English Coaching Management Committee Terms ... - British Canoeing

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English Coaching Management Committee Terms of Reference This document sets out the terms of reference for the British Canoeing English Coaching Management Committee (ECMC). The management and delivery of British Canoeing coaching policy and products in the UK is devolved to the National Councils of Canoe Association of Northern Ireland, Canoe Wales, Scottish Canoe Association and the English Council (EC); ECMC is responsible to the EC. Purpose The purpose of the ECMC shall be to provide an effective and unified Coaching Service in England; it has the dual function of delivering coaching in England and helping to develop UK coaching policy. Aims    

Support British Canoeing in the achievement of coaching key performance indicators through development, planning and delivery in England. Form part of the English Coaching Network with a two-way communication mechanism between the English Coaching Department and the wider membership including an Annual Consultative Meeting (ACM). Put in place strategies and action plans to deliver British Canoeing coaching policy across England. Monitor the English regional coaching workforce, identifying where gaps exist that effect paddler pathways and targeting coach education opportunities appropriately.

Membership ECMC shall comprise 12 voting representatives as follows to ensure integrated representation across disciplines and competition: 1. 2. 3. 4.

Chair Vice Chair Six Regional Coaching Representatives (RCRs) Four Competition Coaching Representatives (CCRs)

The Chair of English Council is eligible to attend at their discretion. The British Canoeing nominated Administrator and Lead Officer will attend. All other RCRs and CCRs are invite to attend. Others may be invited to support ECMC as required. The ECMC Chair and Vice Chair are elected for a term of two years and shall be eligible for re-election. Election dates for the Chair and Vice Chair will fall in alternate years where possible. Elections should take place at the first meeting of the year.

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The four CCRs are nominated by the Chairs of the competition discipline committees. Each of the Northern, Central and Southern Coaching Teams shall nominate two RCRs to vote at ECMC meetings. The Coaching Teams comprise RCRs as follows:   

Northern Coaching Team – Cumbria, North East, North West, Yorkshire Central Coaching Team – East, East Midlands, West Midlands Southern Coaching Team – Devon & Cornwall, London, South East, Southern, Wessex.

In the event of a vacancy or voting members being unable to attend a meeting, the following procedures will apply: a) If the Chair is unable to attend a meeting of the committee, the Vice Chair or one of the other members of the committee attending will act as Chair for the meeting. b) Each of the regional and competition representatives may appoint a deputy to attend the meeting. ECMC shall fill any vacancies in its number by appointing another eligible person to act for an appropriate period. ECMC shall nominate a representative for English Council. Voting Each voting member of ECMC must be a full individual member of British Canoeing (and must not be excluded under the provisions of British Canoeing’s Articles of Association or disciplinary processes) and has one vote. Decisions are by a simple majority of votes. The quorum shall be half of the voting membership plus one or in the case of the meeting being attended by an odd number of voting members of one half plus a half. No proxy or postal votes are permitted. Meetings ECMC shall meet at least twice a year. Meetings may be conducted face to face or via an online conference facility. The following shall be standing agenda items for ECMC meetings:      

Declarations of interest Report from the Chair Report from the English Coaching Manager Report from each RCR Report from each CCR Safeguarding

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ECMC may hold an ACM to receive reports from the English Coaching Manager and ECMC Chair and to make any recommendations to ECMC. Invitees to an ACM shall include the ECMC Chair and Vice Chair, the Chair of EC, all RCRs, CCRs and Area Coaching Representatives (ACRs) together with such representatives of other British Canoeing committees and other organisations (eg uniform and outdoor industry groups) as ECMC considers appropriate. Unless specified otherwise above all meetings will be managed in accordance with British Canoeing Committee Regulations Funding The costs of ECMC will be met by the British Canoeing Board and ECMC will operate its financial affairs within the budget set for it by the Board. Conflicts of Interests Any issues of conflicts of interest will be dealt with by the British Canoeing policy on this matter.

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