AIKEN COUNTY PUBLIC SCHOOLS INVITATION TO BID TITLE: Microsoft Surface 3 and Pro 3
BID #B15-23
DUE BY: 2:00 P.M. July 13, 2015 RETURN BID TO: AIKEN COUNTY PUBLIC SCHOOLS PURCHASING DEPT. (ROOM 5) 843 EDGEFIELD AVE., NW AIKEN SC 29801
BUYER: PHONE: FAX: EMAIL:
Linda Cook (803) 641-2525 (803) 642-8948
[email protected]
DELIVER SUPPLIES/SERVICES FOB DESTINATION TO THE FOLLOWING ADDRESS UNLESS SPECIFIED DIFFERENTLY ELSEWHERE HEREIN:
Aiken County Public Schools Educational Technology 1000 Brookhaven Drive Aiken, S.C. 29803 DELIVERY: REQUESTED DELIVERY IS 30 DAYS AFTER RECEIPT OF PURCHASE ORDER BIDDERS BEST DELIVERY: ____________ DAYS ARO VENDOR DISC TERMS: ________% _________ DAYS ***MUST BE SIGNED TO BE VALID*** BY SIGNING THIS BID, I CERTIFY THAT WE WILL COMPLY WITH ALL REQUIREMENTS OF SECTION 44-107-10, ET SEQ., RELATING TO THE SC DRUG-FREE WORKPLACE ACT. BID MUST BE RETURNED IN A SEALED ENVELOPE DISPLAYING THE BID NUMBER AND OPENING DATE ***FAXED OR EMAILED BIDS WILL NOT BE ACCEPTED*** BID AWARD WILL BE POSTED AT THE DISTRICT PROCUREMENT OFFICE AUTHORIZED SIGNATURE:
PRINTED NAME:
COMPANY:
DISTRICT VENDOR # IF KNOWN:
MAILING ADDRESS:
CITY:
DATE:
STATE:
SOCIAL SECURITY OR FEDERAL TAX NO:
ZIP:
PHONE:
EMAIL:
FAX:
ACCEPTED BY DISTRICT AS FOLLOWS:
DISTRICT REPRESENTATIVE:
DATE/TIME:
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AIKEN COUNTY PUBLIC SCHOOLS INVITATION TO BID TITLE: Microsoft Surface 3 and Pro 3
BID #B15-23
DUE BY: 2:00 P.M. July 13, 2015 PROVISIONS AND CLAUSES BY REFERENCE THE FOLLOWING S.C. STANDARD SOLICITATION PROVISIONS AND GENERAL CONTRACT CLAUSES WHICH ARE APPLICABLE TO AIKEN COUNTY PUBLIC SCHOOLS, THE FULL TEXT OF WHICH IS POSTED IN THE PURCHASING DEPARTMENT OR AVAILABLE UPON REQUEST, ARE INCORPORATED HEREIN BY REFERENCE WITH THE SAME FORCE AND EFFECT AS IF SET FORTH IN FULL TEXT. STANDARD SOLICITATION PROVISIONS (APPLIES TO ALL BIDS) NOTIFICATION OF CONTRACT AWARD DISCUSSIONS/NEGOTIATIONS INSTRUCTIONS TO BIDDERS BID REJECTION/CANCELLATION UNIT PRICE GOVERNING BIDDERS QUALIFICATION SOLICITATION AMENDMENTS BIDDERS RESPONSIBILITY
AWARD CRITERIA REJECTION COMPETITION WAIVER ORDER OF PRECEDENCE CORRECTION OF ERRORS PURCHASING LIABILITY
GENERAL CONTRACT CLAUSES (APPLIES AS INDICATED BELOW) OPEN MARKET DEFAULT FORCE MAJURE SAVE HARMLESS PUBLICITY RELEASES QUALITY OF PRODUCT TERMINATION RESTRICTIONS/LIMITATIONS
S.C. LAW CLAUSE ASSIGNMENT CONTRACT AMENDMENTS PROTECTION OF HUMAN HEALTH NON-APPROPRIATIONS ITEM SUBSTITUTION PURCHASES FROM OTHER SOURCES AFFIRMATIVE ACTION
DISCUSSION WITH BIDDERS: DISCUSSION MAY BE CONDUCTED WITH APPARENT RESPONSIVE BIDDERS FOR THE PURPOSE OF CLARIFICATION TO ASSURE FULL UNDERSTANDING OF THE REQUIREMENT OF THE INVITATION FOR BIDS. BID ACCEPTANCE PERIOD: IN COMPLIANCE WITH THE INVITATION AND SUBJECT TO ALL CONDITIONS THEREOF, THE SIGNED OFFERS AND AGREES, IF THIS BID IS ACCEPTED WITHIN ________ DAYS FROM THE DATE OF OPENING, TO FURNISH ANY OR ALL ITEMS/SERVICES QUOTED AT THE PRICES SET FORTH. ACCEPTANCE PERIOD WILL BE THIRTY (30) DAYS UNLESS SPECIFIED OTHERWISE ABOVE. RIGHT TO PROTEST: ANY VENDOR DESIRING TO EXERCISE RIGHTS UNDER SECTION XIII-A-1 (RIGHT TO PROTEST) OF AIKEN COUNTY PUBLIC SCHOOLS PROCUREMENT CODE SHOULD DIRECT ALL CORRESPONDENCE TO: AIKEN COUNTY PUBLIC SCHOOLS, PURCHASING DEPT., 843 EDGEFIELD AVENUE NW, AIKEN, S.C. 29801. STAFF LEASING SERVICES: “THE CONTRACTOR SHALL NOT ENGAGE THE SERVICES OF ANY STAFF LEASING COMPANY TO PERFORM ANY SERVICES REQUIRED UNDER THE TERMS AND CONDITIONS OF THIS CONTRACT WITHOUT THE EXPRESSED WRITTEN CONSENT OF THE DISTRICT. UNAUTHORIZED USE OF A STAFF LEASING SERVICES COMPANY BY THE CONTRACTOR TO FULFILL THE TERMS AND CONDITIONS OF THIS CONTRACT SHALL RESULT IN TERMINATION OF THE CONTRACT FOR CAUSE.
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AIKEN COUNTY PUBLIC SCHOOLS INVITATION TO BID TITLE: Microsoft Surface 3 and Pro 3
BID #B15-23
DUE BY: 2:00 P.M. July 13, 2015 SCOPE OF SERVICE THE PURPOSE OF THIS BID INVITATION IS TO PROVIDE A SOURCE OR SOURCES FOR SERVICES AS LISTED HEREIN FOR SCHOOL (S)/DEPT. (S)/AGENCY (S) SHOWN ON PAGE 1 OF BID.
TYPE OF CONTRACT A DISTRICT CONTRACT OR CONTRACTS WILL BE AWARDED BY THE PURCHASING DEPARTMENT FOR THE PERIOD INDICATED AND IN ACCORDANCE WITH THE PROVISIONS AND CONDITIONS OF THIS SOLICITATION. VOLUME QUANTITIES SHOWN HEREIN ARE ESTIMATED REQUIREMENTS FOR THE CONTRACT PERIOD AND AIKEN COUNTY PUBLIC SCHOOLS DOES NOT OBLIGATE ITSELF TO SERVICE THE FULL QUANTITIES INDICATED BUT THE PRICE OFFERED MUST BE ALLOWED SHOULD THE QUANTITIES BE LESS. THE DISTRICT’S REQUIREMENT MAY EXCEED THE QUANTITIES SHOWN AND ALL ORDERS RECEIVED BY THE CONTRACTOR DURING THE TERM OF THE CONTRACT SHALL BE FILLED IN ACCORDANCE WITH THE TERMS AND CONDITIONS HEREINAFTER SET FORTH, EXCEPT THAT THE CONTRACTOR SHALL NOT BE REQUIRED TO SERVICE ANY AMOUNT IN EXCESS OF THE NORMAL USE REQUIREMENTS OF THE ORDERING SCHOOL/DEPARTMENT FOR A PERIOD BEGINNING WITH THE DATE OF THE PURCHASE ORDER AND SIXTY (60) DAYS AFTER EXPIRATION OF THE CONTRACT.
PATENT LIABILITY THE CONTRACTOR, AT HIS OWN EXPENSE, WILL DEFEND ANY SUIT WHICH MAY BE BROUGHT AGAINST THE DISTRICT TO THE EXTENT THAT IT IS BASED ON A CLAIM THAT THE GOODS FURNISHED THROUGH A CONTRACT INFRINGES A UNITED STATES PATENT, AND IN ANY SUCH SUIT WILL PAY THOSE COSTS AND DAMAGES WHICH ARE ATTRIBUTABLE TO SUCH CLAIM AND FINALLY AWARDED AGAINST THE DISTRICT. THE PURCHASING DEPARTMENT SHALL GIVE THE CONTRACTOR PROMPT WRITTEN NOTICE OF SUCH CLAIM AND FULL RIGHT AND OPPORTUNITY TO CONDUCT THE DEFENSE THEREOF, TOGETHER WITH FULL INFORMATION AND REASONABLE COOPERATION. NO COST OR EXPENSE SHALL BE INCURRED FOR THE AMOUNT OF THE CONTRACTOR WITHOUT ITS WRITTEN CONSENT. IF PRINCIPLES OF GOVERNMENT OR PUBLIC LAW ARE INVOLVED, THE DISTRICT MAY PARTICIPATE IN THE DEFENSE OF ANY ACTION. IF, IN THE CONTRACTOR’S OPINION, THE GOODS FURNISHED HEREUNDER ARE LIKELY TO, OR DO BECOME THE SUBJECT OF A CLAIM OF INFRINGEMENT OF A UNITED STATES PATENT, THEN WITHOUT DIMINISHING THE CONTRACTOR’S OBLIGATION TO SATISFY A FINAL AWARD, THE CONTRACTOR MAY AT HIS OPTION AND EXPENSE (A) OBTAIN THE RIGHT FOR THE USING SCHOOL/DEPT. TO CONTINUE TO USE SUCH GOODS OR (B) SUBSTITUTE FOR THE ALLEGED INFRINGING GOODS OTHER EQUALLY SUITABLE GOODS THAT ARE SATISFACTORY TO THE USING SCHOOL/DEPT. OR (C) TAKE BACK SUCH GOODS, PROVIDED HOWEVER, THAT THE CONTRACTOR WILL NOT EXERCISE OPTION (C) UNTIL THE CONTRACTOR AND PURCHASING DEPARTMENT HAVE EVALUATED OPTIONS (A) AND (B).
INDEMNIFICATION
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AIKEN COUNTY PUBLIC SCHOOLS INVITATION TO BID TITLE: Microsoft Surface 3 and Pro 3
BID #B15-23
DUE BY: 2:00 P.M. July 13, 2015 AIKEN COUNTY PUBLIC SCHOOLS, IT’S OFFICERS, AGENTS, AND EMPLOYEES SHALL BE HELD HARMLESS FOR LIABILITY FROM ANY CLAIMS, DAMAGES AND ACTIONS OF ANY NATURE ARISING FROM THE USE OF ANY MATERIALS FURNISHED BY THE CONTRACTOR, PROVIDED THAT SUCH LIABILITY IS NOT ATTRIBUTABLE TO NEGLIGENCE ON THE PART OF THE USING SCHOOL/DEPT. OR FAILURE OF THE USING SCHOOL/DEPT. TO USE THE MATERIALS IN THE MANNER OUTLINED BY THE CONTRACTOR IN DESCRIPTIVE LITERATURE OR SPECIFICATIONS SUBMITTED WITH THE CONTRACTOR’S BID. SERVICE ALL BIDDERS ARE REQUIRED TO HAVE AN ADEQUATE SERVICE ORGANIZATION WITH LOCAL SERVICE REPRESENTATIVE FOR THE GEOGRAPHICAL AREA FOR WHICH THE BID IS APPLICABLE. THE SERVICE REPRESENTATIVE SHOULD BE EMPLOYED BY THE BIDDER OR DESIGNATED BY HIM AS HIS AUTHORIZED REPRESENTATIVE ON A FULL TIME BASIS AND NOT AS A SUBCONTRACTOR. PRICE ADJUSTMENT ANY REQUEST FOR PRICE INCREASE MUST BE SUBMITTED TO THE PURCHASING DEPARTMENT AT LEAST NINETY (90) DAYS PRIOR TO ANY EXTENSION (PRICE INCREASE WILL ONLY BECOME EFFECTIVE IF AGREED TO IN WRITING BY THE PURCHASING DEPARTMENT). THE MAXIMUM INCREASE WILL NOT EXCEED THE UNADJUSTED PERCENT CHANGE FROM THE PREVIOUS YEAR SHOWN IN PRODUCERS PRICE INDEX (PPI), TABLE 6 FOR ALL COMMODITIES OR IN THE CONSUMERS PRICE INDEX (CPI) FOR ALL URBAN CONSUMERS (CPI-U) UNDER “ALL ITEMS” OR THE CURRENT MARKET CONDITIONS AS DETERMINED BY THE CONTRACT ADMINISTRATOR. THE DISTRICT MUST RECEIVE THE BENEFIT OF PRICE DECREASE. THE CONTRACTOR MUST NOTIFY THE DISTRICT IN WRITING OF ANY PRICE DECREASES WITHIN TEN (10) DAYS OF THE EFFECTIVE DATE.
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AIKEN COUNTY PUBLIC SCHOOLS INVITATION TO BID TITLE: Microsoft Surface 3 and Pro 3
BID #B15-23
DUE BY: 2:00 P.M. July 13, 2015 GENERAL SPECIFICATIONS CONTRACT PERIOD INITIAL CONTRACT PERIOD: ____one year from Award Date______________________. THE CONTRACT MAY BE EXTENDED AT THE PRICES, TERMS AND CONDITIONS AS APPROVED BY BOTH PARTIES, FOR ONE YEAR INTERVALS FOR UP TO FOUR (4) YEARS PROVIDED THAT NOTICE TO RENEW IS GIVEN BEFORE EXPIRATION OF THE ORIGINAL CONTRACT PERIOD, IS MUTUALLY AGREEABLE. A REQUEST FOR A PRICE ADJUSTMENT WILL BE EVALUATED AT THE TIME OF RENEWAL. TERMINATION REQUEST FOR TERMINATION OF THIS CONTRACT BY THE CONTRACTOR MUST BE RECEIVED IN WRITING BY THE PURCHASING DEPARTMENT AT LEAST NINETY (90) DAYS PRIOR TO THE REQUESTED CONTRACT TERMINATION DATE.
ACCEPTABLE BRANDS ALL MATERIAL AND PRODUCTS OFFERED MUST BE GUARANTEED TO MEET THE REQUIREMENTS OF THE SPECIFICATIONS INDICATED, GIVEN OR REFERRED TO. GIVE BRAND NAME BIDDING IF ANY DIFFERENCES FROM SPECIFICATIONS AS LISTED. THE ITEMS CALLED FOR IN THIS BID MAY HAVE BEEN IDENTIFIED BY A “BRAND NAME OR EQUAL” DESCRIPTION. SUCH IDENTIFICATION IS INTENDED TO BE DESCRIPTIVE, BUT NOT RESTRICTIVE, AND TO INDICATE THE QUALITY AND CHARACTERISTICS OF THE PRODUCTS THAT WILL BE SATISFACTORY. BIDS OFFERING “SIMILAR” PRODUCTS OF THE BRAND NAME MANUFACTURER OTHER THAN THE ONE DESCRIBED, WILL BE CONSIDERED FOR AWARD IF SUCH PRODUCTS ARE CLEARLY IDENTIFIED IN THE BID RESPONSE AND ARE DETERMINED TO BE AN ACCEPTABLE ALTERNATE.
MSDS SHEETS WHERE APPROPRIATE THE SUCCESSFUL VENDOR MUST FURNISH WITH EACH ORDER THE MATERIAL SAFETY DATA SHEET (OSHA-20) FOR ANY MATERIAL AS REQUIRED BY OSHA STANDARDS.
Questions: On Specifications:
On Procurement:
Andrew Cox, Educational Technology Phone: (803) 641-2444 Fax: (803) 641-2441 Email:
[email protected]
Buyer
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AIKEN COUNTY PUBLIC SCHOOLS INVITATION TO BID TITLE: Microsoft Surface 3 and Pro 3
BID #B15-23
DUE BY: 2:00 P.M. July 13, 2015 SPECIFICATIONS The District is requesting pricing on Microsoft Surface Pro 3 and Microsoft Surface 3 Tablets with option of Dock and Keyboard. Pricing should include shipping. Orders will be placed as needed. The annual estimated order quantity is 1000 for each, but no guarantee on purchase quantity. Description
Unit Cost
Microsoft Surface Pro 3 Bundle a. i5 processor b. 128GB hard disk c. 4GB of RAM d. Surface Pen e. 3-year accidentaldamage warranty Microsoft Surface Pro 3 dock
Microsoft Surface Pro 3 keyboard
Microsoft Surface 3 Bundle a. 128GB hard disk b. 4GB of RAM c. Surface Pen d. 3-year accidentaldamage warranty Microsoft Surface 3 dock
Microsoft Surface 3 keyboard
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