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CALENDAR, VEHICLE AND CHILDCARE REQUEST FORM (MUST be submitted to Calendar Coordinator two (2) weeks in advance to efficiently schedule)
FINAL APPROVAL OF CALENDAR DATE FOR EVENT Administrative Pastor ____________ Is this an off-campus event?
Notes
Date Approved_____________
Yes
No
If yes, you are responsible to coordinate with your age group minister for permission slips and field trip packets.
Date Submitted
Ministry ____________________ Minister in Charge _________________ Event
Submitted by
_______________________________________
Phone #
_________________________
Sponsor (Designated by Minister in Charge)
Person(s) to open & lockup building
_____________________________________
_________________________________
Custodian Needed? Yes
No
Yes
ON-GOING EVENT Begin Time
No
Weekly
__________________
On __________________
_______________________
_______________
Room(s) Requested for Event _________________________________________
(Scheduling of a technician or sound equipment must be requested in advance: see reverse side) Monthly
On the ___________ _________________
End Time
_______________
ONE TIME EVENT
Sound Tech Notified (Office Use Only)
Sound Needed?
Number Expected
_______________
Day(s)
Length of Event (Dates) _____________________ thru _________________________
Date(s)
_____________________ ___________________
Begin Time
End Time
Set Up Completed by
______________
______________
_________________
CHILDCARE REQUEST (Must be completed prior to approval) Approximate number for childcare
___________________________ __________ _________________________________ Approval of Preschool Associate Date Signature of Minister Requesting Event
VEHICLE REQUEST
PLEASE NOTE: There must be FINAL approval of event BEFORE: Mailing of announcements or Driver(s) Names Begin Time invitations of your event __________________________ Van(s) Needed (other than ours) ______________ Advertising in the E-letter, bulletin, large screens, posters, Purpose of Trip Destination End Time etc. ______________________________ ________________________________ ________________ A copy of any printed material to be mailed MUST be presented to the minister in charge and/or ________________________________________________ ______________________ appropriate administrative Vehicle Coordinator Date assistant before mailing. Enter Numbers:
Passengers
Teaching Pastor _______________ Date__________________ Student Pastor _______________ Date_________________
Vehicles needed
Buses Needed
Children’s Minister _______________ Date__________________ Facilities Supervisor _______________ Date_______________________
Worship Pastor _______________ Date__________________ Calendar Coordinator _______________ Date__________________
ROOM/EQUIPMENT/SUPPLIES REQUEST FORM Ministry
Minister in Charge
______________________
Event
_____________________________
Number Expected
_________________________________
Request Submitted by
Date Submitted
Phone #
Set Up Completed by
________________________
_________________
__________________
____________________
One Time Event
Date(s) _____________________
Ongoing Event
_________________
Custodian needed for event? Yes
No
Date(s)__________________ thru _________________
TABLE CLOTHS NEEDED: (Table cloths must be returned within one week, laundered and folded) Round-White _____ Small Square _____
Rectangular-White _____ Round-Cream _____
Round-Black _____
Rectangular-Black _____
Coffee Set up needed
Other _____ ________________________________________
_____ ________________________________________
Water Set up needed
Person Responsible _____________________________________________________________ Phone __________________________________________________
ROOM SET UP: (If you can, create your drawing in another program, save as .jpg and import it here.) Set Up Notes
Image Field
Equipment Requests Sound System DVD Player Easel Wireless Microphone TV Screen
ADVERTISEMENT REQUESTS
Online Registration
Beginning/Ending Registration Dates
Table/Skirt in Foyer
Dates______________________________
Sunday Ad
Dates______________________________
Bulletin
Dates______________________________
Newsletter
Dates______________________________
Highway Sign Dates/Days _______________________ 03/19
___________________________ Sign Administrator