City of Columbia Purchasing Bid Information Bid Owner
Melissa Pasley Procurement Officer
[email protected] (573) 8175005
Email Phone Fax Bid Number Title
130/2014 City Channel Broadcast Suite HD Upgrade RFQ-F 07/29/2014 8/26/2014 2:00:00 PM
Bid Type Issue Date Close Date
Contact Information
Ship to Information
Address
Address
Contact Department Building Floor/Room Telephone Fax Email
701 E Broadway Columbia, MO 65202 Jeff Rogers Public Communications
Contact Department Building Floor/Room Telephone Fax Email
1 (573) 8747592
[email protected]
Supplier Information
701 E Broadway Columbia, MO 65201 Jeff Rogers Public Communications Basement 1 (573) 8747592 1 (573) 8747592
[email protected]
Supplier Notes
Company Name Contact Name Address
Telephone Fax Email Signature
Date
/
/
Bid Notes BIDDERS ARE ENCOURAGED TO USE THE ELECTRONIC BID SYSTEM FOR SUBMITTING BIDS AND MUST COMPLETE ALL REQUIRED FIELDS. NO FAX OR E-MAIL RESPONSES WILL BE ACCEPTED. IF YOU CHOOSE TO SUBMIT MANUALLY,(hard paper copy) PRINT THE "INVITATION" LISTED UNDER "DOCUMENTS" IN ITS ENTIRETY, COMPLETE AND SUBMIT TO PURCHASING, 701 E. BROADWAY, 5TH FLOOR, COLUMBIA MO 65201, UNTIL THE BID CLOSING DATE AND TIME. BIDS MUST BE IN A SEALED ENVELOPE AND HAVE THE BID NUMBER AND DESCRIPTION CLEARLY LABELED ON THE OUTSIDE OF THE ENVELOPE.
Bid Activities Date
Name
Description
8/8/2014 5:00:00 PM
Questions
Questions will be accepted until 5:00 p.m on August 8, 2014. Responses will be posted by August 15, 2014. No questions will be accepted after August 8, 2014.
Bid Messages
Bid Attachments The following attachments are associated with this opportunity and will need to be retrieved separately Line
Filename
Header
Terms & Conditions of Ebidding Revised 8-26-13.pdf
Description
130/2014 - Page 1 of 10
Header
Insurance Requirements - City of Columbia Standard.pdf
Header
Work Authorization Affidavit.pdf
WORK AUTHORIZATION
Header
130-2014 Exhibit A - City Channel Audio Flow Chart.pdf
Exhibit A
Header
130-2014 Exhibit B - City Channel Cable List.pdf
Exhibit B
Header
130-2014 Exhibit C - City Channel Room Rack Elevation.pdf
Exhibit C
Header
130-2014 Exhibit D - City Channel V-01 Video Patch Bay.pdf
Exhibit D
Header
130-2014 Exhibit E - City Exhibit E Channel V-02 Switcher Input 1 of 3.pdf
Header
130-2014 Exhibit F - City Exhibit F Channel V-03 Switcher Input 2 of 3.pdf
Header
130-2014 Exhibit G - City Exhibit G Channel V-04 Switcher Input 3 of 3.pdf
Header
130-2014 Exhibit H - City Channel V-05 Switcher Output.pdf
Header
130-2014 Exhibit I - City Channel Exhibit I V-06 Video Broadcast Playback.pdf
Header
130-2014 Exhibit J - City Channel V-07 Video Reference.pdf
Exhibit J
Header
130-2014 Exhibit K - City Channel V-08 Video Control and Power.pdf
Exhibit K
Exhibit H
Bid Attributes Please review the following and respond where necessary # Name Note
Response
1
Payment Terms
Indicate Payment Terms:
____________________ (Required)
2
Declaration of bidding without collusion
In submitting this quotation, the bidder declares that the ____________________ (Required) only persons or parties interested in the quotation as principals are those named herein and that the quotation is made without collusion with any other person, firm, or corporation.
3
Terms of Bid Offer
In submitting this quotation it is understood that the right is ____________________ (Required) reserved by the City to reject any and all bids and it is agreed that the bids may not be withdrawn for a period of sixty (60) days from the specified time for receiving bids.
130/2014 - Page 2 of 10
4
Terms & Conditions Acceptance
Bidder agrees to accept the attached Terms & Conditions
5
CERTIFICATION OF NON-RESIDENT/FOREIGN If the Contractor is a foreign corporation or nonresident CONTRACTORS: Contractor, it is agreed that the Contractor shall procure and maintain during the life of this contract:
____________________ (Required) ____________________ (Required)
A. A certificate of authority to transact business in the State of Missouri from the Secretary of State, unless exempt pursuant to the provisions of Section 351.572 RSMo. B. A certificate from the Missouri Director of Revenue evidencing compliance with transient employer financial assurance law, unless exempt pursuant to the provisions of Section 285.230 RSMo. 6
W-9 Submission
Provide a current W-9 using any of the following methods: by uploading and attaching to their bid response; by emailing the W-9 to the Buyer named on page 1 of this document; or by mailing to the City of Columbia Purchasing Division, 701 E. Broadway, 5TH Floor, Columbia, MO 65205.
____________________ (Optional)
7
Descriptive Literature
Vendor shall provide Descriptive literature for each item ____________________ (Required) shown in this bid document using any of the following methods: by uploading and attaching to their bid response; by emailing literature to the Buyer named on page 1 of this document; or by mailing descriptive literature to the City of Columbia Purchasing Division, 701 E. Broadway, 5TH Floor, Columbia, MO 65205. Literature sent via U. S. Mail must be received by the City Purchasing Division prior to Bid Closing Date and Time. (Please write bid number on outside of envelope.)
8
Certificate of Insurance Requirement Acknowledgment
The City of Columbia's insurance requirements have been attached to this bid document. The Bidder hereby acknowledges that these insurance requirements have been reviewed and if awarded a contract, bidder will provide a Certificate of Insurance meeting these requirements as set forth herein.
____________________ (Required)
9
References
List five (5) references, minimum, for same type of work performed in the past one year. State name and telephone number of contact person. Attach separate sheet if necessary.
____________________ (Required)
10
EMPLOYMENT OF UNAUTHORIZED ALIENS PROHIBITED
(a) Contractor agrees to comply with Missouri State Statute section 285.530 in that they shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien to perform work within the state of Missouri. (b) As a condition for the award of this contract the contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. The Contractor shall also sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services. ( c ) Contractor shall require each subcontractor to affirmatively state in its contract with contractor that the subcontractor shall not knowingly employ, hire for employment or continue to employ an unauthorized alien to perform work within the state of Missouri. Contractor shall also require each subcontractor to provide contractor with a sworn affidavit under the
____________________ (Required)
130/2014 - Page 3 of 10
penalty of perjury attesting to the fact that the subcontractor's employees are lawfully present in the United States. Indicate if you agree to comply. 11
Warranty Requirements
Bidder agrees to provide at least a one year labor and materials warranty.
____________________ (Required)
12
Installation Requirements
Bidder agrees to schedule installation in order to allow uninterrupted broadcast of regularly-scheduled live meetings.
____________________ (Required)
City Live Meeting Schedule City Council - First and Third Monday of every month at 7 p.m. Planning and Zoning - First and third Thursday of every month at 7 p.m. Board of Adjustment - Second Tuesday of every month. Indicate estimated time required for installation. 13
Lead Times
Specify lead times to obtain products after receipt of Purchase Order. Indicate number of days required to complete installation after receipt of product.
____________________ (Required)
14
Maintenance Requirements
Please list any maintenance packages or product support. Include the term of coverage, and how support is handled, i.e. phone, email or on site. If no maintenance package or support is included with the product, please indicate if one is available for purchase.
____________________ (Required)
15
Full Documentation for all equipment
Agree to furnish all documentation for equipment including ____________________ (Required) software media and printed manuals.
16
Evaluation and Award
Evaluation will be made on service specifications, past ____________________ (Required) experience with the bidder, price and lead times. Award will be made to the lowest and best, overall responsive and responsible bidder(s). The award may be placed with more than one vendor if it is deemed in the best interest of the City of Columbia.
130/2014 - Page 4 of 10
Line Items #
Qty
UOM
Description
1
1
PKG
Video Switcher
Response
$___________ Manufacturer:
Manufacturer #:
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
Package Line Items: You are not required to respond to all lines in the package # Qty UOM Description 1.1
1
EA
Response
Ross Carbonite Plus video switcher with 1 ME, 16 input panel, frame synchronization and format $___________ conversion on every input.
Manufacturer: Ross
Manufacturer #: C1-A-116Plus-001
Supplier Notes:
1.2
1
EA
Ross C1-A-REDPSU redundant power supply for Carbonite frame and panel.
Manufacturer: Ross
$___________
Manufacturer #: C1-A-REDPSU
Supplier Notes:
1.3
1
Days
Manufacturer: Ross
Official Ross-certified Carbonite video switcher training.
$___________
Manufacturer #: Carbonite-OTR-1Day
Supplier Notes:
2
1
PKG
Character Generator $___________
Manufacturer:
Manufacturer #:
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
130/2014 - Page 5 of 10
Package Line Items: You are not required to respond to all lines in the package # Qty UOM Description
Response
2.1
$___________
1
EA
Manufacturer: Ross
Ross Xpression Studio upgradeable single-channel character generator (SW+HW) Manufacturer #: XST-0101-M4
Supplier Notes:
2.2
1
EA
Manufacturer: Ross
Ross Xpression character generator custom keyboard.
$___________
Manufacturer #: XPN-KBD
Supplier Notes:
2.3
3
Days
Manufacturer: Ross
Official Ross-certified Xpression CG training.
$___________
Manufacturer #: XPression OTR-1DAY
Supplier Notes:
3
1
EA
Manufacturer: Ross
Ross FBK-OG3 OpenGear frame with cooling and advanced networking. Includes 1 power supply.
$___________
Manufacturer #: FBK-OG3
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
4
1
EA
Ross HDC-8222A-R2 OpenGear HD down-converter and distribution amplifier. $___________
Manufacturer: Ross
Manufacturer #: HDC-8222A-R2
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
130/2014 - Page 6 of 10
5
1
EA
Ross SEA-8603-R2 OpenGear high density HD equalizing amplifier. $___________
Manufacturer: Ross
Manufacturer #: SEA-8603-R2
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
6
1
EA
Blackmagic Design OpenGear converter SDI to analog $___________
Manufacturer:
Manufacturer #:
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
7
2
EA
Panasonic LFE7 Series professional 50" LED display. $___________
Manufacturer: Panasonic
Manufacturer #: TH-50LFE7
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
8
2
EA
Ross SHC-9642 HD-SDI to HDMI signal conversion for multi-viewer output to Panasonic LED monitors.
Manufacturer: Ross
$___________
Manufacturer #: SHC-9642
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
9
1
PKG
Furnishings. $___________
Manufacturer:
Manufacturer #:
Supplier Notes:
130/2014 - Page 7 of 10
Package Line Items: You are not required to respond to all lines in the package # Qty UOM Description
Response
9.1
2
EA
Winsted Prestige Sight-Line modular control room console furniture with monitor stands.
$___________
EA
W5604 48" Sight-Line starter.
$___________
EA
W5690 Universal dual-pole plasma mount.
$___________
EA
42" Pole mount with dual 15" extensions.
$___________
EA
56032 6 U rack cabinet.
$___________
EA
34" Ten-outlet power supply.
$___________
Supplier Notes:
9.2
2
Supplier Notes:
9.3
2
Supplier Notes:
9.4
2
Supplier Notes:
9.5
2
Supplier Notes:
9.6
2
Supplier Notes:
10
3
EA
HD Signal conversion and distribution cards/equipment. $___________
Manufacturer:
Manufacturer #:
Supplier Notes:
130/2014 - Page 8 of 10
11
6
EA
HD-SDI output boards for existing Sony BRC-H700 PTZ cameras $___________
Manufacturer:
Manufacturer #: BRBK-HS1
Item Notes: NO SUBSTITUTIONS. Supplier Notes:
12
1
EA
Manufacturer:
Vaddio ProductionVIEW Precision Camera Controller w/rack mount ears.997-5700-000 unit and 998-5000-002 rack ears. $___________ Manufacturer #:
Item Notes: NO SUBSTITUTIONS. Supplier Notes:
13
1
EA
Manufacturer:
Ensemble Designs BrightEye Mitto computer VGA and HDMI to HD-SDI scan converter BEM-4.
$___________
Manufacturer #:
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
14
1
EA
Manufacturer:
Tightrope Media Systems Cablecast SX2HD video server with one SD/HD-SDI input and two SD/HD-SDI outputs, including 16 TB of disk storage, automation, and channel branding. $___________ Also includes six hours of remote training. Manufacturer #:
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
15
1
EA
Manufacturer:
Tightrope Media Systems Cablecast CG300 bulletin board system for PEG channels, including HD-SDI video outputs and two hours of remote training.
$___________
Manufacturer #:
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
130/2014 - Page 9 of 10
16
1
EA
Tightrope Media Systems Cablecast Live SD/HD-SDI to multi-bitrate H.264 Internet streaming device, including two hours of remote training.
Manufacturer:
$___________
Manufacturer #:
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
17
1
EA
Blackmagic Design Smart Videohub HD-SDI routing switcher. $___________
Manufacturer:
Manufacturer #:
Item Notes: SPECIFICATIONS MUST BE PROVIDED IF QUOTING AN ALTERNATE. Supplier Notes:
18
1
PKG
Training, Installation, Materials $___________
Manufacturer:
Manufacturer #:
Supplier Notes:
Package Line Items: You are not required to respond to all lines in the package # Qty UOM Description
Response
18.1
$___________
1
EA
Installation of equipment. Indicate package price for install as well as time required.
EA
Materials, cables and connectors as needed to complete installation. (Most equipment sh ould $___________ connect to existingcabling infrastructure, which is SDI compatible. Some new cable runs may be necessary to connect new panels and monitors in control room to equipment rack 40 feet away.)
Supplier Notes:
18.2
1
Supplier Notes:
130/2014 - Page 10 of 10
