Salt Lake City Corporation
Bid AP13016
Solicitation AP13016
Information Technology/Special Systems, System Integrator (Si)
Bid designation: Public
Salt Lake City Corporation
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Salt Lake City Corporation
Bid AP13016
Bid AP13016 Information Technology/Special Systems, System Integrator (Si) Bid Number
AP13016
Bid Title
Information Technology/Special Systems, System Integrator (Si)
Bid Start Date Nov 7, 2013 2:06:27 PM MST Bid End Date Bid Contact
Dec 6, 2013 2:00:00 PM MST Cole Hobbs 801-575-2984
[email protected]
Description Statements of Qualification and Experience (“Statements”) will be received by the Salt Lake City Department of Airports ("SLCDA") for firms (“Respondent” or “Respondents”) to provide information technology/special systems integration services at the Salt Lake City International Airport.
An RFQ package which includes a Scope of Work describing the required services can be obtained online at http://apps.slcgov.com/purchasing/ beginning November 6, 2013. Statement of Qualifications must be submitted to SLCDA's Division of Administration and Commercial Services, Salt Lake City International Airport, P.O. Box 145550 , Salt Lake City, Utah 84114-5550 (or if delivered by courier to the SLCDA Division of Administration and Commercial Services, Salt Lake City International Airport, Terminal Unit One, 2 nd Floor Mezzanine, 776 N. Terminal Drive, Salt Lake City, Utah 84122) no later than 2:00 p.m., local time on December 6, 2013. Respondents may contact Shauna Henderson at (801) 575-2978 with questions regarding the website.
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Bid AP13016
REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS INFORMATION TECHNOLOGY/SPECIAL SYSTEMS SYSTEM INTEGRATOR (SI)
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Bid AP13016
REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS INFORMATION TECHNOLOGY/SPECIAL SYSTEMS INTEGRATOR (SI) TABLE OF CONTENTS
SCHEDULE
Page 3
NOTICE
Page 4
GENERAL OVERVIEW
Page 5
SCOPE OF WORK
Page 11
SUBMITTAL REQUIREMENTS
Page 14
EVALUATION CRITERIA
Page 16
ITC DESIGN/PROCUREMENT/INSTALLATION RESPONSIBILITY MATRIX
Page 19
DRAFT TRP PROGRAM MANAGEMENT TEAM ORGANIZATIONAL CHART
Page 20
APPENDIX
Page 22
AGREEMENT FORM
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Bid AP13016
REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS Information Technology/Special Systems Integrator (SI) SECTION 1 Schedule
RFQ Available
November 7, 2013
Deadline for Questions
November 26, 2013
Statements Due
December 6, 2013
Interviews
January 8, 2014 Business Conference Room
Contract Commencement
February 1, 2014
Respondents or their agents are instructed not to contact selection committee members, City employees, agents or contractors of the City, the Mayor’s office, the City Council, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFQ to the date of execution of the Agreement resulting from this solicitation. City, in its sole discretion, may disqualify Respondents in violation of this paragraph.
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Bid AP13016
REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS Information Technology/Special Systems Integrator (SI) SECTION 2 Notice Statements of Qualification and Experience (“Statements”) will be received by the Salt Lake City Department of Airports ("SLCDA") for firms (“Respondent” or “Respondents”) to provide information technology/special systems integration services at the Salt Lake City International Airport. An RFQ package which includes a Scope of Work describing the required services can be obtained online at http://apps.slcgov.com/purchasing/ beginning November 6, 2013. Statement of Qualifications must be submitted to SLCDA's Division of Administration and Commercial Services, Salt Lake City International Airport, P.O. Box 145550, Salt Lake City, Utah 84114-5550 (or if delivered by courier to the SLCDA Division of Administration and Commercial Services, Salt Lake City International Airport, Terminal Unit One, 2nd Floor Mezzanine, 776 N. Terminal Drive, Salt Lake City, Utah 84122) no later than 2:00 p.m., local time on December 6, 2013. Respondents may contact Shauna Henderson at (801) 575-2978 with questions regarding the website. Statements submitted by Respondents will be evaluated by a SLCDA committee and a ranking of the Respondents will be prepared. Upon completion of the ranking process, a shortlist of top ranked Respondents will be invited to an interview. Following completion of the interview and evaluation process, negotiations for contract purposes may be initiated with the top ranked Respondent.
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Bid AP13016
REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS Information Technology/Special Systems Integrator (SI) SECTION 3 General Overview
INTRODUCTION AND BACKGROUND Salt Lake City Corporation (“City”) owns and operates the Salt Lake City International Airport (“Airport”) and through its Department of Airports (“SLCDA”) operates the Airport. The Airport serves over 20 million passengers annually and ranks as the 26th busiest airport in the United States. Given the age of the facilities at the Airport, the need to seismically retrofit such, and to accommodate changing demand characteristics, SLCDA is embarking on an approximate 10year, $1.8 billion Terminal Redevelopment Program (“TRP”). The TRP will construct new facilities, rehabilitate certain structures, as well as construct improved roadways and associated infrastructure. Detailed suggested phasing information is provided at: http://myairportslc.com/learn/project-elements/current-airport/ It is expected that the TRP will achieve Silver Level Leadership in Energy and Environmental Design (LEED) Certification, as required by City ordinance. SLCDA is also implementing other capital projects not within the TRP to maintain or modify existing facilities, property development, and improvements to the airfield. These projects are not included in the scope of this RFQ procurement, however, the Respondent selected as the Information Technology/Special Systems Integrator (“SI“) will be required to coordinate with these projects with SLCDA staff and SLCDA designated consultants during the design and construction phases of the TRP to ensure that all building and Airport systems remain functional during the phased construction. As of the date of this RFQ procurement, the TRP is in the Schematic Design Phase. A Master Architect has been selected by the SLCDA and is providing these Schematic Design services. A separate procurement to select a Construction Manager-at-Risk (CMAR) is also underway. REQUEST FOR QUALIFICATIONS 1.
REQUEST FOR QUALIFICATIONS ("RFQ") The SLCDA is soliciting Statements of Qualifications from qualified firms who wish to submit a Statement for Information Technology/Special Systems Integrator services for the TRP at the Airport. The scope of work will require that the selected Respondent provide systems definition, procurement strategy development, and design services to produce construction documents, design coordination with the Master Architect, procurement phase bid evaluation support, installation oversight, commissioning support, and close-out phase support for the TRP as set forth in Section 4, Scope of Work.
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Conflicts of Interest. The firm that is selected and contractually engaged for the services described herein shall be precluded from providing service to any other prime or subcontracted firms performing work on the TRP. Additionally, the selected Respondent shall be precluded from being awarded any other professional service or construction contracts related to the TRP. 2.
MINIMUM QUALIFICATIONS In order to qualify, Respondents must meet the minimum qualifications stated herein and have a proven track record in delivering successfully integrated technology solutions for capital improvement programs similar in size and complexity to the TRP. In addition to technical expertise Respondents must possess the qualities and values to work in an integrated team environment. In order to be considered Respondents must meet the following minimum qualifications and requirements: A.
Have a minimum of ten (10) years of demonstrated experience in providing SI services as described in Section 4 – Scope of Work, at large-hub, U.S. airports with services on at least one (1) capital improvement program of $500 million or greater in value, within the last ten (10) years.
B.
Have developed design documents for Integrated Communications Infrastructure, Voice over IP (VoIP), MuFIDS, dynamic signage, CUPPS/CUTE, AVI and similar systems.
C.
Demonstrated ability to meet insurance requirements set forth in the attached form agreement (Appendix).
D.
Affirmation that Respondent will execute, without exceptions, the form agreement attached to this RFQ (Appendix).
E.
Demonstrate financial strength and responsibility necessary to meet the
requirements of this RFQ procurement. 3.
WRITTEN AGREEMENT REQUIRED The selected Respondent will be required to enter into written agreement with Salt Lake City Corporation ("City") to provide all services required in this RFQ. The standard form of agreement is attached to this RFQ as an appendix. City may modify the terms of the agreement as necessary.
4.
TERM OF AGREEMENT City intends to enter into an agreement with the selected Respondent commencing approximately February 1, 2014 and continuing for a period of approximately five (5) years. City may at its sole option extend the term of the agreement thereafter for five (5) additional periods of one (1) year each as City may determine on an annual basis.
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5.
Bid AP13016
PROCUREMENT AND ETHICS REQUIREMENTS All Respondents and the selected Respondents must agree to comply with and be governed by City’s procurement rules and ethics standards. REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES. The Respondent represents that it has not: (1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.
6.
SCOPE OF AGREEMENT The selected Respondent will be required to provide all labor, supervision, materials, supplies, transportation, equipment, and services necessary to assume overall responsibility for the coordination and administration of the Project.
7.
GOVERNMENT RECORDS ACCESS AND MANAGEMENT ACT (“GRAMA”) City is subject to the requirements of the Government Records Access and Management Act, Chapter 2, Title 63G, UTAH CODE ANN. or its successor (“GRAMA”). All materials submitted by Respondent to City are subject to disclosure unless such materials are exempt from disclosure pursuant to GRAMA. The burden of claiming an exemption from disclosure shall rest solely with each Respondent. Any materials for which Respondent claims a privilege from disclosure shall be submitted marked as "Confidential" and accompanied by a statement from Respondent explaining Respondent's claim of exemption from disclosure. City will promptly notify Respondent of any requests made for disclosure of documents submitted under a claim of confidentiality. Respondent may, at Respondent's sole expense, take any appropriate actions to prevent disclosure of such material. Respondent specifically waives any claims against City related to disclosure of any materials required by GRAMA. In order to comply with GRAMA, please note the following:
8.
A.
Respondents shall not stamp all materials confidential. Respondents should stamp only those materials for which a claim can be made under the act. Such materials include: trade secrets, pricing, non-public financial information, etc.
B.
Respondents must submit a letter stating reasons for claiming confidentiality for every type of information stamped. Failure to submit this letter can result in the publication of this information.
RESPONSIBILITIES OF THE SELECTED RESPONDENT The services being requested are outlined in Section 4 - Scope of Work. 7
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9.
Bid AP13016
EVALUATION AND EVALUATION CRITERIA Statement evaluation criteria are outlined in Section 6. The SLCDA selection committee will consider all documents, the response to this RFQ, information gained while evaluating responses, and other relevant information to make a shortlist of top ranked Respondents. The committee’s selection will be those Respondents which, in the committee’s sole opinion, are best able to provide the services according to City’s needs.
10.
SUBMISSION PROCEDURE AND STATEMENT CONTENT A.
Statements shall be submitted not later than 2:00 p.m. local time on December 6, 2013, addressed by regular surface mail to: Cole Hobbs Airport Contracts Manager Salt Lake City International Airport P.O. Box 145550 Salt Lake City, Utah 84114-5550 Respondents desiring to courier or hand deliver their RFQs shall do so to: SLCDA Division of Administration and Commercial Services Salt Lake City International Airport Terminal Unit One, Second Floor Mezzanine 776 N. Terminal Drive Salt Lake City, Utah 84122
11.
B.
Six (6) hard copies (1 original and 5 additional hard copies), and one (1) electronic copy of the Statement shall be submitted. Statements shall be limited to a total of thirty (30) single sided pages (minimum 11point font), excluding cover sheets, tabs, cover letter, financial statements and table of contents. Other materials such as brochures and other printed information associated with a responding firm must not be included with the submission.
C.
Statements shall contain all required information and be in the format outlined in Section 5 – Submittal Requirements.
D.
All statements must include a cover letter indicating Respondent's name, address, telephone number, and facsimile number. The statement must be signed in ink by an authorized representative of Respondent's entity. Statements must be submitted in a sealed envelope showing Respondent's name, address, and submittal date on the outside of the envelope.
INSURANCE The selected Respondent, at its own cost and expense, shall secure and maintain the following policies of insurance:
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12.
13.
A.
Commercial general liability insurance with City as an additional insured in the minimum amount of $5,000,000 combined single limit each occurrence. The commercial general liability policy or policies shall provide coverage for premises operations, acts of independent contractors and completed operations. The policy must provide that coverage will not be cancelled or reduced without at least thirty (30) days prior written notice to City.
B.
Business Auto Insurance in the minimum amount of $5,000,000 combined single limit each occurrence. The policy must provide that coverage will not be cancelled or reduced without at least thirty (30) days prior written notice to City.
C.
Evidence of workers compensation and employer’s liability with coverage for statutory benefits required by the state of Utah.
D.
Professional liability insurance in the minimum amount of $2,000,000.
Bid AP13016
Employment Status Verification System (SB 81) A.
Each Respondent and each person signing on behalf of any Respondent certifies as to its own entity, under penalty of perjury, that the named Respondent has registered and is participating in the Status Verification System to verify the work eligibility status of the Respondent’s new employees that are employed in the state of Utah in accordance with UCA Section 63G-11-103.
B.
The Respondent shall require that the following provision be placed in each subcontract at every tier: “The subcontractor shall certify to the main (prime or general) consultant by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor, all in accordance with Section 63G-11-103 and to comply with all applicable employee status verification laws. Such affidavit must be provided to Consultant prior to the notice to proceed for the subcontractor to perform the work.”
C.
The City will not consider a proposal Statement for award, nor will it make any award where there has not been compliance with this Section.
D.
Manually or electronically signing the proposal Statement is deemed the Respondent’s certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws, including UCA Section 63G-11-103.
ADDITIONAL INFORMATION A.
No interpretation of the meaning of any provision in this RFQ, nor correction of any apparent ambiguity, inconsistency, error, or any other matter pertaining to this RFQ shall be made to the Respondent orally. Every request for interpretation or additional information regarding this RFQ shall be made in writing to Cole Hobbs, Airport Contracts Manager, via e-mail to
[email protected]. The deadline for questions shall be November 26, 2013. City shall not be obligated to respond to requests for such interpretation or correction. By signing and submitting this RFQ, Respondent acknowledges that it has registered on the City’s procurement
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website at www.slcpurchasing.com and has viewed all materials on the website, including any addenda to this RFQ. B.
Respondents or their agents are instructed not to contact selection committee members, City employees, City’s agents or contractors, the Mayor’s office or staff, the City Council or staff, or members of the Airport Board (as outlined in Salt Lake City Code Title 2 Chapter 2.44, Conflict of Interest), or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFQ to the date of execution of the Agreement resulting from this solicitation. City, in its sole discretion, may disqualify Respondents in violation of this paragraph.
C.
City reserves the right to cancel or modify the terms of this RFQ at any time. City will provide Respondents with written notice of the cancellation or modification.
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Bid AP13016
REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS Information Technology/Special Systems Integrator (SI) SECTION 4 Scope of Work The selected Respondent to serve as the Systems Integrator (“SI”) shall provide the following services: A.
SCOPE OF WORK OVERVIEW 1.
The SI will provide systems definition, procurement strategy development, design services to develop stamped construction documents, scope coordination with Master Architect and SLCDA Information Technology (“IT”), procurement bid evaluation support, installation oversight, commissioning support, and close-out phase support for the TRP. The SI will provide these services to SLCDA for building and airport systems which may include integrated communications infrastructure, common use terminal equipment (CUTE), common use self service (CUSS), network and computing infrastructure, Flight Information Display Systems (FIDS), and other related work as assigned by SLCDA. It is expected that the SI will be part of the TRP Program Management Team and will be assigned tasks under a master agreement contract with discrete deliverables. It is also expected that the SI will coordinate its design efforts and system integration work with the Master Architect and as applicable the CMAR.
2.
During the Design Phase the SI will assist with defining systems and requirements and working closely with the Master Architect and SLCDA IT to coordinate information that will be required to be shown on the Master Architect’s Construction Documents. The SI will develop Construction Documents for the systems assigned. The Master Architect and SI responsibilities are shown on the ITC Design Responsibility Matrix included with this RFQ as Section 7. During the Preconstruction phase, the SI will provide oversight during the CMAR subcontractor pre-qualification, bidding and award processes. The SI will focus on Quality Assurance and System Commissioning during the phased construction of the TRP.
3.
The SI will report to the TRP Program Director and will also assign an individual to the Integrated Program Management Team as Deputy Program Director – Technology/Special Systems Integration, reporting to the TRP Program Director. The SI will work closely with the SLCDA staff, in addition to the TRP Design and Construction Program Management Support Staff, Architect(s) and Engineer(s), all of which were procured by the SLCDA under separate solicitations.
4.
It is expected that the SI and proposed individual submitted for consideration will have extensive background implementing technology and special systems solutions for major airport capital improvement programs similar in size and
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complexity to the TRP, have extensive technical SI expertise, and have a demonstrated track record in successfully delivering integrated technology solutions for these capital improvement programs. 5.
B.
The SLCDA draft TRP Program Management Team Organizational Chart is provided under Section 8 for reference. SLCDA reserves the right to change this organizational chart at its discretion.
SCOPE OF WORK 1.
Support the SLCDA in identifying Airport Systems required to support the successful phased opening of the TRP.
2.
Work with SLCDA to define systems architecture, procurement strategy, infrastructure requirements, communication rooms and closets required to support these systems.
3.
Work with SLCDA to define and coordinate the requirements of the Airlines, Car Rental Agencies, Federal Agencies, Concessionaires and other Project Stakeholders as it pertains to specialty systems as assigned by the TRP Program Director.
4.
Prepare a detailed responsibility matrix for SLCDA approval that clearly identifies scope to be delivered by SLCDA through the CMAR and scope to be delivered by the Project Stakeholders.
5.
Work with SLCDA to define communication room equipment rack layout and equipment to support the identified systems.
6.
Coordinate with SLCDA’s Master Architect to incorporate the building design components required to support the systems into the Master Architect Construction Documents and Specifications to be issued to the CMAR for procurement and implementation.
7.
Develop Construction Documents and Specifications stamped by a registered engineer or architect in the state of Utah to be issued to the CMAR that define the requirements for the systems and specify equipment and other components for procurement and implementation. It is the responsibility of the SI to develop designs, drawings, and associated calculations that meet all applicable building codes and regulations.
8.
Provide oversight and bid evaluation services to SLCDA during the CMAR subcontractor pre-qualification, bidding and award processes.
9.
Provide construction and implementation oversight services during the construction phase with a focus on quality assurance.
10.
Provide oversight as a member of the Commissioning Team during the commissioning and start-up phase of each phase of the TRP.
11.
Provide closeout phase services including punchlist, warranty review, equipment
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manuals and training. C.
PROGRAM MANAGEMENT SOFTWARE SYSTEM It is expected that the SI, as a member of the Program Management Team, will use the SLCDA Program Management Software System (PMSS) as it pertains to processes, workflows, and data contained in this system. The PMSS to be used is CIP Ace.
More information is available in the Agreement Form attached to the solicitation file.
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REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS Information Technology/Special Systems Integrator (SI) SECTION 5 Submittal Requirements
Respondents are requested to respond to each of the following inquiries and in the order stated. The submittal is to contain a Cover Letter, Table of Contents, and the following sections in a tabbed format. Please respond in full, narrative sentences and restate each inquiry prior to responding: 1.
ORGANIZATION A.
Provide the information listed below: x
Respondent’s name, address, principal office, and type of entity (i.e., corporation, LLC, etc.).
x
The date of incorporation/organization and the state in which Respondent is incorporated or organized.
x
Former names, if any, under which Respondent has conducted business and the years of operation under each name.
x
IRS Tax Information: 1) Firm’s federal tax ID number or alternate number, and 2) A copy of firm’s IRS W-9 Form NOTE:
x
If Respondent is submitting as an individual, tax information is not required at this time. However, if selected as a successful respondent, Respondent will be required to provide their social security number at that time.
The name of the individual who will be the primary point of contact with SLCDA throughout the RFQ process including their title, telephone number and email address.
B.
Provide a copy of Respondents most current completed fiscal years income statement and balance sheet. SLCDA reserves its right to request additional information as needed to complete its review of Respondent’s ability to meet financial requirements of this procurement.
C.
Letter from insurance broker verifying firm’s ability to obtain coverages specified in this RFQ.
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2.
3.
4.
Bid AP13016
DEMONSTRATED PROJECT EXPERIENCE A.
Provide firm’s demonstrated experience in the last ten (10) years at U.S. airports providing SI services on capital improvement programs comparable in size and complexity to the TRP with at least one (1) capital improvement program with a minimum value of at least $500 million.
B.
Submit one (1) resume of not more than two pages for the individual who will be the Deputy Program Director – Technology/Special Systems Integration, to work as a member of the Integrated Program Management Team and closely with the SLCDA. Provide information regarding the Respondent candidate’s experience pertaining specifically to the Scope of Work on airport capital improvement programs similar to the size and complexity of the TRP. The candidate must be committed to work on the TRP for the full term of the resulting agreement, reside locally in the state of Utah and be able to acquire an SLCDA issued security badge.
C.
Provide a comprehensive summary of the overall experience and qualifications of the Respondent and proposed Deputy Program Director – Technology/Special Systems in providing SI services as set forth in Section 4 – Scope of Work. Information should be specific to providing these SI services on an airport capital improvement program similar in size and complexity to the TRP.
D.
Provide a reference from at least one (1) large hub airport, as defined by FAA, where the proposed Respondent has provided SI services covering all phases of an airport capital improvement program similar in size and complexity to the TRP with a program value of at least $500 million. Provide two (2) additional references on an airport capital improvement program where Respondent has provided SI services covering all phases of an airport capital improvement program.
SI CANDIDATE’S SYSTEM INTEGRATION APPROACH A.
What is proposed SI’s approach to identifying the existing and new system requirements and incorporating into a major phased airport capital improvement program?
B.
What is proposed SI’s approach in working on an Integrated Team with the City, project stakeholders, design and construction teams to deliver successfully integrated systems throughout the phased implementation of a complex airport capital improvement program?
C.
What is the proposed SI’s approach to managing ‘Scope Creep’ on a major airport capital improvement program similar in size and complexity to the TRP.
AGREEMENT Written affirmation that selected Respondent will execute the proposed agreement (attached as an appendix to this RFQ) without exceptions.
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REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS Information Technology/Special Systems Integrator (SI) SECTION 6 Evaluation Criteria
The SLCDA selection committee will evaluate and rank Statements for the purposes of shortlisting based on the evaluation criteria (and the corresponding scoring) set forth below. From the top ranked Statements received, a short-list of Respondents will be invited to further present their qualifications in an interview with the selection committee. Details of interview requirements will be issued to the short-listed firms. Those Respondents meeting the Minimum Qualifications stated in Section 3.2 will be evaluated as follows: 1.
2.
SCORED CRITERIA (Total 100 Possible Points) Criteria 1:
Experience of Respondent providing specific SI services on capital improvement programs similar in size and complexity to TRP including references: 35 pts
Criteria 2:
Approach to working on an Integrated Team with multiple Stakeholders: 25 pts
Criteria 3:
Respondent’s System Integration Approach: 20 pts
Criteria 4:
Quality and experience of proposed Deputy Program Manager SI: 20 pts
INTERVIEWS Following the evaluation of the written Statements of Qualifications, the SLCDA selection committee will develop a shortlist of the highest ranked Respondents. Not later than ten (10) calendar days after the short listing is completed, the selection committee will notify those Respondents shortlisted to be given further consideration and interview. The interview requirements and other details such as the submission of pricing will be provided to the finalists in advance. The SLCDA has tentatively scheduled interviews for January 8, 2014. Dates are subject to change at the discretion of SLCDA. The SLCDA selection committee’s ranking and selection will be the Respondent which, in the committee’s sole opinion, is best able to propose a candidate to provide the services according to City’s needs. Submission of a Statement of Qualifications does not guarantee the right to an interview. City reserves the right to accept or reject any or all Statements of Qualifications.
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3.
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FINAL SELECTION The SLCDA shall award a single contract to the top ranked Respondent following successful negotiations. Should the negotiations not be successful, the SLCDA may enter negotiations with the next highest ranked firm. Selection is no guarantee of work and the resulting contract will be strictly non-exclusive.
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REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS Information Technology/Special Systems Integrator (SI) SECTION 7 ITC Design / Procurement / Installation Responsibility Matrix
NOTE: The ITC Design Responsibility Matrix is in Excel format and is included as a separate document in the solicitation file.
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REQUEST FOR QUALIFICATIONS SALT LAKE CITY CORPORATION DEPARTMENT OF AIRPORTS Information Technology/Special Systems Integrator (SI) SECTION 8 Draft TRP Program Management Team Organizational Chart
See following page
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APPENDIX
AGREEMENT FORM
NOTE: The Agreement Form is available as a separate file on the solicitation website.
The form agreement is provided for information purposes only. City may modify the terms of the agreement at any time prior to execution.
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INFORMATION TECHNOLOGY/SPECIAL SYSTEMS INTEGRATOR AGREEMENT
THIS AGREEMENT is made and entered into as of the ___ day of ___________, 201_ (“Effective Date”), by and between SALT LAKE CITY CORPORATION, a Utah municipal corporation (“City”), for and on behalf of its Department of Airports, and ___________, a ___________ corporation, with offices located at__________________, and qualified to do business in the state of Utah (“Systems Integrator” or “SI”). RECITALS WHEREAS, the Owner wishes to engage the SI to provide information technology/special systems integration services including systems design, coordination, integration and implementation through the Construction Manager At Risk and the Architect for the Terminal Redevelopment Program at the Salt Lake City International Airport, Salt Lake City, Utah (“the Project”) on an on-call basis, as more fully described below, upon the terms, conditions, and covenants hereinafter described; and WHEREAS, the SI wishes to perform such services for the Owner upon the terms, conditions, and covenants set forth herein. NOW, THEREFORE, in consideration of the foregoing recitals and the following mutual promises and considerations, the parties agree to the following: ARTICLE 1 DEFINITIONS For purposes of this Agreement, the following definitions apply: “Agreement” shall mean this INFORMATION TECHNOLOGY/SPECIAL SYSTEMS INTEGRATOR AGREEMENT. The Agreement shall also include the following documents, which are incorporated herein by this reference: 1. All attached exhibits, specifically: Exhibit A – Project Description Exhibit B – Program Management Team Organizational Chart Exhibit C – Design, Procurement, Installation Responsibility Matrix 2. Salt Lake City Department of Airports Request for Qualifications for Information Technology/Special Systems Integrator dated _________________ [“Information Technology/Special Systems Integrator (SI) RFQ”]. 3. Response by SI to the Information Technology/Special Systems Integrator (SI) RFQ. 4. Applicable Task Orders in connection with the Project. “Architect” shall mean Hellmuth, Obata & Kassabaum, Inc. (HOK), or any other architectural services provider hired by the Owner to provide services relating to the design or engineering of the Project or any portion thereof. 1 11/7/2013 2:06 PM
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Bid AP13016
“Architect Agreement” shall mean the agreement for architectural and engineering services for the Project entered into between the Owner and Hellmuth Obata & Kassabaum, Inc., unless specific reference is made to another architectural service provider relating to the Project or any portion thereof. If Owner hereafter hires any other architectural or engineering services providers to provide services relating to the design or engineering of the Project or any portion thereof, then the term “Architect Agreement” shall include the agreements with such other architectural or engineering services providers unless the context otherwise requires. “Component(s)” shall mean designated portion(s) or part(s) of the Project. “Construction Documents” shall mean Drawings, Specifications, addenda, and change orders issued for construction for all architectural, structural, plumbing, heating, electrical, mechanical, civil, systems, specialty, information technology, or other work required for the Project or any Component. “CMAR” shall mean any entity that enters into a Construction Manager at Risk contract with Owner for the Project or any Component. “Consultant(s)” shall mean any firms or individuals, other than the Architect, with whom the Owner or Program Director enters into a contract for the provision of professional services for the Project. “Contract Documents” shall mean the totality of the documents that formulate the contract(s) for the construction of the Project, including without limitation all general conditions, special conditions, specifications, plans, drawings, attachments, exhibits, addenda and other documents that become a part of such contracts, whether by attachment, reference, incorporation or otherwise. “Contract Service(s)” shall mean all services to be performed by SI and SI’s selected staff under approved Task Order. “Contractor(s)” shall mean any contractor employed by the Owner, other than the CMAR, in connection with the Project. “Drawings” shall mean the plans, specifications, drawings, diagrams, details, schedules and other graphic and pictorial documents and related materials, wherever located and whenever issued, which are prepared by the Architect and which show the design, location, dimensions, plans, elevations, sections, details, schedules, and/or diagrams of the Project or any Component. “Owner” shall mean the SALT LAKE CITY CORPORATION, a Utah municipal corporation. The Project is being administered by Owner’s Department of Airports (“SLCDA”) on behalf of Owner. Unless the context otherwise requires, the terms “Owner” and “SLCDA” may be used synonymously and interchangeably in this Agreement. “Owner's Dispute Resolution Administrator” shall mean that individual designated by SLCDA’s Executive Director to handle disputes and claims as provided in this Agreement. “Program Director” shall mean that individual serving as the owner’s authorized representative (OAR), which individual reports directly to Owner.
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Bid AP13016
“Project Participants” shall mean the CMAR, Consultants, Contractors, Architect, and all other entities and agencies involved with the Project, and their subconsultants, subcontractors and suppliers of all tiers. “Systems Integrator” or “SI” shall mean the management firm of ___________. Any individuals provided by Systems Integrator pursuant to this Agreement shall be included in the definition of the firm. “Project” shall mean the entirety of the work contemplated in Exhibit A, including without limitation the work contemplated in Owner’s Terminal Redevelopment Program Plan of Execution (“TRP PoE”). The TRP PoE is a work in progress and may be revised, updated or amended by Owner from time to time. “SLCDA Executive Director” shall mean the Executive Director of the Salt Lake City Department of Airports or the individual appointed in writing by such Executive Director to act as the official designee of the Executive Director. “SLCDA Information Technology” or “SLCDA IT” shall mean the Information Technology Division of the Salt Lake City Department of Airports. “Specifications” shall mean the written requirements in the Contract Documents for the Project or any Component thereof, including but not limited to, the written requirements for materials, equipment, systems, standards, and workmanship, and performance of related services. “Task Order” shall mean a written agreement between Owner and SI or a written directive, authorization or instruction from Owner to SI governing the Contract Services to be performed by the SI, the authority of the SI, and the compensation to be paid to SI for such services. A Task Order or any portion thereof may at any time be withdrawn or revoked by Owner in writing with or without cause. In addition to the foregoing specifically defined terms, other capitalized terms used in this Agreement shall have the respective meanings given to them in other articles of this Agreement. ARTICLE 2 RELATIONSHIP OF THE PARTIES; TERM OF AGREEMENT; STANDARD OF CARE 2.1
Relationship of Owner and SI.
With the respect to the Owner, the SI shall at all times be an independent contractor. Nothing herein is intended to or shall create an employer or employee relationship or a partnership or joint venture relationship between Owner and the SI, or between Owner and any other officers or employees of SI. Neither the Owner nor the SI shall have the power to bind the other party. SI shall work in a relationship of trust and confidence with Owner. Owner, directly or through the Program Director or other authorized representative, may direct the SI’s selected staff to carry out specific functions, roles, duties, or responsibilities with respect to the Project. Nevertheless, SI and SI’s selected staff shall have no authority to bind Owner, shall take no actions on behalf of Owner, and shall make no promises, representations, decisions, or rulings for the Owner, unless and until specifically approved and authorized in writing by Owner. Such written approval and authorization may be given only by Task Order, signed by the SLCDA Executive Director, or by such other person or persons as the SLCDA Executive Director may 3 11/7/2013 2:06 PM
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Bid AP13016
designate in writing. Any authorizations given by Owner to SI may also be withdrawn or revoked by Owner at any time and with or without cause. SI shall not hold itself out to the Project Participants or third parties as having approval or authority to act for or bind the Owner unless at the time SI has actual written approval and authority from the Owner as provided herein. Upon Owner’s withdrawal or revocation of any authority or approval, SI shall promptly notify all Project Participants and third parties who might otherwise rely upon the existence of such authority and approval and advise them that such authority and approval has been withdrawn or revoked. 2.2
Nature of Performance
The Project may be impacted by many factors, such as budgetary constraints, scheduling needs that may change over time, functional and aesthetic needs of the facilities, ongoing operational needs, and other matters. The Project may be modified, suspended, accelerated or decelerated, and this in turn will impact SI's Contract Services. SI understands the nature of the Project, and agrees that SI will work cooperatively and in good faith with Owner and all other Project participants to successfully complete the SI's Contract Services for the benefit of Owner and the Project. 2.3
Relationship of SI and Other Project Participants.
In providing the services required under this Agreement, SI shall work under the direction of the Owner through the Program Director pursuant to applicable Task Orders, and shall report directly to the Program Director. The SI shall maintain a professional working relationship with the Program Director, Project Participants and shall reasonably coordinate and cooperate with them to carry out the purposes and intent of this Agreement. 2.4
Term of Agreement.
This Agreement shall commence as of the Effective Date, and shall continue thereafter for a term of five (5) years, unless terminated prior to the expiration of the term as provided in this Agreement. Owner may, at its sole option, extend the term for up to five (5) additional one (1) year periods. Owner shall exercise its option to extend the term by giving SI notice at least sixty (60) days prior to the expiration of the then-current term. 2.5
Standard of Care.
In addition to its duties and obligations under this Agreement, the SI shall exercise the degree of skill, competence, quality, and professional care rendered by the leading and most reputable companies performing the same or similar type services in the United States, and shall cooperate with Owner, Program Director, Architect, and other parties in furthering the interests of the Owner in connection with the Project. 2.6
Non-exclusivity.
The SI acknowledges that Owner has or may hire other firms or individuals to perform work similar to that which is within the SI scope of work under this Agreement. The SI further acknowledges that this Agreement is not a guarantee of the assignment of any work and that Owner may assign work to various consultants solely within Owner's discretion.
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ARTICLE 3 SYSTEMS INTEGRATOR’S SERVICES 3.1
Overview of Services.
The SI shall be responsible for identifying and designing specialty systems in connection with the Project. Specialty systems are defined as those systems performing functions that do not pertain to heating, ventilation, fire suppression, and baggage movements. Specialty systems include but are not limited to flight information display systems (FIDS), communications infrastructure, common use terminal equipment (CUTE), common use passenger processing system (CUPPS), common use self service (CUSS), network and computing infrastructure, computer wiring/networks, computer room fit out, and the specifications of such systems. The SI shall provide two services; (1) under a distinct and separate Task Order, provide a deputy program director on the Project for technology/specialty systems integration (“SI’s Deputy”); (2) as approved and specified by Task Orders, perform certified design and issue sealed documents to be used by the CMAR to price and build construction projects for the Project. The SI shall interact and extensively coordinate with HOK to ensure that the SI design fits within HOK’s designs. 3.2
Program Management Services. 3.2.1 As directed or authorized by Task Order, SI shall provide SI’s Deputy to support the Owner and the Program Director in the performance of the services described in this Agreement. SI shall propose SI’s Deputy, which individual shall begin service after approval in writing by Owner. SI’s Deputy shall work in coordination with the Owner and the Program Director, including without limitation compliance with the TRP PoE, the design review committee process, the construction committee process, and the finance oversight committee process. 3.2.2 Unless Owner otherwise agrees in writing, the Contract Services contemplated herein shall be performed solely by the SI’s Deputy, and no substitution of the SI’s Deputy shall occur unless Owner consents in writing (which consent may be withheld in Owner’s sole discretion). 3.2.3 The SI’s Deputy shall remain available full time to perform all Task Orders during the term of this Agreement, and SI’s Deputy shall not take or perform any other work or employment without Owner’s consent in writing (which may be withheld in Owner’s sole discretion). Owner shall consider such consent if Task Orders do not provide full time work to SI’s Deputy and the additional work or employment sought by the SI will not impair any present or future anticipated Task Orders. 3.2.4 It is expected that the SI and proposed individual submitted for Owner’s approval as SI’s Deputy will have extensive background implementing technology and special systems solutions for major airport capital improvement programs similar in size and complexity to the Project, have extensive technical systems integration expertise, and have a demonstrated track record in successfully delivering integrated technology solutions for these capital improvement programs.
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3.2.5 SI’s Deputy shall move and relocate to a residence located within a reasonable distance from the Project, if required in specific Task Orders, at the discretion of Owner. 3.2.6 The tasks, duties, and obligations listed in this Article 3 describe the general range of services the Owner may direct or authorize the SI to provide by Task Order. Owner and Program Director may divide and specify services in whatever manner they may determine. SI shall only be compensated for services performed in connection with an authorized Task Order or as otherwise agreed in writing by Owner. 3.3
Systems Integration and Design Services.
In addition to the Program management services described herein, SI shall perform the following services, at the direction of Owner or Owner’s authorized representative in connection with applicable Task Orders: 3.3.1 The SI will provide systems definition, procurement strategy development, design services to develop stamped construction documents, scope coordination with Architect and SLCDA IT, procurement bid evaluation support, installation oversight, commissioning support, and close-out phase support for the Project. The SI will provide these services to SLCDA for building and airport systems, which may include integrated communications infrastructure, common use terminal equipment (CUTE), common use self service (CUSS), network and computing infrastructure, flight information display systems (FIDS), and other related work as assigned by SLCDA. It is expected that the SI will be part of the program management team and will be assigned tasks under Task Orders with discrete deliverables. It is also expected that the SI will coordinate its design efforts and system integration work with the Architect and the CMAR. 3.3.2 During the Design Phase the SI will assist with defining systems and requirements and working closely with the Architect and SLCDA IT to coordinate information that will be required to be shown on the Architect’s Construction Documents. The SI will develop Construction Documents for the systems assigned. The Architect and SI responsibilities are shown on the ITC Design, Procurement, Installation Responsibility Matrix (Exhibit C attached hereto). The SI will focus on quality assurance and system commissioning during the phased construction of the Project. 3.3.3 Support the SLCDA in identifying airport systems required to support the successful phased opening of the Project. 3.3.4 Work with SLCDA to define systems architecture, procurement strategy, infrastructure requirements, communication rooms, and closets required to support these systems. 3.3.5 Work with SLCDA to define and coordinate the requirements of the airlines, car rental agencies, federal agencies, concessionaires, and other project stakeholders pertaining to specialty systems.
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Bid AP13016
3.3.6 Prepare a detailed responsibility matrix for SLCDA approval that clearly identifies scope to be delivered by SLCDA through the CMAR and scope to be delivered by other project stakeholders. 3.3.7 Work with SLCDA to define communication room equipment rack layout and equipment to support the identified systems. 3.3.8 Coordinate with Architect to incorporate the building design components required to support the systems into the Architect Construction Documents and Specifications, to be issued to the CMAR for procurement and implementation. 3.3.9 Develop Construction Documents and Specifications stamped by a registered engineer or architect in the state of Utah, to be issued to the CMAR, which define the requirements for the systems and specify equipment and other components for procurement and implementation. It is the responsibility of the SI to develop designs, drawings, and associated calculations that meet all applicable building codes and regulations. 3.3.10 Provide oversight and bid evaluation services to SLCDA during the CMAR subcontractor pre-qualification, bidding and award processes. 3.3.11 Provide construction and implementation oversight services during the construction phase with a focus on quality assurance. 3.3.12 Provide oversight as a member of the commissioning team during the commissioning and start-up phase of each phase of the Project. 3.3.13 Provide closeout phase services including punchlist, warranty review, equipment manuals, and training. 3.4.
Federal Funding Requirements. Owner may apply for federal funding in connection with portions of the design. SI agrees that SI will comply with all matters that have been or may be required by the FAA or TSA in connection with such work. In the event the receipt of federal funding requires the inclusion of different or additional contract provisions in this Agreement, such provisions will be added to this Agreement or to the specific Task Order for which federal funding may be sought and supersede conflicting provisions contained in this Agreement.
3.5
Task Orders. In addition to the SI’s Contract Services set forth above, SI shall provide additional services as specifically described in Task Orders related to the Project. ARTICLE 4 OWNER’S RESPONSIBILITIES
4.1 Owner will provide to SI full information regarding the Owner’s requirements or other Project-related data in Owner’s possession applicable to the Agreement, as reasonably requested by the SI.
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Bid AP13016
4.2 Owner will furnish its own legal, accounting, and insurance counseling services as Owner may deem appropriate for its own interests. ARTICLE 5 SYSTEMS INTEGRATOR’S COMPENSATION; AUDITS AND ACCESS TO RECORDS 5.1
Owner shall pay SI for the following:
5.1.1 Labor costs, as specifically set forth in applicable Task Orders, which shall not exceed actual and customary payroll, times an actual multiplier to be reviewed and approved by SLCDA prior to execution of the Agreement (“Multiplier”). In no case will SLCDA pay a Multiplier in excess of 2.92; and 5.1.2 Reimbursable expenses, without markup, as specifically set forth in applicable Task Orders, subject to the limitations of the Airport Travel and Expense Policy. The policy, as may be modified from time to time, is accessible on the Internet at http://www.slcairport.com/cmsdocuments/travel_and_expense_policy . pdf, and under “Doing Business with the Airport” at http://www.slcairport.com/rules.asp , under the heading, “Companion Documents.” 5.1.3 In connection with any compensation allowed under this Agreement, SI has taken and shall take into account minor revisions and adjustments in the scope and schedule of SI’s services. The cost of all Contract Services shall include all services necessary to properly perform the matters contemplated, and SI shall perform minor revisions and adjustments to its scope of work without additional compensation. 5.1.4 Owner has the right to modify any schedule in any manner that Owner shall determine is in Owner’s best interest. Owner’s authorized representative shall give written notice to SI’s representative of any such modification, and shall state any dates or times for performance required by Owner. 5.2
Invoices and Reports; Payments. 5.2.1 Except as otherwise agreed in the Task Order, for each separate Task Order SI shall submit a signed and certified invoice to Program Director each month showing SI’s billings for the applicable period, cumulative amounts billed to date, and the approved expenses. The format and structure of the monthly invoice shall be approved by SLCDA prior to submission of first invoice by SI. The invoice shall be consistent with the form of payment for labor costs described in each Task Order (e.g., hourly rates x hours worked, or flat monthly fee). Reimbursable expenses shall be invoiced based on those expenses approved within each Task Order and shall be invoiced as set forth within each Task Order. 5.2.2 Owner shall make payment within thirty calendar days after receiving SI’s invoice, except Owner may withhold all or any portion that is disapproved by Owner. Owner shall provide written notice of any withholding within thirty calendar days after receiving the applicable invoice, and such notice shall reasonably identify the basis for disapproval. 5.2.3 No sums shall be paid to SI except those specifically set forth in an approved Task Order, and in compliance with the requirements set forth in the Agreement. 8
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5.3
Bid AP13016
Additional Rights and Remedies.
In addition to any other rights or remedies Owner may have under this Agreement or by law, Owner shall have the following rights and remedies: 5.3.1 Owner has the right at any time to audit or review all or any portion of SI’s records relating in any way to this Agreement or to the Project, whether related to financial matters, performance, or otherwise. SI shall produce all records upon Owner's request and shall fully cooperate with Owner. SI shall retain Project records as required by Articles 13 and 14. 5.3.2 Notwithstanding any other provision of this Agreement, Owner shall make no payment for services in connection with revisions or adjustments to this Agreement to the extent such services arise in connection with any deficiencies, errors, omissions, or other failure to perform in accordance with this Agreement by SI or SI’s suppliers, employees, or agents. 5.3.3 Owner shall make no payment for any services or matters that have not been authorized in a written Task Order in advance by Owner. 5.3.4 All services provided under this Agreement shall be performed to Owner's reasonable satisfaction, and shall not be deemed to have been rendered or performed to the extent they do not meet Owner's reasonable satisfaction. 5.3.5 Owner has the right to reimbursement from SI and to deduct from any sum that Owner owes to SI under this or any other Agreement between Owner and SI the amount of any sum that SI owes to Owner, including, without limitation, the amount of any fine, credit, damage, or expense that Owner reasonably believes to be established and due, including damages caused by SI’s neglect or breach of this Agreement. 5.3.6 Owner has the right to withhold any sum to the extent of SI’s failure to perform in accordance with this Agreement until the performance has been corrected to Owner's reasonable satisfaction. 5.3.7 Owner’s payment of invoices submitted under this Agreement shall not be construed as Owner’s acceptance of the work performed or as evidence of satisfactory performance by SI. 5.3.8 If Owner receives notice of a payment dispute between SI and its suppliers, staff, consultants, or other person in connection with this Agreement, Owner shall make no payment in connection with such matter until SI notifies Owner in writing that the dispute is finally resolved; provided, however, Owner will pay any undisputed balance of an invoice if such balance is otherwise submitted in accordance with this Agreement. In Owner's sole discretion, Owner shall have the right, but not the obligation, in accordance with a written request by SI, to pay a specific amount directly to SI’s selected staff or subconsultant. SI’s indemnity obligations under this Agreement include costs or reimbursements arising from SI’s failure to pay any SI’s selected staff or subconsultant when due. Nevertheless, Owner shall not make payment to SI, or its subconsultants, or agents or suppliers under this clause for any amounts disputed by the Owner.
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5.3.9 Owner shall pay no interest or late charges pursuant to this Agreement unless required by applicable law. 5.3.10 At Owner's discretion, whenever SI’s work involves the production of deliverables to Owner, Owner may withhold payment for those deliverables until the required deliverables are received and accepted by Owner. 5.3.11 If as a result of any audit it is established that SI has overstated or misstated any sum, then the amount of any overcharge paid by Owner as a result thereof, or any other sum found to be due from SI to Owner, shall immediately be refunded by SI to Owner, together with interest at the rate of five percent (5%) per annum thereon accruing from the time when SI first received such sum, but such interest charge shall not exceed a period of eighteen months. If the amount of any overstatement or misstatement in any month exceeds ten percent (10%) of the amount of SI’s invoice, the entire expense of the audit shall be borne by SI. ARTICLE 6 SUBCONSULTANTS 6.1
SI Responsibilities.
SI agrees that SI has the ability to perform, or SI can associate with appropriate subconsultants to perform, any of the Contract Services described herein. Any such subconsultants shall work under the direction and control of SI. Owner shall have no liability toward or obligation to SI's subconsultants for any services they render, and SI's subconsultants shall have no direct relationship with Owner. 6.02
AIP Requirements.
Owner may apply for AIP funding in connection with portions of the work. SI agrees that SI will comply with all matters that have been or may be required by the FAA in connection with such work, including, but not limited to: endeavoring to obtain DBE participation at required levels in compliance with federal regulations, conducting a competitive solicitation process in connection with such work, managing any separate design contracts entered in connection with such work, complying with all documentation processes in connection with federal funding programs, etc. SI shall comply with all such matters in the manner directed by the Program Director. In the event the receipt of AIP or other federal funding requires the inclusion of different or additional contract provisions in this Agreement, such provisions will be added to this Agreement. 6.03
Use of Local Resources.
SI shall utilize local resources for design and subconsulting to the maximum practical and commercially reasonable extent. SI agrees that the use of local resources may provide cost savings and other substantial benefits to the Project. SI agrees that SI will make effective use of local resources, such as by hiring employees locally, subcontracting to local firms or making use of local goods and services, when the same will provide a benefit to the Project. Such benefits may include reducing costs; gaining local knowledge and expertise in pricing, materials availability, or other matters; obtaining knowledge of local design preferences, practices and requirements; enhancing efficiency through proximity to the work 10 11/7/2013 2:06 PM
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site, and other matters. SI commits that such participation will be significant throughout the Project. 6.04
Owner Approval of Subconsultants.
All subconsultants and suppliers, including its principals, employees and agents, whom SI proposes to utilize and assign to this Project shall be subject to Owner's approval. Before pursuing any subconsultant arrangements, SI shall give written notification to Owner's Program Director. If, within five (5) business days after receipt of such notification, Owner's Program Director has not denied SI's request to use such a subconsultant, SI may proceed with the remainder of the subconsultant engagement process set forth in Article 6.05. 6.05
Authorization to Award Subcontracts.
SI shall give written notice to Owner's Program Director as follows before making any award of a subcontract:
6.06
6.05.01
SI shall present to Owner the selected subconsultant resulting from SI's negotiations or procurement process. SI shall provide at least the following information in writing regarding subconsultants: (1) an experience matrix describing the subconsultant's experience on similar Project elements; (2) an organizational chart showing all individuals who will perform work; (3) the resumes and an experience matrix for each of the key personnel who will perform work; (4) the subconsultant's assurances that there are no adverse circumstances relating to the subconsultant's insurance, bonding ability, litigation status, or financial status that would impair the subconsultant's ability to perform the work; (5) a copy of the proposed subcontract, including compensation terms; (6) a description of any impacts to the Project or the Contract Services in connection with such subconsultant; and (7) a general description of why this subconsultant provides a benefit to the Owner, which may include such matters as specialized experience or expertise, involvement of local firms to gain the benefit of a knowledge of local pricing, materials availability, design preferences, or other local needs.
6.05.02
If t h e Owner or Program Director has not denied SI's request to use the selected subconsultant within five (5) business days after receipt of notice, SI may proceed to engage the selected subconsultant. Owner's failure to deny such request does not constitute an endorsement of, or an assumption by Owner of any responsibility for, obligations toward, or liability with respect to the subconsultant. Any denial by Owner or Program Director shall be at no cost to Owner. Termination of Subconsultants.
SI agrees to promptly terminate any subconsultant upon receipt of a written request by Owner or Program Director to do so, and such request may be made with or without cause. Any substitute subconsultant proposed by SI shall have comparable experience and qualifications to perform the work required under this Agreement, and shall be approved by Owner prior to the substitute subconsultant performing any work under this Agreement. SI further agrees to cause subconsultants to promptly remove any of its employees upon SI's receipt of a written 11 11/7/2013 2:06 PM
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request from the Owner or Program Director. Any replacement personnel shall have comparable experience and qualifications acceptable to Owner. 6.07
Payment of Subconsultants.
SI agrees to pay its subconsultants or suppliers for their work within ten (10) business days after SI's receipt of payment from Owner for accepted work performed by the subconsultant or supplier. 6.08
Unauthorized Subconsultants.
Any subcontract entered into by SI with any consultant or subconsultant or any person or organization for the performance of this Agreement or any portion thereof without the prior written consent of Owner shall be void. Consent will not be given to any proposed subcontract that would relieve SI or its surety of their responsibilities under this Agreement. SI shall, upon request of Owner, furnish Owner with two copies of all subcontracts, purchase orders or similar documents, provided that the prices thereon may be deleted unless the compensation to be paid thereunder is reimbursable under this Contract. Owner shall make no payment for any services provided by unauthorized subconsultants or suppliers. ARTICLE 7 INSURANCE 7.1
Professional Liability.
SI’s professional liability policy or policies shall provide for a two million dollar ($2,000,000.00) annual limit. The policy shall (i) provide full prior acts coverage or have a retroactive date effective before the Effective Date, and (ii) be maintained for a period of three (3) years following the end of the term of this Agreement or contain a comparable extended discovery clause or tail coverage. 7.2
Commercial General Liability Insurance.
SI’s commercial general liability policy or policies shall provide coverage for premises operations, acts of independent contractors and completed operations. The policy or policies shall provide per occurrence and in the aggregate, five million dollars ($5,000,000). 7.3
Business Auto Coverage Form.
SI’s policy or policies shall provide coverage for owned, hired and non-owned automobiles. The policy or policies shall provide for limits of five million dollars ($5,000,000) combined single limit each occurrence. 7.4
Workers Compensation and Employer’s Liability.
SI’s policy or policies shall provide coverage for statutory benefits required by the state of Utah. 7.5
Requirements for All Insurance Policies.
SI and/or all of SI’s policies of insurance shall comply with the following requirements at all times: 12 11/7/2013 2:06 PM
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7.5.1 With respect to all policies, in the event that Owner's tender of defense based on SI’s alleged negligence is rejected by SI or SI’s insurer, and SI is later found by a court of competent jurisdiction to have been negligent as aforesaid, then in addition to any other remedies Owner may have, SI agrees to pay Owner's reasonable costs, expenses and attorneys’ fees in proving such negligence, defending itself, and enforcing this indemnity provision. 7.5.2 SI hereby represents that it continuously renews its professional liability policy. For all other policies, if any policy is written on a claims made basis, it shall contain an extended discovery clause or tail endorsement that permits the filing of claims for a period of three years following the termination of any coverage period whatsoever. 7.5.3 All insurance policies except for professional liability and workers compensation shall contain an endorsement listing Salt Lake City Corporation as an additional insured to the extent of SI’s obligations hereunder. All such insurance policies shall provide that all coverage afforded Salt Lake City Corporation as additional insured shall apply as primary insurance, and any other insurance issued to Salt Lake City Corporation shall apply as excess and non-contributing insurance. 7.5.4 Any SI’s selected staff, subcontractor, or subconsultant insurance requirements are subject to approval by Owner. 7.5.5 SI shall maintain deductible limits on insurance policies not in excess of the following: $250,000 for business auto coverage; $100,000 for professional liability and commercial general liability. Any SI’s selected staff, subcontractor, or subconsultant deductible limits are subject to approval by Owner. 7.5.6 All insurance policies shall provide that the policy may not be canceled or modified in a way which impairs the protection of the Owner without thirty (30) days prior written notice to Owner at the address set forth in this Agreement. 7.5.7 All insurance policies shall be issued by insurance companies qualified to do business in the state of Utah, and listed on the United States Treasury Department's current Department of Treasury Fiscal Services List 570, or having a generally policyholder's rating of not less than A- in the most current available A.M. Best Co., Inc.'s, Best Insurance Report. 7.5.8 Prior to any commencement of work under this Agreement, SI shall provide Owner with certificates evidencing the coverage described in this Agreement in a form acceptable to the City Attorney's Office. 7.5.9 All insurance coverage shall be maintained at all times throughout the Project. If for any reason work will not be performed for a period of time, SI may submit a written request to Owner to reduce or suspend coverage during such period. Owner has sole discretion to approve, deny, or otherwise make a decision regarding such a request, and Owner shall notify SI in writing of Owner's decision. Any coverage so reduced or suspended shall be reinstated in full prior to the commencement of any work under this Agreement.
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7.5.10 Prior to the expiration of any policy, SI shall deliver to Owner a certificate evidencing a replacement policy to become immediately effective upon the termination of the previous policy. If any policy of insurance required pursuant to this Agreement is canceled or lapses, SI shall immediately notify Owner of the same and obtain reinstatement of the required coverage without any gaps in coverage. At Owner's sole discretion, and without any obligation to do so, Owner may obtain substitute coverage at reasonable rates, and charge the cost of such coverage, plus ten percent for administrative charges (and such ten percent shall not be reimbursable to SI), or Owner may deduct such sum from any monies owing to SI. Notwithstanding the foregoing, SI agrees that SI shall be liable for the amount of any damages, costs or expenses, including reasonable attorneys’ fees, that Owner incurs as a result of SI’s failure to maintain continuous insurance coverage as specified in this Agreement. 7.5.11 SI agrees that SI shall comply with all of the terms of all insurance policies, and shall not act in any manner that impairs any coverage thereunder. Without limitation, SI agrees to promptly notify any insurer of any claim or potential claim that SI may become aware of in connection with such policy consistent with the terms of the policy. SI agrees that SI shall be liable for the amount of any damages, costs or expenses, including reasonable attorneys’ fees, which Owner incurs as a result of SI’s failure to comply or perform as required by the terms of any insurance policy. 7.5.12 At Owner's request, SI shall provide Owner with copies of policies providing the coverage required by this Agreement. SI may delete proprietary information from the professional liability insurance policy. ARTICLE 8 INDEMNITY, CLAIMS, LITIGATION 8.1
Indemnity.
SI shall, at its sole cost and expense, indemnify and hold Owner and its officers, board members, departments, representatives, authorized representative(s), agents and employees, harmless from and against all losses, demands, suits, actions, administrative proceedings, damages, costs, charges and causes of action of every kind or character (collectively claims) arising from, related to or connected with SI’s work under this Agreement, including, but not limited to the following: SI’s breach of duty, breach of contract, fraud or wrongful, reckless or negligent acts or omissions; fraud or wrongful, reckless or negligent acts or omissions of SI’s employees, officers, directors, agents, subconsultants of any tier; or, violation by SI, or SI’s employees, officers, directors, agents, subconsultants or suppliers of any tier, of any copyright, trademark or patent or federal, State or local law, code, rule, regulation, policy or ordinance (collectively “Acts and Omissions”). SI shall, at its sole cost and expense, defend Owner and its officers, board members, departments, representatives, authorized representative(s), agents and employees, harmless from and against all claims which are based, in whole or in part, upon allegations or assertions, express or implied, that SI, or its officers, directors, agents, or subconsultant of any tier, committed any Acts or Omissions, regardless of whether such allegations or assertions are true and whether or not Owner, SI, or its officers, directors, agents, or subconsultants of any tier, are ultimately found liable for such Acts or Omissions.
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SI’s duty to defend shall arise upon Owner’s tender of defense to SI in writing. Upon receipt of Owner's tender of defense, if SI does not promptly accept the defense and thereafter duly defend the Owner and its officers, board members, departments, representatives, authorized representative(s), agents and employees as provided herein, then SI shall pay and be liable for the reasonable costs, expenses and attorneys’ fees incurred after the tender of defense by Owner and its officers, board members, departments, representatives, authorized representative(s), agents and employees in defending against the claims and enforcing this provision. Nothing herein shall be construed to require SI to indemnify or defend the Owner from the Owner’s own negligence except Owner’s passive negligence arising from SI’s work. For purposes of this paragraph, Owner’s passive negligence arising from SI’s work (which shall be subject to SI’s duty to indemnify and defend) shall mean and refer to duties of care, if any, imposed upon or alleged against Owner by reason of or arising from SI’s work, including without limitation alleged duties to inspect, identify, correct or protect against any fraud, errors, omission or wrongful, reckless or negligent acts caused by SI or its subcontractors or subconsultants. Nothing herein is intended to create any duties of care to third parties that do not otherwise exist at law or in equity. The parties intend that the indemnity and defense provisions in this section shall be interpreted to the fullest extent permitted by law, but nothing herein shall be interpreted in any manner to violate public policy. 8.2
Environmental Indemnity.
SI’s Acts and Omissions, for purposes of Section 8.1, shall include, without limitation, any violation of federal, State or local environmental laws or requirements by SI or SI’s officers, directors, agents, or subconsultants of any tier, and SI’s indemnification obligation shall include (but not be limited to) all cleanup and remedial costs, diminution in the value of Owner’s property, and reasonable legal fees and costs incurred by Owner in connection with any such violation or the enforcement of this provision. The provisions of this section shall survive the termination of this Agreement. 8.3
Cooperation with Claims and Litigation.
In connection with any suit or claim, including any suit or claim relating to SI’s services by any third party, SI will reasonably cooperate with Owner in any defense of the same. SI will make SI’s staff available to Owner and its employees, agents, subconsultants, and suppliers, and shall otherwise cooperate in any such litigation to the extent such services may be requested by Owner. Nothing in this section shall impact in any way SI’s indemnification obligations under this Agreement. ARTICLE 9 TERMINATION 9.1
Termination by Owner.
At any time, Owner shall have the absolute right, in Owner's sole discretion, to terminate this Agreement and any or all services provided for herein, in whole or in part, either for cause or without cause, upon giving SI thirty (30) days’ prior written notice of such termination. Owner's notice will specify the date of termination, and the extent to which performance is terminated. 15 11/7/2013 2:06 PM
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Owner shall not be responsible to pay any labor costs or expenses of SI related to such termination. In the event of any such termination, SI agrees that SI and its subconsultants, subcontractors, employees, and agents shall immediately cease work to the full extent indicated in the notice, and shall take immediate action in an orderly manner to discontinue services and demobilize work forces in a manner that minimizes the incurrence of costs and disruption to SLCDA operations. SI shall exercise due care and caution to protect and secure all completed work or work in progress, as well as any property or interests in SI's possession in which Owner has or may acquire an interest. SI shall continue and complete the performance of any part of SI's Contract Services that have been authorized previously, and which have not been terminated by Owner's notice. SI shall also perform any work requested by the Owner necessary to facilitate the termination of this Agreement and related work. In the event of any termination, whether in whole or in part, SI shall be paid for the satisfactory services actually performed in connection with this Agreement as of Owner’s notice of termination. SI will undertake all reasonable and good faith efforts to mitigate all costs for Owner's benefit. 9.2
Owner Termination for Default.
If the termination is attributable to the default of SI, Owner shall have the right to complete such work by whatever method Owner may deem expedient, including employing another firm under such form of agreement as Owner may deem advisable, or Owner may perform any part of such work that has been terminated. The expense of completing such work together with the reasonable charge for administering any agreement for such completion will be charged to SI and such expense will be deducted by Owner from any amounts as may be due or may at any time thereafter become due to SI. If such expense exceeds the sum that would have otherwise been payable under this Contract, then SI shall be liable for and shall, upon notice from Owner, promptly pay to Owner the amount of such excess. 9.3
Termination by SI.
If Owner materially fails to meet its responsibilities and obligations under this Agreement, SI shall notify Owner of such failure and request Owner’s cure in performance within thirty (30) days. SI may also state that SI's performance under this Agreement will terminate after thirty days unless Owner cures or commences a cure of the stated material breach. SI's notice will specify the date of termination. If Owner fails to cure or commence a cure of its material breach during the prescribed thirty (30) days, SI may then deliver a notice to Owner describing SI's basis for alleging a lack of cure and reason for termination, and stating that SI has terminated its performance under this Agreement. Owner shall pay the SI all amounts due for work satisfactorily completed in accordance with the terms of this Agreement through the date of termination. 9.4
Return of Materials.
SI agrees that upon any termination or expiration of this Agreement, SI will deliver to Owner all drawings, specifications, schedules, estimates, and other documentation or electronic or other data, completed or partially completed, together with all equipment, supplies, furnishings, and 16 11/7/2013 2:06 PM
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materials supplied or purchased by Owner, Architect, CMAR, or Program Director, or supplied or purchased by SI under this Agreement. 9.5
Payment of Claims.
If at the time of termination Owner has incurred any claims, expenses, costs, or damages as a result of SI’s acts or omissions that are not in conformance with the requirements of this Agreement, including acts and omissions of SI's employees, agents, suppliers, subcontractors, or subconsultants, SI agrees to pay the same, and SI agrees that Owner may deduct the same from any sums which may be due to SI. If Owner has not yet incurred such expenses, costs, or damages, but the same are reasonably foreseeable, SI agrees that Owner may withhold from any sums due to SI a sum reasonably calculated to pay such claim, expense, cost, or damage. 9.6
Release Upon Final Payment.
SI's acceptance of final payment shall be considered as a release in full of all claims against Owner arising out of, or by reason of, the work done and materials furnished in connection with the notice of termination, except those claims specifically set forth in writing and noted as unsettled, which are delivered to Owner prior to the submission of SI's final invoice. However, neither SI nor any of SI’s employees, subcontractors, subconsultants, or agents shall be relieved of any liability, including without limitation indemnification liability, to Owner. ARTICLE 10 MATTERS OF COMPLIANCE 10.1
Comply With Laws.
SI agrees to comply with all applicable laws of the United States of America, the state of Utah, Salt Lake County, and Salt Lake City, and all lawful rules, regulations, ordinances, policies and grant or administrative terms and conditions promulgated by its authority, whether now in force or hereafter prescribed, including, without limitation, rules, regulations, and policies of SLCDA, including without limitation, building codes, fire codes, security regulations, and regulations imposed by the Federal Aviation Administration and Transportation Security Administration. SI’s deliverables produced and services rendered shall conform to the same. 10.2
Licenses.
SI represents and warrants it possesses and shall keep current all State and local licenses required for the services to be performed in connection with the Project, including without limitation State and local licenses, permits or other authorizations required for all SI’s staff. 10.3
Airport Security Requirements.
SI acknowledges that Owner’s premises are subject to various security requirements, including those imposed by 49 C.F.R. 1542 Airport Security, as amended. SI and SI’s employees, agents, and subconsultants, shall comply with such security regulations and requirements at all times. SI shall take all actions necessary so that badging and other Airport security matters relating to compliance do not slow the work. SI agrees that it shall be responsible for any and all breaches of security to the extent resulting from the unintentional or intentional acts of omission or commission of SI’s officers, employees, representatives, agents, servants, subtenants, subconsultants, subcontractors, successors, and assigns of SI. 17 11/7/2013 2:06 PM
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10.4
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Liability for Fines and Other Obligations.
SI is liable for and shall immediately pay the amount of any and all fines, penalties and fees any lawfully empowered entity imposes on Owner or any of its departments, employees, officers or agents, or on SI or any of SI’s officers, employees, agents, subconsultants, or subcontractors, to the extent caused by any act or failure to act by SI or SI’s officers, employees, agents, subconsultants, or subcontractors. Such fines shall include, but not be limited to, any fine, fee or penalty imposed by the FAA or TSA in connection with a violation of any security requirement. Any such payment by SI shall not be reimbursable by Owner. SI may contest the imposition of any such fine, fee or penalty solely at SI’s expense, and the cost thereof shall not be reimbursable by Owner. In the event SI contests any matter, SI shall take all reasonable steps necessary to prevent the imposition of any fines or adverse consequences on Owner or any of Owner’s departments, officers, employees or agents, including, without limitation, paying any sum under protest and contesting the matter after such time. SI agrees to promptly pay all taxes, excises, license fees, permit fees, and any other similar matters required for the conduct of SI's business and the performance of the Contract Services by SI’s selected staff. SI shall not permit any of the same to become delinquent. SI further agrees to promptly pay when due all bills, debts and obligations incurred in connection with SI's performance of this Agreement. SI shall not permit any of the same to become delinquent, or to suffer any lien, mortgage, judgment, or execution to be filed against Owner or its premises or improvements. SI shall furnish Owner, upon request, with copies of receipts or other satisfactory evidence of prompt payment. 10.5
Safety.
SI agrees to take necessary safety precautions within its reasonable control and comply with applicable provisions of federal, State, and municipal safety laws, codes, rules, and regulations to prevent accidents, property damage, or personal injury to any of SI’s selected staff, or other employees, subcontractors or subconsultants on, about, or adjacent to the premises where SI's Contract Services are being performed. This safety requirement shall not relieve any contractor or consultant from complying with the safety requirements of this Agreement or applicable law, nor shall it make SI responsible for any other party's obligations for or compliance with safety requirements. Owner may, but is not obligated to, stop SI's work if safety laws or safe work practices are not being observed. 10.6
Use of Premises.
SI agrees not to use or permit the use of Owner's premises for any purpose unrelated to the performance of the services set forth in this Agreement or prohibited by any federal, State, or local law or regulation. 10.6.1
Standards of Conduct, Representation Regarding Ethical Standards for City Officers and Employees and Former City Officers and Employees.
SI represents that it has not: (1) provided an illegal gift or payoff to a City officer or employee or former City officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of 18 11/7/2013 2:06 PM
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the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code. 10.7
Nondiscrimination.
SI shall comply with the provisions contained in Title VI of the Civil Rights Act of 1964. During the performance of this Agreement, the SI, for itself, its assignees and successors in interest, agrees as follows: 10.7.1
Compliance with Regulations.
● SI shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (DOT) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (the “Regulations”), which are herein incorporated by reference and made a part of this Agreement. ● SI shall comply with all State, City and SLCDA rules and regulations, as such may be amended from time to time. 10.7.2
Nondiscrimination – Subcontractors and Subconsultants.
SI, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, creed, color, sex, or national origin in the selection and retention of subcontractors, subconsultants, agents and suppliers, including procurements of materials and leases of equipment. SI shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 10.7.3
Information and Reports.
SI will provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities, as may be determined by Owner or the FAA to be pertinent to ascertain compliance with such regulations, orders, and instructions. Where any information required of the SI is in the exclusive possession of another who fails or refuses to furnish this information, the SI shall so certify to the Owner or the FAA, as appropriate, and shall set forth what efforts it has made to obtain the information. 10.7.4
Sanctions for Noncompliance.
In the event of the SI's noncompliance with the nondiscrimination provisions of this Agreement, the Owner shall impose such contract sanctions as it or the FAA may determine to be appropriate, including but not limited to: (a) withholding of payments to the SI under the contract until the SI complies, and/or (b) cancellation, termination, or suspension of the contract, in whole or in part.
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Incorporation of Provisions.
The SI shall include the above provisions of this Article 10 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the regulations or directives issued pursuant thereto. The SI shall take such action with respect to any subcontract or procurement as the Owner or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event SI becomes involved in, or is threatened with, litigation with a subcontractor, subconsultant, agent, or supplier as a result of such direction, the SI may request the Owner to enter into such litigation to protect the interests of the Owner and, in addition, the SI may request the United States to enter into such litigation to protect the interests of the United States. 10.8
Exclusivity.
Nothing herein contained shall be construed to grant or authorize the granting of an exclusive right forbidden by Federal law or rules and regulations. 10.9
Subordination.
This Agreement shall be subordinate to the provisions of any existing or future agreements between the Owner and the United States Government relating to the operation or maintenance of the Airport, the execution of which has been or will be required as a condition precedent to the granting of federal funds for the development of the Airport to the extent that the provisions of any such existing or future agreements are generally required by the United States at other civil air carrier airports receiving federal funds. 10.10
Employment Status Verification System, UCA 63G-12-302.
10.10.1 SI and each person signing on behalf of SI certifies as to its own entity, under penalty of perjury, that the named SI has registered and is participating in the Status Verification System to verify the work eligibility status of the SI’s new employees that are employed in the state of Utah in accordance with UCA Section 63G-12-302. 10.10.2 The SI shall require that the following provision be placed in each subcontract at every tier: “The subcontractor shall certify to the main (prime or general) SI by affidavit that the subcontractor has verified through the Status Verification System the employment status of each new employee of the respective subcontractor, all in accordance with Section 63G12-302 and to comply with all applicable employee status verification laws. Such affidavit must be provided to SI prior to the notice to proceed for the subcontractor to perform the work.” 10.10.3 Manually or electronically signing this Agreement is deemed the SI’s certification of compliance with all provisions of this employment status verification certification required by all applicable status verification laws, including UCA Section 63G-12-302. ARTICLE 11 DISPUTE RESOLUTION 11.1
Process Required.
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Before SI may commence a legal action against Owner, SI must first comply with the provisions of this Article, which compliance shall be a condition precedent to commencing a legal action under this Agreement. 11.2
Process.
Any dispute or claim that SI may have which is not disposed of by a written amendment or agreement between the parties shall be decided pursuant to the procedure set forth below. Each notice of claim, dispute, request, submission, appeal, notification, or decision under this Article shall be made by delivery of notice of such action as set forth in Article 15 of this Agreement, in compliance with the requirements set forth below. 11.3
SI’s Disputes and Claims. 11.3.1 SI shall submit written notice of any dispute or claim arising under this Agreement to Owner's Dispute Resolution Administrator within fifteen (15) days after SI knows or reasonably should know of the facts giving rise to the dispute or claim. 11.3.2 Within thirty (30) days after giving the written notice described above, SI shall submit the dispute or claim to Owner's Dispute Resolution Administrator for review by delivering the following to Owner's Dispute Resolution Administrator: 11.3.2.1 A detailed statement of all the relevant facts and law applicable to such dispute or claim, with citations and references to all relevant evidence, contract provisions and authorities; 11.3.2.2 Copies of all relevant evidence, contract provisions and authorities; 11.3.2.3 The identification, title, address and phone numbers of each person who may have relevant knowledge concerning the dispute or claim, together with a summary of the relevant knowledge believed to be held by each such person; 11.3.2.4 A concise statement of the relief sought by SI; and, 11.3.2.5 A summary of all amounts, if any, SI is seeking as monetary relief or damages as part of the claim or dispute, together with all detailed cost records, receipts, invoices and documents that support the claimed amount. 11.3.3 Upon receiving SI’s submission, Owner's Dispute Resolution Administrator shall be entitled, at his or her sole discretion, to: 11.3.3.1 Direct SI to provide additional or supplemental information and documentation to Owner's Dispute Resolution Administrator that is relevant to the dispute or claim or may lead to the discovery of relevant information; 11.3.3.2 Meet with and interview persons who may have relevant knowledge concerning the matter; 11.3.3.3 Direct submission of the dispute or claim to an independent expert or experts, or an independent third party or panel of third parties, for review and 21
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recommendations, Administrator;
on
terms
directed
Bid AP13016
by
Owner's
Dispute
Resolution
11.3.3.4 Direct any other form of dispute resolution or claim evaluation, as determined by Owner's Dispute Resolution Administrator, for purposes of providing guidance or recommendations to Owner's Dispute Resolution Administrator concerning all or any aspect of the dispute or claim; 11.3.3.5 Direct meetings between the parties or their agents (including, without limitation, senior decision makers, project personnel, attorneys, agents, and subconsultants) to, among other things, vet the issues, gather information, assure full disclosure, evaluate facts, obtain statements, or encourage settlement; 11.3.3.6 Direct legal counsel for the parties to provide legal authorities, citations, opinions or attend meetings to address legal issues; 11.3.3.7 Direct such other acts as Owner's Dispute Resolution Administrator deems reasonable to vet the issues, gather information, assure full disclosure, evaluate facts, obtain statements, encourage settlement and fully and fairly evaluate the relevant facts and law. 11.3.4 Subject to sections 11.3.5, 11.4 and 11.5 below, within sixty (60) days after the events directed by Owner's Dispute Resolution Administrator have concluded and all information and documentation requested by Owner's Dispute Resolution Administrator has been provided, Owner's Dispute Resolution Administrator shall issue a written decision concerning the dispute or claim and such decision by Owner's Dispute Resolution Administrator shall be final and binding unless it is appealed in writing as set forth in section 11.3.5. Owner's Dispute Resolution Administrator shall have the right, in its sole discretion, to adopt, follow or agree with, in whole or in part, any formal or informal guidance, recommendations, or decisions given by any experts, third parties, or other person. Owner's Dispute Resolution Administrator shall further have the authority (among other things) to direct whether or not such formal or informal guidance, recommendations or decisions by any such experts, third parties, or other persons may be introduced, admitted or used as evidence in any subsequent proceedings. Unless otherwise agreed in writing, failure of the Owner's Dispute Resolution Administrator to issue a written decision within sixty (60) calendar days shall be deemed a denial of SI’s Claim. 11.3.5 If SI disputes Owner's Dispute Resolution Administrator’s decision and wishes to appeal, SI shall file an appeal with SLCDA’s Executive Director in writing within twenty calendar days after the date the Owner's Dispute Resolution Administrator’s decision is issued. If an appeal is not timely filed, then the decision of the Owner's Dispute Resolution Administrator shall be final and binding upon all parties with respect to its subject matter and the disputes or claims that were at issue. SI’s appeal to SLCDA’s Executive Director shall specify all factual and legal grounds that SI is relying upon for the appeal, and shall certify that the appeal is ready for decision. The appeal shall be limited to the facts, documents, evidence and legal arguments previously submitted to the Owner's Dispute Resolution Administrator, although SLCDA’s Executive Director may, in his/her discretion, direct SI to provide additional information and documentation deemed necessary to review the issues on appeal. Within twenty (20) business days after 22 11/7/2013 2:06 PM
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SLCDA’s Executive Director receives the appeal and all documents requested from SI in connection with the appeal, then SLCDA’s Executive Director shall issue a written decision. A decision by SLCDA’s Executive Director shall be final and binding. Unless otherwise agreed in writing, failure by SLCDA’s Executive Director to issue a written decision within twenty (20) calendar days shall be deemed a denial of SI’s appeal. 11.3.5 Notwithstanding the foregoing, Owner's Dispute Resolution Administrator or SLCDA’s Executive Director shall have the right in his or her sole discretion to waive in writing all or any portion of the foregoing procedures with respect to any particular claim or dispute, or portion thereof, and to implement other reasonable procedures to handle such disputes or claims on a more accelerated basis if Owner's Dispute Resolution Administrator or SLCDA’s Executive Director deems it necessary or desirable to consider or resolve the dispute or claim on an accelerated basis. In such event, SLCDA’s Executive Director or Owner's Dispute Resolution Administrator shall notify SI in writing of the change in procedures applicable to the particular claim or dispute, or portion thereof, and SI shall follow SLCDA’s Executive Director’s or Owner's Dispute Resolution Administrator’s directives with respect to submitting such claim or dispute, or portion thereof. 11.4
Third Party Disputes and Claims.
Notwithstanding the foregoing, if SLCDA’s Executive Director or Owner's Dispute Resolution Administrator in good faith anticipates or becomes aware of a potential claim or dispute that might be made by third parties against the Owner by reason of SI’s alleged acts or omissions, including without limitation, potential claims for defects or deficiencies, then SLCDA’s Executive Director or Owner's Dispute Resolution Administrator may, in his or her sole discretion, stay the process set forth above with respect to SI’s disputes or claims pertaining to the same subject matter until Owner is reasonably able to determine the outcome of the potential claim or dispute. 11.5 Effect of Process. Notwithstanding the pendency of any dispute or any appeal, SI shall, if so ordered by Owner, comply with all orders and directions of Owner concerning the performance of this Agreement and Owner shall continue to fulfill its obligations hereunder. SI agrees that should SI discontinue services due to a dispute, Owner may terminate this Agreement for cause and Owner may withhold any sums in dispute until after a final resolution of such dispute. SI's time and expenses incurred in the pursuit of SI's disputes or claims shall not be subject to payment or reimbursement under this Agreement. SI shall not be entitled to recover any claim preparation costs, mediation or facilitation fees or costs, attorney fees or costs, or any other expense incurred during the pendency of any claim preparation, dispute, appeal, alternative dispute resolution process or litigation. ARTICLE 12 ADDITIONAL PROVISIONS 12.1
Assignment of Interest.
The SI shall not assign, mortgage, pledge or transfer this Agreement without the prior written consent of Owner. Any merger, consolidation, or other reorganization of the SI or sale or other 23 11/7/2013 2:06 PM
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transfer of a percentage of capital stock of the SI, which results in a change of controlling persons, or any dissolution, sale or other transfer of substantially all of the assets of the SI, shall be deemed a transfer of this Agreement. The SI acknowledges that Owner may assign this Agreement freely and agrees to execute whatever documents the Owner may reasonably require to effect such assignment. 12.2
Use of Owner’s Property.
Owner shall not be responsible for damage to persons or property as a result of the use, misuse or the failure of Owner’s real or personal property used by SI or any of SI’s employees, agents, subcontractors, or subconsultants. 12.3
Damage to Property.
SI shall be responsible for any and all damage to Owner’s real or personal property or real or personal property of Owner's tenants, licensees, permittees or invitees to the extent caused by an act or omission of SI or SI’s employees, agents, subcontractors or subconsultants. SI shall be responsible for repairing said damaged property in a manner reasonably acceptable to Owner and shall pay the costs therefor. If any damage is caused partially by improper acts or omissions of the Owner or a third party for whom the SI is not responsible, all parties shall bear its proportional share of the repair costs based upon the parties' relative degree of fault. 12.4
No Third Party Beneficiary.
Nothing contained in this Agreement shall create a contractual relationship between the Owner and any person or entity other than the SI or between SI and any other person or entity other than the Owner. 12.5
Governing Law.
This Agreement shall be governed by and shall be construed in accordance with the laws of the state of Utah. 12.6
Extent of Agreement.
This Agreement represents the entire and integrated agreement between the Owner and the SI and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended or supplemented only by written instrument signed by both the Owner and the SI. 12.7
Severability.
If any one or more of the provisions contained in this Agreement, for any reason, are held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 12.8
Time of the Essence.
Time is of the essence in regard to SI’s performance of its obligations under this Agreement. The SI shall perform all of its obligations in a professional and timely manner so as not to delay or 24 11/7/2013 2:06 PM
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otherwise adversely affect the rights and performance by the CMAR, the Architect, any Contractor or Consultant, or anyone else working on the Project. 12.9
Survival.
All indemnity clauses, insurance extended coverage requirements to the extent required to be provided under this Agreement, confidentiality clauses, obligations with respect to the maintenance and production of documents, and other general obligations shall survive the termination of this Agreement. ARTICLE 13 CONFIDENTIALITY; SUNSHINE LAWS 13.1
Confidentiality.
Except for matters in the public domain or as otherwise authorized by Owner or required by law, all data, information, and other materials furnished by or belonging to Owner, including work produced by SI shall be used by SI in strictest confidence, and will neither be used, disclosed, nor disseminated in any form to any person, group or organization without the prior written permission of Owner. SI further understands and agrees that certain matters may constitute sensitive security information under federal law, and are subject to prohibitions against disclosure. SI agrees to indemnify the Owner for unauthorized release of such information. Owner may establish policies or procedures to protect certain correspondence, reports and information governed by the attorney/client privilege, the work product doctrine, the consultant/attorney privilege and other applicable privileges or doctrines. As requested by Owner, SI shall aid and cooperate with Owner in implementing policies and procedures to protect Owner’s confidential, proprietary and/or privileged information, documents and correspondence, as identified by Owner, from unauthorized disclosure, and shall comply with Owner’s policies and procedures concerning such matters. 13.2
Government Records Access and Management Act.
Owner is subject to the requirements of the Government Records Access and Management Act, Chapter 2, Title 63, Utah Code Annotated or its successor (“GRAMA”). All materials submitted by SI to Owner pursuant to this Agreement are subject to disclosure unless such materials are exempt from disclosure pursuant to GRAMA. The burden of claiming an exemption from disclosure shall rest solely with SI. Any materials for which SI claims a privilege from disclosure shall be submitted marked as Confidential and accompanied by a statement from SI explaining SI's claim of exemption from disclosure. Owner will promptly notify SI of any requests made for disclosure of documents submitted under a claim of confidentiality. SI may, at SI's sole expense, take any appropriate actions to prevent disclosure of such material. SI specifically waives any claims against Owner related to disclosure of any materials required by GRAMA. ARTICLE 14 DOCUMENTS; OWNER’S NAME, LOGO 14.1
Ownership of Documents.
Owner shall own all intellectual property rights to the following, whether completed or not: 25 11/7/2013 2:06 PM
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Salt Lake City Corporation
Bid AP13016
All data used in connection with SI's work; any surveys of the work site; the results of any tests, surveys; all photographs, drawings, electronically stored records of work performed; renderings, specifications, reports, record documents, mylars, schedules; SI's data processing output, computations, studies, audits, research, reports, models and other items of like kind prepared by SI. SI shall supply Owner with copies of the same in the manner directed by Owner, and shall assist Owner with documents as requested. SI shall not copyright or apply to copyright any matter in connection with the Project. To the extent that SI or any subcontractor or subconsultant has a statutory copyright under Title 17 of the United States Code, for any of its plans, specifications or other work product used in this Agreement, SI hereby assigns all copyrights to such works to Owner, and shall cause each subcontractor and subconsultant at any level to grant such rights to Owner as part of each subcontract executed by SI. SI may retain the reproducible copies of all of the foregoing documents for information and reference for use in connection with the Project. The originals of all of the foregoing documents shall be delivered to Owner promptly upon completion thereof at no additional charge to Owner. All such documents may be used, completed, modified or disposed of at the sole discretion of Owner in whatever manner Owner desires. This provision may be enforced by an order of specific performance and is independent of any other provision of this Agreement. 14.2
Works for Hire.
Any and all artwork, copy, posters, billboards, photographs, videotapes, systems design, software, reports, diagrams, surveys, source codes, models, or any original works of authorship created by SI in connection with services performed under this Agreement shall be works for hire as defined under Title 17 of the United States Code, and all copyrights in such works are the property of Owner. In the event it is determined that any of the same are not works for hire under United Sates law, SI hereby assigns all copyrights to such works to Owner. 14.3
Maintenance of Records.
SI shall for a period of seven (7) years after final payment or termination of this Agreement maintain complete and accurate records relating to the Contract Services. Records shall be kept in accordance with generally accepted accounting principles and practices consistently applied, and in a form acceptable to Owner and consistent with the requirements of this Agreement. 14.4
Inspection and Retention of Records.
All SI’s and SI’s selected staff’s records relating to the Project shall be made available at all reasonable times to the Owner, the Federal Aviation Administration, the Transportation Security Administration, and the Comptroller General of the United States, each of whom shall have the right, through its duly authorized representatives, to review, inspect, audit or copy such records. SI shall retain all records until an audit is conducted by Owner and SI is released in writing by Owner. Notwithstanding the above, SI shall retain all records for at least seven (7) years after final payment or termination of this Agreement. SI shall be subject to charges for audit discrepancies as set forth in Article 5. Production of any records by any party under this section shall not constitute promulgation, and all rights of ownership and obligations of confidentiality are retained. This section may be specifically enforceable.
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Salt Lake City Corporation
Bid AP13016
Owner’s Name and Logo.
14.5
SI and any of SI’s employees, agents, subcontractors, or consultants may not use the Owner’s name, logo, images (photographic or otherwise) of Owner’s property, facilities or personnel for any reason without Owner’s prior written authorization. Prior to releasing any announcement or marketing information containing Owner’s name, logo or other materials of Owner, SI shall obtain written approval from the Owner. ARTICLE 15 NOTICES 15.1 Delivery.
Notice to Owner or Owner’s Dispute Resolution Administrator by Hand
Notices to Owner provided for herein shall be sufficient if hand delivered with receipt or sent postage prepaid by overnight delivery service for which a delivery receipt is required. If Notice is courier or hand delivered to the Owner, it shall be delivered to: Executive Director Salt Lake City Department of Airports 776 N. Terminal Drive, TU1, Suite 250 Salt Lake City, Utah 84122 If Notice is courier or hand delivered to the Owner’s Dispute Resolution Administrator it shall be delivered to: Owner’s Dispute Resolution Administrator Salt Lake City Department of Airports 776 N. Terminal Drive, TU1, Suite 250 Salt Lake City, Utah 84122 15.2
Notice to Owner or Owner’s Dispute Resolution Administrator by First Class Mail.
If Notice to the Owner is delivered by first class mail, it shall be addressed to: Executive Director Salt Lake City Department of Airports Salt Lake City International Airport P.O. Box 145550 Salt Lake City, Utah 84114-5550 If Notice to the Owner’s Dispute Resolution Administrator is delivered by first class mail, it shall be addressed to: Owner’s Dispute Resolution Administrator Salt Lake City Department of Airports Salt Lake City International Airport P.O. Box 145550 Salt Lake City, Utah 84114-5550 27 11/7/2013 2:06 PM
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Salt Lake City Corporation
15.3
Bid AP13016
Notice to SI.
Notices to SI provided for herein shall be sufficient if hand delivered with receipt or sent postage prepaid by overnight delivery service for which a delivery receipt is required, addressed to the SI as follows: __________ __________ __________ __________ 15.4
Effective Date of Notice.
Notices hand delivered or sent by overnight express delivery as provided above shall be effective on the date on which such notice was delivered or sent, respectively. Notices sent only by first class mail as provided above shall be effective three (3) days after such notice was postmarked. 15.5
Saturday, Sunday or Holiday.
If the time for response to any notice expires on Saturday, Sunday or a legal holiday in the state of Utah, the time shall be extended to 5:00 p.m. local time on the next business day. IN WITNESS WHEREOF, the parties have signed this Agreement to be effective as of the day and year first above written. SALT LAKE CITY CORPORATION BY: ____________________________________ MAUREEN RILEY EXECUTIVE DIRECTOR – SALT LAKE CITY DEPARTMENT OF AIRPORTS Approved as to form: ______________________________ Salt Lake City Attorney's Office ATTEST: ______________________________ CITY RECORDER ___________BY: Signature ________________________________ Print Name ______________________________ Title ___________________________________ 28 11/7/2013 2:06 PM
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Salt Lake City Corporation
Bid AP13016
STATE OF ____________________) : ss. COUNTY OF __________________) On ________________________________, personally appeared before me (Date)
______________________________________________, who being by me duly sworn, (Name of person signing agreement)
did say that s/he is the __________________________________________________ (Title of person signing agreement)
of ___________, a corporation validly existing under the laws of the state of ___________; and that said instrument was signed on behalf of said corporation by authority of a resolution or bylaws of its Board of Directors; and said person acknowledged to me that said corporation executed the same. _______________________________________ NOTARY PUBLIC Residing at ____________________________ My commission expires __________________
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Salt Lake City Corporation
Bid AP13016
EXHIBIT A PROJECT DESCRIPTION
The Salt Lake City Corporation through its Department of Airports (SLCDA) is embarking on a capital improvement program commonly known as the Terminal Redevelopment Program (TRP), which is currently expected to span 10 years and cost approximately $1.8 billion. The TRP will construct new facilities, rehabilitate certain structures, as well as construct improved roadways and associated infrastructure. The TRP is more fully described in the SLCDA’s Terminal Redevelopment Program Plan of Execution (defined in the Agreement as the TRP PoE), which is a work in progress and may be revised, updated or amended from time to time. The Project shall broadly include all improvements and services contemplated within the TRP, including without limitation all improvements and services contemplated within the Request for Qualifications whereby Owner solicited SI’s services; and all improvements and services contemplated within the TRP PoE to be performed by the SI, as the TRP PoE may be revised, updated, or amended from time to time. The scope of services SLCDA may authorize or direct SI to perform under an applicable Task Order shall include support services for the full range of services that may be necessary to properly provide for the completion of the TRP.
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SLCDA TRP Program Management Team Organizational chart may change depending on SLCDA’s needs
EXHIBIT B
Salt Lake City Corporation
p. 54
Bid AP13016
Salt Lake City Corporation
Bid AP13016
EXHIBIT C DESIGN, PROCUREMENT, INSTALLATION, RESPONSIBILITY MATRIX
(To be attached. For a copy of the matrix, see the RFQ solicitation file.)
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Integration Strategy AD (Advertising Display) ADGS (Aircraft Docking Guidance System) AIMS (Airport Information Management System BIDS (Baggage Information Display System) Cellular / Mobile Telephone Antennas (DAS) CMMS (Computerized Maintenance Management System) MATV & Satellite TV to Tenants FIDS (Flight Information Display System) Airline Specific Ticketing/Gate and Back of House Technology GIDS (Gate Information Display System) Trunked Radio System / Antennae Farm Network System (LAN) Tenant Services RIDS (Ramp Information Display System) CUPPS / CUSS Voice System (PBX/VoIP) & Courtesy Phones WLAN (Wireless local area network) Wi-Fi on Ramp
Airport Operating Systems
Parking Revenue Control System AVI Systems Dynamic Signage
Landside & Parking Systems
Security (Card Access & CCTV) Public Address ( Zoning, Messaging) Public Address (Ambient Noise and Paging Mic) Public Address (Speakers) Master Clock System (May Be Part of MuFIDS) BMS (Building Management System) Fire Alarm (May Be Part of BMS)
Building Operating Systems
IT/ Low Voltage / Airport Systems Design / Procurement / Installation Responsibility Matrix 8/21/2013
Airline, & SLCDA
Airline system Airline & SLCDA Over 5000 radios
Not in Budget
Investigate New System Investigate New System Investigate New System
Expand Existing System Expand Existing System Expand Existing System Expand Existing System Investigate New System Expand Existing System Investigate New System
Define System Architecture
Define System Procurement Strategy
Consolidated Information Infrastructure (cable & network)
Comms rooms, comms closets (internal … racks, equipment)
Consolidated Information Infrastructure (conduit & raceway)
Comms rooms, comms closets (shell … power, cooling & UPS)
Master Architect - HOK SLCDA/Systems Integrator (SI) CMAR Airlines Determine Requirements for impact Rooms and devices
Building Documents Devices & Hardware locate, specify, power, data
System Documents Devices & Hardware locate, specify, power, data
Building Documents Define System Operating requirements / functionality
Salt Lake City Corporation
System Documents Define System Operating requirements / functionality
Building Documents Individual System/ Existing System Expansion Specification
System Documents Individual System/ Existing System Expansion Specification
Integration & Inter-operability with other Bldg systems -Specification & coordinate connections (if required)
Integration & Inter-operability with other systems -Specification & coordinate connections (if required)
Inter-operability with other Bldg systems - data exchange protocols (if required)
Inter-operability with other systems - data exchange protocols (if required)
Issue Coordinated Building Drawings / Specs to CMAR
Issue Procurement / Coordinated Fab / Deliver Systems Drawings / Specs to CMAR
Construct Comm Rooms, Infrastructure, Install Cabling
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Install Comm Quality Room and User Assurance / Equipment Commissioning Oversight
Bid AP13016
Salt Lake City Corporation
Bid AP13016
Question and Answers for Bid #AP13016 - Information Technology/Special Systems, System Integrator (Si)
OVERALL BID QUESTIONS There are no questions associated with this bid. If you would like to submit a question, please click on the "Create New Question" button below.
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