Administrative Assistant

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Administrative Assistant Job Description Hiring June 2017

Overview The Administrative Assistant supports the vision and ministry of North Ridge Church by providing administrative support to the pastoral staff, by maintaining an office environment that is orderly and welcoming, by serving the congregation as a point of information and assistance, and by managing promotional communications that publicize and encourage involvement in the life of North Ridge Church. The Administrative Assistant is also the voice and face of North Ridge Church to those who call or visit the church office. The Administrative Assistant is amenable to the Senior Pastor, Elders and Governing Board of North Ridge Church. Performance will be evaluated annually. 24 hours per week, Typically Monday through Thursday, 9:00 am to 3:00 pm. Other arrangements may be suggested. We are open to the possibility of hiring more than one individual, dividing responsibilities and available hours. $14-$16 hourly compensation TBD based on qualifications & experience. 50 paid weeks available per year. Additional times off may be scheduled with Pastoral staff as needed.

Competencies Applicants will be asked to rate themselves in the following preferred competencies. However, we recognize that applicants will each have their unique variety of strengths and may be more comfortable with some aspects of the role than others. · · · · · · · · ·

Confidence with social media platforms and basic website content management Experience with common graphic design software, as well as basic use of Microsoft Word, Publisher and Excel Ability to produce attractive promotional materials and publications Willing to learn church member management software (Elvanto) Strong workplace organizational skills Strong verbal and written communication skills Conduct and attitude that protects and enhances the reputation and witness of NRC Readiness to cooperate and contribute as a team-member on the church staff Absolute confidentiality with personal information

updated May 2017

Responsibilities Promotional Design & Communication · · · · ·

Assist in the design & development of promo materials for ministries & events Post calendar items, announcements, & other updates on church web site Communicate ministries, events, and church life via social media Assist development of hospitality teams & follow up efforts with visitors Assist in communication of North Ridge Church to the community

Administrative · · · · · · · ·

Maintain the church calendar Schedule and coordinate use of the facility in consultation with the pastoral staff Handle requests for facility use and rental Order and maintain office supplies Handle venders and sales calls Distribute daily mail Refer or respond to incoming email General oversight and organization of church office

Reception and Ministry · · · · ·

Answer phone calls and direct appropriately Receive office visitors Handle requests for benevolent assistance and direct appropriately Talk and pray with people as needed Maintain confidentiality

Publications · · · ·

Prepare weekly worship bulletin Prepare weekly prayer update sheets Occasional mass email and postal mailings Annual Report to congregation

updated May 2017

Record Keeping · · · ·

Update and maintain records using church software: mailing lists, membership, salvation, baptismal, attendance, etc. Maintain Governing Board records Maintain both paper and paperless files of church legal and historical documents Annual reporting to C&MA district and national offices

Application Process 1. 2. 3. 4.

Review Job Description and assess personal qualifications Provide personal resume including references, and attached preliminary application If requested, interview with pastoral staff Provide feedback on specific arrangements related to office hours, expectations, and any other special considerations 5. Recommendation by pastoral staff for Governing Board approval

Preliminary Application PERSONAL DATA Name: _______________________________________________________________________ Address: ______________________________________________________________________ Email: ________________________________________________________________________ Phone: ____________________________ (home) ____________________________ (mobile) I understand and accept that North Ridge Church will conduct a personal background check as a condition of my application: Signature: __________________________________________ Age: _______ Birthdate: __________________ NC Drivers License: ___________________ Social Security Number: _____________________ Marital Status: _____________________ Former/Alternate Name(s) if any: ________________________________________________

updated May 2017

INTEREST & EXPERIENCE Please comment on the reasons for your interest in this role at North Ridge Church:

Please comment on your personal experience, interests, or strengths that you feel have helped prepare you to serve as Administrative Assistant:

Please comment on any reservations or concerns you have about serving in this capacity:

Please rate yourself on a scale of 1-5 on the preferred competencies identified for this role: (1=little confidence; 2=ability to learn; 3=capable; 4=confident; 5=confident & experienced) _____ Confidence with social media platforms and basic website content management _____ Experience with common graphic design software, as well as basic use of Microsoft Word, Publisher and Excel _____ Ability to produce attractive promotional materials and publications _____ Willing to learn church member management software (Elvanto) _____ Strong workplace organizational skills _____ Strong verbal and written communication skills _____ Conduct and attitude that protects and enhances the reputation and witness of NRC _____ Readiness to cooperate and contribute as a team-member on the church staff _____ Absolute confidentiality with personal information Applicants do not necessarily need to be members, but are expected to be fully supportive of the mission of North Ridge Church and in agreement with our Statement of Faith (see website). Please sign below to indicate the information you’ve provided is truthful and that you understand and accept these terms. Date: ___________________

Signature: ______________________________________ updated May 2017