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ATTACHMENT A
COUNTY OF LOS ANGELES SPECIFICATIONS For MARTIN LUTHER KING, Jr. OUTPATIENT CENTER Date: Solicitation #: RFB-IS-15200376
Requisition #: DRQN-HH-15002248
For: LABORATORY AUTOMATION SYSTEM BIDDER TO COMPLETE THE FOLLOWING INFORMATION
Company Name: Address: Contact Person: Tel. No.:
Fax No:
E-mail address: Notice: Bidder shall state in the right hand column wherein your product offered differs, indicating performance, specific size, and/or make and model of all components when not exactly as specified. When bidder is bidding items exactly as described in the left hand column, please state “AS SPECIFIED” on the right hand column. Failure to return and fill in this form will be considered sufficient reason for rejection of your offer. Literature alone is not sufficient for consideration of your offer. All equipment must meet California and County of Los Angeles safety requirements. The equipment shall be the latest model and shall not have been used as a demonstrator. Bidders shall submit detailed literature on the unit they propose to furnish.
Bid #RFB-IS-15200376
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ATTACHMENT A REQUIREMENTS
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“ALL medical equipment (including beds) must be Cerner compatible. It is the bidder’s responsibility to make certain that equipment offered is Cerner Certified and meets the requirements for Cerner compatibility. Failure to comply with Cerner Supported and Certified Medical Device result in rejection of the bid.
MANUFACTURER: __________________________ MODEL: ___________________________________
For a complete list of Cerner certified medical device partners and devices, please call 1-866-221-8877 or http://www.cerner.com/” TECHNICAL REQUIREMENTS GENERAL HIGHLIGHTS - An automated transport system comprised of conveyor tracks, control gates and software controller; used to transport specimen containers. -
Must have seamless connectivity/interface to all rd 3 party vendor instruments currently on the DHS Lab Instrumentation List and at minimum: o Two (2) Beckman Coulter DXCs o Two (2) Beckman DXHs o Two (2) Abbott Architect i1000 o Tosoh o Diagnostica Stago Compact o Diagnostica Stago STA-R o Beckman IRIS
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Must offer customizable options with flexible, easy to expand tracks that can deliver specimens of all shapes and sizes to adjoining and non-adjoining rooms, through/around walls, vertically and horizontally (e.g. microbiology urine containers, blood culture bottles, and other microbiology specimens). o Flexibility to re-connect or re-locate lab automation as needed when lab instrument contracts are changed or modified (interface with any change in instrumentation).
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The automated system must connect and have bi-directional interface with DHS’ Laboratory Information System (LIS).
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Automation platform must have: o Bi-directional functionality. o Direct specimen placement to instrument racks. o Direct transfer of instrument racks into and out of the analyzers.
Bid #RFB-IS-15200376
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ATTACHMENT A REQUIREMENTS
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When handling specimen containers, the automation system must integrate the following functions: o Sort to allow bulk delivery of specimens to the upfront sorter. o Receive and record all specimens transporting through the automated system. o Centrifuge, Aliquot, Decap, Recap o Refrigerate and store
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Must be able to distinguish and prioritized STAT samples.
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Must perform Radio Frequency Identification (RFID) tracking.
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Must utilize universal caps for de-capping and re-capping function.
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Must perform aliquot small and large samples into daughter tubes, as necessary for test sendouts and shared samples.
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The automated system must have stockyard storage capabilities for refrigerated and roomtemp specimens.
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The automated system should be able to retrieve samples for retesting and discard samples when the specimen is expired.
PRODUCT SPECIFICATIONS: LOADING STATION Must have Loading Station or equivalent: - Provides a means for laboratory personnel to easily load specimen containers directly onto the Transport System. The Loading Station is the point at which the arrival of specimens is acknowledged and announced to the LIS. Should there be a bar-code reading error or a specimen container without test orders, for example, these problems are flagged for resolution and the specimen container is routed to a reject lane. Must have General Specifications or equivalent: - Throughput: matches the rate of the track system - Specimen Container Diameters: 12mm to 16mm
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Specimen Container height: 75mm to 100mm Module size: varies
Must have Features or equivalent: - Reads all standard bar-code symbologies used by major analyzer manufactures - Rejects specimens not recognized as being on the LIS data list - Eliminates manual wanding of bar-codes - Verifies specimen route through the LIS Must have Benefits or equivalent: - Reduces manual handling time of specimens - Creates steady work flow process - Immediately processes specimens - Reduces turnaround time - Reduces errors Must have SPS Autoloader or equivalent: - This module provides a means for laboratory personnel to easily load specimen containers directly onto the Transport System. The SPS Autoloader Module is the point at which the arrival of specimens is acknowledged and announced to the LIS. Should there be a barcode reading error or a specimen container without test orders, for example, these problems are flagged for resolution and the specimen container is routed to a reject lane. Must have General Specifications or equivalent: - Throughput: 1200 specimen containers /hour - Tube Diameters: 12mm to 16mm - Tube height: 75mm to 100mm - Module size: 43" w x 47" d x 75" h Must have Features or equivalent: - Reads all standard bar-code symbologies used by major analyzer manufacturers - Rejects specimens not recognized as being on the LIS data list - Eliminates manual wanding of bar-codes - Verifies specimen route through the LIS Must have Benefits or equivalent: - Reduces manual handling time of specimens - Creates steady work flow process - Processes specimens immediately - Reduces turnaround time - Reduces errors Must have Benefits or equivalent: - Reduces manual handling time of specimens
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Creates steady work flow process Reduces turnaround time Reduces errors Increases employee safety
Must have SPS Centrifuge or equivalent: - This module loads specimen containers into one of the centrifuge sub-modules and balances them. The Centrifuge can maintain optimal refrigerated or ambient temperature controlled conditions. The centrifuge door is closed automatically and the centrifuging process begins according to the spin program previously set by the laboratory. Specimen containers are loaded through one of the three access drawers. After centrifugation, specimen containers are either loaded directly onto the transport system or retrieved through an access drawer. Must have General Specifications or equivalent: - Throughput: > 250 specimen containers / hour at a 10 min spin cycle based on a single specimen container size - Specimen Container Diameters: 13mm to 16mm - Specimen Container Height: 75mm to 100mm - Module size: 43" w x 47" d x 75" h Must have Features or equivalent: - Auto load and unload - Auto balance - Refrigeration Must have Benefits or equivalent: - Reduces manual handling time of specimens - Creates steady work flow process - Reduces turnaround time - Reduces errors ASC SOFTWARE Must have ASC Software or equivalent: - All modules in the automation system are under the control of the Automation System Controller (ASC), a computer and software control system. The customer's LIS sends specimen routing and/or test order information to the ASC and the ASC provides information to the LIS regarding specimen status and location on a near real time basis. o An alarm system for error detection and will upload to the LIS. o A mechanism to manually interrupt
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system under emergency conditions A monitoring system to assess sample integrity.
Must have General Specifications or equivalent: - Monitor: ≥ 15" touch screen - UPS - Operating System: Windows 7 - Communications: 2 Ethernet, 1 RS485/RS232, 1 RS485 concentrator Must have Features or equivalent: - Routes specimens using LIS test requests - Reports specimen status - Handles priority status requests - User friendly Must have Benefits or equivalent: - Creates steady work flow process - Reduces turnaround time - Reduces errors Must have Recapper or equivalent: - This module recaps specimen containers with press fit caps. It operates in the branch lane of the transport system and will recap specimen containers as requested by the Automation System Controller. The Recapper checks to confirm specimen container diameter, height and cap presence. Must have General Specifications or equivalent: - Throughput: 1440 specimen containers / hour - Specimen Container Diameters: 12mm - 16mm - Specimen Container height: 75mm to 100mm - Secondary cap capacity: > 1450 caps - Module size: 50.4" w x 24.4" d x 66.1" h Must have Features or equivalent: - Safe environment - Applies air tight caps - Secure - no spill operation Must have Benefits or equivalent: - Reduces manual handling time of specimens - Creates steady work flow process - Reduces turnaround time - Increases employee safety Must have Specimen Preparation System (SPS) or equivalent: - The Specimen Preparation System Module is a stand-alone robotic work cell designed to be
Bid #RFB-IS-15200376
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deployed into locations where fluid specimens are collected by phlebotomists and then shipped by courier to one or more laboratories for analysis. Currently, the phlebotomist will draw the sample, label the specimen containers with the accession information, spin down the sample, if required, and sort the sample into the appropriate container for the courier. This is a repetitive, time consuming task, keeping the lab tech from other duties. The Specimen Preparation System will automate the centrifugation and sorting of sample specimen containers into automation ready racks for transport to a regional laboratory, hospital or other location. These racks provide a means for laboratory personnel to easily load specimen containers directly onto the Transport System. Must have General Specifications or equivalent: - Throughput: 600 specimen containers /hour - Specimen Container Diameters: 12mm to 16mm - Specimen Container height: 75mm to 100mm - Module size: 43" w x 47" d x 75" h Must have Features or equivalent: - Reads all standard bar-code symbologies used by major analyzer manufacturers - Rejects specimens not recognized as being on the LIS data list - Eliminates manual wanding of bar-codes - Verifies specimen route through the LIS - Provides optional Hettich Centrifuge Must have Benefits or equivalent: - Reduces manual handling time of specimens - Creates steady work flow process - Processes specimens immediately - Reduces turnaround time - Reduces errors SPS SORTER Must have SPS Sorter or equivalent: - The sorter automatically loads and unloads a wide variety of specimen containers into analyzer racks and cassettes, centrifuge racks, carrying racks and storage racks, or combinations thereof. The SPS Sorter tabletop is delivered with one set of customized analyzer rack holders and/or carrying or storage racks. Additional racks are available.
Bid #RFB-IS-15200376
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ATTACHMENT A REQUIREMENTS
INDICATE EXCEPTION OR STATE “AS SPECIFIED” BELOW
Must have General Specifications or equivalent: - Throughput: 600 specimen containers / hour - Specimen Container Diameters: 13mm to 16mm - Specimen Container height: 75mm to 100mm - Table capacity: up to 675 specimen containers - Module size: 43" w x 47" d x 75" h Must have Features or equivalent: - Sorts as requested by LIS - Returns specimen containers to transport system or new analyzer cassette - Sorts to any rack - Orients bar-code - Sorts for multiple tests - Configurable table layout to meet customer needs - Removable carrying racks Must have Benefits or equivalent: - Reduces manual handling time of specimens - Creates steady work flow process - Reduces turnaround time - Reduces errors TRANSPORT SYSTEM Must have Transport System or equivalent: - The automated Transport System centers on a continuously circulating link-belt conveyor. It is designed as a continuous loop with rounded corners to facilitate smooth operation. This multiple lane conveyor allows a main lane to act as a highway for rapid specimen transport between gates and modules. The outer lane acts as a branch lane capable of accepting specimens diverted to it from the main lane and queuing them for a module. Must have General Specifications or equivalent: - Throughput: 3000 specimen containers/hour - Specimen container diameters: 12mm to 16mm - Specimen container height: 75mm to 100mm - Module size: custom w x custom l x 32.75" h (chain surface) Must have Features or equivalent: - Accommodates open specimen container transport - Prevents tipping of specimens using guided carriers - Uses a multiple lane track - Recirculates specimens
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Queues in front of modules Share specimen containers between analyzers
Must have Benefits or equivalent: - Reduces manual handling time of specimens - Creates steady work flow process - Reduces the need for aliquoting - Reduces turnaround time - Reduces errors Must have Decapper or equivalent: - The Decapper robotically removes specimen container caps in an upright, enclosed environment. The caps are safely discarded into a biohazard waste container. Before removing the cap, the Decapper checks for the presence of a cap and the height of the specimen container. Must have General Specifications or equivalent: - Throughput: 1200 specimen containers / hour - Specimen Container Diameters: 13mm to 16mm - Specimen Container height: 75mm to 100mm - Module size: 33.5" w x 66.1" l x 20.5" h Must have Features or equivalent: - Removes rubber stopper and hemoguard caps - Decaps based on specimen container type - Disposes of removed caps in bio-hazard container Must have Benefits or equivalent: - Reduces employee injury - Creates steady work flow process - Reduces turnaround time Must have Analyzer Interfaces or equivalent: - Specimens destined for processing on conventional analyzers can be transferred by robotics from the Transport System and placed directly into the analyzer or loaded into the analyzer's racks and then the racks can be placed into the analyzer automatically. Must have General Specifications or equivalent: - Throughput: varies - Specimen Container Diameters: 13mm to 16mm - Specimen Container height: 75mm to 100mm - Module size: dependent on what modules are interfaced
Bid #RFB-IS-15200376
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INDICATE EXCEPTION OR STATE “AS SPECIFIED” BELOW
Must have Features or equivalent: - Transfers specimen containers bidirectionally - Handles specimen containers and racks - Delivers to most work cells and some analyzers - Provides a configurable buffer area - Interfaces to non-automation friendly analyzers Must have Benefits or equivalent: - Reduces manual handling time of specimens - Creates steady work flow process - Reduces turnaround time - Increases employee safety VENDOR TO PROVIDE, AS A SEPARATE QUOTE, A 5-YEAR SERVICE AGREEMENT WITH PRICE PROTECTION LETTER, TO COMMENCE AFTER END OF MANUFACTURER’S STANDARD WARRANTY EQUIPMENT TO BE NEW EQUIPMENT TO MEET ONE OF THE FOLLOWING: - Underwriters Laboratories (UL) - ETL Testing Laboratories - L.A. City Testing Laboratories - Standard Canadian Testing
ELECTRICAL REQUIREMENTS - The automated system will operate within the space requirements and existing power source. - EQUIPMENT MUST MEET ELECTRONIC SEE ATTACHED Service Support Requirements - Technical phone support must be 24/7, 365 days a year. - Vendor/Supplier will respond to all service calls within one (1) hour via telephone of the initial call from the lab. - Provide service for the instrument during normal laboratory operational business hours (24 hours a day, seven days a week, including holidays). - On-site service must be available within 24 hours of notification. Service engineer must be on-site by the next LA County Laboratory business day.
VENDOR MUST PROVIDE THE FOLLOWING: - Provide 2 Service Manual
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Provide 2 User Manual Provide a Copy of your California Sellers Permit TRAINING REQUIREMENTS o Off-site training – Three (3) training spots. o On-site training – Training will be available on all three (3) shifts at each facility as arranged by individual facility manager/supervisor.
Miscellaneous - Upon FDA approval of technology advancement to the system’s hardware or software, facility has the option to upgrade. - If vendor is awarded a Novation contract for the consumables, the supplier will report sales and pay administrative fees for all LA County purchases under the agreement. Please note the following: - Invoice should match PO Line per line. - There will be a 45 day acceptance period in which the county could test the product. (Some equipment may require uncrating and installation by the vendor. The testing period will not start until this is accomplished. Testing period will not begin until all components necessary to run the equipment are delivered and all Local, State and Federal regulations are met.) -
ROOM SIZE FOR EQUIPMENT Room# AFH 3017 Room is 1,525.76 Sq Ft Width = 29.8 Ft Length = 51.2 Ft
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