFINITION Whenever used herein “COUNTY” shall mean County of Orange, a political subdivision of the state of California. Page 3 of 3
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County of Orange
Bid 017-1059702-SL
How to Vote-by-Mail in Orange County When to Expect Your Sample Ballot Pamphlet We mail all pamphlets starting 40 to 21 days before the next election. You can also find it online at: ocvote.com/sample-ballot Do You Prefer to Vote at the Polls for this Election? Just take your vote-by-mail ballot to the polls. Tell the poll worker you want to vote a ballot in the polling place. How to Mail Your Vote-by-Mail Ballot Put only your voted ballot in the envelope provided. Fill in your home address and sign the envelope. Note: You cannot use a power of attorney. If you cannot sign: • •
Make an “X” while someone watches. That person must print your name near your “X”, and sign. You may use a signature stamp ONLY if you already filled out a voter registration at the Registrar of Voters’ office (or through the DMV), and you used that stamp to sign your name.
What to Do if You Make a Mistake or Lose Your Ballot Contact us. We’ll explain how you can get another ballot. Call us at (714) 567-7600 or visit ocvote.com/replacement How to Turn in Your Vote-by-Mail Ballot Return your voted ballot in the envelope provided: •
• •
By mail – First-Class Mail postage must be applied. The postage for a single-page ballot is 49 cents, but if you include other material or the ballot is more than a single-page, please contact the US Post Office to confirm the postage. (This language is required by the US Postal Service to be included in these instructions.) At any Orange County polling place on Election Day; or At the Registrar of Voters’ office (1300 South Grand Avenue, Building C, Santa Ana, CA 92705).
Important! If your voted ballot arrives after 8 p.m. on Election Day, your vote will not count. Mail early! Postmarks do not count. If you are unable to return your ballot, use your vote-by-mail envelope to authorize one of these people to return it for you: Spouse, child or parent, grandparent or grandchild, brother or sister, or someone who lives with you. Important! You must sign the envelope and say how the person returning the envelope is related to you. A poll worker will check the envelope to make sure it’s filled out correctly. If You Want to Vote at the Polls You must turn in your blank Vote-by-Mail ballot and envelope at the polling place. If you do not bring your ballot, you may vote a provisional ballot at the polls. Important! We cannot count your Vote-by-Mail ballot if: • • • •
You did not sign the envelope You did not use the envelope provided Your ballot arrived late Someone turned in your ballot without your signed authorization
If you do not want anyone to see your signature, you may put the sealed envelope inside another envelope to mail to back to us. Learn more about voting by mail at: ocvote.com/votebymail
After you’ve returned your ballot — we’ve included an “I Voted” sticker for you!
Neal Kelley, Orange County Registrar of Voters | 1300 South Grand Ave., Bldg. C, Santa Ana, CA 92705 | 714.567.7600 3/28/2014 3:07 PM
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County of Orange
How to Mark Your Vote-by-Mail Ballot and Keep It Private!
Bid 017-1059702-SL
Use a blue or black pen. Do not use pencil. Do not write or sign your name on the ballot or make any extra marks on the ballot.
No extra marks, please! No numbers, no drawings, and no initials (even if you make a mistake.)
Leave this box empty, unless you want to vote for a qualified write-in candidate. How to Mark Your Vote-by-Mail Ballot Use a blue or black pen to mark the box to the left of your choice. Do not use pencil. Important! Fill in the box completely. Do not make other marks on your ballot. To vote for a: • • •
Measure – Fill in the box to the left of Yes or No. Candidate – Fill in the box to the left of the candidate’s name. Write-in candidate – Fill in the box next to the line where you wrote the person’s name. (If a candidate’s name is already on the ballot, check the box to the left of the name. Do not write it in.)
We can still count your ballot if it has extra marks, but your vote may no longer be private. (California Election Code sections 13204, 14287, 15154, and 15208). If you make a mistake or your ballot is damaged, get another ballot. Call (714) 567-7600, or visit ocvote.com/replacement 3/28/2014 3:07 PM
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County of Orange
Bid 017-1059702-SL
Question and Answers for Bid #017-1059702-SL - Vote By Mail Instruction Forms (English Version)
OVERALL BID QUESTIONS Question 1 What is the quantity to be printed? (Submitted: Mar 28, 2014 7:58:07 AM PDT) Answer - The quantity is 610,000 forms. (Answered: Mar 28, 2014 8:31:26 AM PDT) Question 2 What address/location is this form shipping to? (Submitted: Mar 28, 2014 8:54:16 AM PDT) Answer - The correct delivery address will be going to Tulsa, OK and not the Santa Ana, California location. (Answered: Mar 28, 2014 10:48:39 AM PDT)
Question 3 Is the job shipping to Santa Ana, CA or Tulsa, OK? There is conflicting information here. (Submitted: Mar 28, 2014 10:11:55 AM PDT)
Answer - The correct delivery address will be going to Tulsa, OK and not the Santa Ana, California location. (Answered: Mar 28, 2014 10:48:39 AM PDT)
Question 4 Can 24# be used as a substitute? (Submitted: Mar 28, 2014 10:25:26 AM PDT) Answer - No substition on paper weight, it must be 60#. (Answered: Mar 28, 2014 10:48:39 AM PDT) Question 5 Is the sticker to be attached to the documents? (Submitted: Mar 28, 2014 10:34:24 AM PDT) Answer - This bid is strictly for printing of Vote By Mail Instruction Forms and no stickers are part of this bid. (Answered: Mar 28, 2014 10:50:04 AM PDT)
Question 6 Would the county accept 8 3/8 x 10 7/8 final product (1/8" shorter on all edges -- unnoticeable) if it could save about 20-25% on the price? Allows us to use more efficient equipment for production. (Submitted: Mar 28, 2014 11:24:37 AM PDT) Answer - The overall finish size must remain 8.50 x 11. (Answered: Mar 28, 2014 11:41:08 AM PDT) Question 7 Correction to above (8 3/8 x 10 7/8): It would be 1/16 shorter on each of the four edges - not 1/8 on each edge. (Submitted: Mar 28, 2014 11:42:07 AM PDT)
Answer - This is a critical job for the County therefore the specifications listed in this bid regarding the printing of this form must remain the same. Please bid according to 8.50" x 11" paper size. (Answered: Mar 28, 2014 11:46:15 AM PDT) Question 8 What is the in hands date to be delivered to Tulsa (Submitted: Mar 28, 2014 1:43:59 PM PDT) Answer - Must be delivered to Tulsa on April 4, 2014. (Answered: Mar 28, 2014 2:04:01 PM PDT)
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