Girls on the Run of Gaston County Spring 5k 2015
Table of Contents 1-2…Jobs-Alphabetical and by Report Times 3…Parking
Volunteer Job Descriptions
4…Volunteer Check In
5…Event Set-Up & Greeters 6…Merchandise
Questions:
[email protected] 704-853-5238 704-747-2331 cell
7…Race Day Registration 8…Pre-Race and Race Day Packet Pick-Up 9…Coaches Corner 10…Volunteer Check-In 11-12…Finish Line-T-shirts, Refreshments, Medals & Crowd Control 13-One in a Million Station & Photo Stop 14…Happy Hair 15-16…Water Table 1 & 2 17-18…Race Course Monitors 19-20…Running Buddies/Sparkle Runners
0 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Job Categories-Alphabetical with minimum age requirement
Clean-Up Crew (9:00) --Ages 14+ Coaches' Corner/Bib Pick-up (6:00AM--Ages 18+ Crowd Control at Start/Finish Line (7:30AM)--Ages 18+ Event Set-Up (6:00AM)--Ages 18+ Finish Line Medals (7:30AM)--Ages 16+ Finish Line Refreshments (7:00AM)--Ages 16+ Forestview Chorus Members--Ages 14+ Greeters (6:30AM)--Ages 16+ Happy Hair Station (6:30AM)--Ages 14+ Merchandise (6:00AM)--Ages 18+ One in a Million Station (6:30AM)--Ages 14+ Opening Ceremonies (7:30)--Ages 14+ Packet Pick-Up (Th/Fri @ Walk & Run)--Ages 18+ Parking (6:00AM)--Ages 16+ Photo Stop (6:30AM)--Ages 14+ Race Course Monitor (7:00AM)--Ages 18+ Race Day Packet Pick-Up (6:30AM)--Ages 18+ Race Day Registration (6:30AM)--Ages 18+ Running Buddies (6:30AM)--Ages 18+ Volunteer Check in (6:00AM)—Ages 18+ Sparkle Runners (6:30AM)--Ages 18+ T-shirts for GOTR Participants (7:00AM)--Ages 14+ Water Table #1 (Fairfield Dr) (7:00AM)--Ages 8+ Water Table #2 (S. Belvedere & Edgemont) (7:00AM)--Ages 8+
1 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Job Categories-By Report Times with description
Event Set -Up (6:00AM) Coaches' Corner/Bib Pick-up (6:00AM) Volunteer Check-In (6:00AM) Merchandise (6:00AM)-Help sell cool GOTR gear Parking (6:00AM)-Assist with parking at nearby churches Greeters (6:30AM) Happy Hair Station (6:30AM)-spray colored hair spray in girls’ hair One in a Million Station (6:30AM)-Fun activities to celebrate GOTR serving its MILLIONTH girl Photo Stop (6:30AM)-Set up backdrop and encourage participants to take photos; take photos for families Race Day Packet Pick-Up (6:30AM)-For online/paper registrants prior to race day Race Day Registration (6:30AM)-For runners who have not registered previously Running Buddies (6:30AM)-Run with a girl. Must be 18+ Sparkle Runners (6:30AM) –Encourage runners on the course while runningTutus requested; capes and wands provided! Race Course Monitor (7:00AM) Finish Line Refreshments (7:00AM)-Give out water and bananas to finishers T-shirts for GOTR Participants (7:00AM)-Give out T-shirts to girls and coaches AFTER THE RACE Water Table #1 (Fairfield Dr) (7:00AM)-Set up and distribute cups of water to runners. Great for groups! Water Table #2 (S. Belvedere & Edgemont) (7:00AM) Opening Ceremonies (7:30)-ROTC members/Colorguard Forestview Chorus Members (7:15AM)-Sing the National Anthem. Selected by Chorus teacher Crowd Control at Start/Finish Line (7:30AM)-Help keep finish line clear--Must be assertive! Finish Line Medals (7:30AM) Clean-Up Crew (9:00) 2
Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Parking ◊ Arrive at 6:00am; Check-in at Volunteer Check-in Tent ◊ Gather together with 5k parking volunteers for instruction ◊ Pick up parking signs, flags, and vest and maps ◊ Walk or drive to designated parking lot ◊ Ensure families park in designated event parking lots/follow event signage ◊ Make sure you can direct families toward start line and Race Village ◊ Volunteer times: 6:00-8:00am ◊ Thank you for volunteering at the GOTR 5k!
3 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Volunteer Check-in ◊ Arrive at 6:00am; Report to Volunteer Check-in Tent ◊ Setup Volunteer Check-in Tent, T-shirts, lanyards, sign-in sheets ◊ Check-in all volunteers promptly upon their arrival ◊ Pass out Volunteer t-shirt (desired size) on a first-come-first-serve basis. Please do NOT allow volunteers to change their size from what is on paper until all shirts have been distributed. ◊ Give each volunteer a lanyard and make them aware of the emergency contact info on back ◊ Give Race Course Monitors a vest, course map and map to their location if needed. ◊ Give out Race course/Race Village maps if needed ◊ Thank you for volunteering at the GOTR 5k!
4 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Event Set Up ◊ Arrive at 6:00am ◊ Unload trailer-Use labels on boxes and map to put items in correct locations ◊ Familiarize yourself with the layout of GOTR village ◊ Set-up tables according to map ◊ Unload bananas and water (and begin organizing if time) ◊ Assist in putting out signs ◊ Volunteer times: 6:00-8:00am ◊ Thank you for volunteering at the GOTR 5k!
Greeters ◊ Arrive at 6:00am ◊ Point participants in the right direction. If they have not registered yet; send them to Race Day Registration. If they have previously registered, send them to Packet Pick Up Familiarize yourself with the GOTR Village map Refer any questions you can’t answer to the Information Tent Be on the lookout for people who look “lost” and ask if they need help! Be cheerful and welcoming! ◊ Volunteer times: 6:00-8:00am ◊ Thank you for volunteering at the GOTR 5k!
5 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Merchandise ◊ Arrive at 6:00am ◊ Help set up merchandise ◊ Pair iPads with hotspot ◊ Assist customers with sizing ◊ Check out customers ◊ Replenish sizes/merchandise as needed ◊ Assist with packing up remaining merchandise ◊ Volunteer times: 6:00-until (merchandise will be the last tent to close down) ◊ Thank you for volunteering at the GOTR 5k! Any items not available/sold out can be purchased online. Encourage customers to enter GOTR Gaston County Council Code: NC-5-170 at checkout
6 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Race Day Registration ◊ Arrive at 6:30am; Check-in at Volunteer Check-in Tent ◊ Registration Captain will go through training and overview with all volunteers when they arrive ◊ If participant has previously registered, refer them to Race Day Packet Pick-Up ◊ At 7:30, participant can still participate in the race, but their time will not be recorded ◊ Volunteer times: 6:30-8:00am
7 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Pre-Race Packet Pick-up (Thursday & Friday) Walk & Run Belmont-200 N. Main St Belmont NC 28012 ◊ Arrive 10 min. prior to scheduled shift ◊ Volunteers will be there to assist you in the process of registering participants ◊ Thank you for volunteering! ◊ Volunteer times: 2-hr shift
Race Day Packet Pick-up-Lineberger Park (Saturday) ◊ Arrive at 6:30am; Check-in at Volunteer Check-in Tent ◊ Captain will go through training and overview with all volunteers when they arrive ◊ Answer questions from participants and volunteers and helping maintain a steady flow of registration ◊ If participant has not registered before today, refer them to Race Day Registration ◊ Volunteer times: 6:30-8:00am ◊ Thank you for volunteering at the GOTR 5k!
8 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Coaches Corner ◊ Arrive at 6:00am ◊ Set-up the boxes of bibs for each site ◊ Give out bibs/pins to coaches ◊ Instruct coaches to return unused bibs and pins to you ◊ Remind coaches to tell girls that they will need to show their bib and medal to receive their T-shirt!!! ◊ Answer questions ◊ Answer questions or locate staff to answer Assist with switching Coach/Volunteer Check-In tables to T-shirt tables for participants to get their shirt following the race as soon as all coaches check in. ◊ Volunteer times: 6:00-8:00am ◊ Thank you for volunteering at the GOTR 5k!
9 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Volunteer Check-In/Information ◊ Set-up the Volunteer Check-In/Information table with the supplies distributed to your designated area ◊ Familiarize yourself with the layout of Race Village to assist families with directions and/or questions. ◊ Assist with switching Coach/Volunteer Check-In tables to T-shirt tables for participants to get their shirt following the race as soon as all volunteers check in. ◊ Please stay to continue to answer questions and assist if you are available. ◊ Volunteer times: 7:00-9:00am ◊ Thank you for volunteering at the GOTR 5k!
10 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Finish Line T-Shirts for Participants ◊ As soon as all volunteers and coaches are checked in, we can begin turning the tables into tables for participants to pick up their T-shirts. ◊ Hang signs that indicate sizes on the tents above or on the tables. ◊ Lay out a stack of T-shirts for each size; leave extras under the table directly below. ◊ One volunteer should encourage runners to look at their size on their bib and line up accordingly ◊ Other volunteers hand out shirt and mark or punch the bib to indicate that a shirt has been picked up. ◊ Only give out shirts to runners with a medal-which should be only girls in the program. Other runners should have received a shirt when they picked up their bib. Refer any questions or problems to Anne, Kathleen, or Patty. ◊ Volunteer Times: 7:00-10:00am ◊ Thank you for volunteering at the GOTR 5k! Finish Line Refreshments ◊ Arrive at 700am; Check-in at Volunteer Check-in Tent; ◊ Once table is set up, one person can stay at table, others please assist with Information Tent until 8:00 ◊ If table is not set up, place bananas and water on table. ◊ Don’t let people have banana or water until after the race. ◊ Clean up area-be sure to recycle water bottles as much as possible ◊ Volunteer times: 7:30-9:30am ◊ Thank you for volunteering at the GOTR 5k!
11 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Finish Line-(continued) Finish Line Medals ◊ Arrive at 730am; Check-in at Volunteer Check-in Tent; ◊ Organize medals so they will be easy to distribute. ◊ Put arm through ribbon and pull off one at a time ◊ Only GIRLS in green shirts should receive a medal. Kindly explain that we don’t have enough for everyone; only girls who participate. Don’t argue if someone insists-it’s not worth upsetting yourself! ◊ Volunteer times: 7:30-9:30am ◊ Thank you for volunteering at the GOTR 5k! Start/Finish Line Crowd Control ◊ Arrive at 7:30am; Check-in at Volunteer Check-in Tent ◊ Head over to start/finish line at 7:45am ◊ At the start of the race, volunteers will make sure the participants line up behind the start line. They will also keep starting line free of spectators and families, keeping the path clear for the runners. ◊ At the finish, volunteers will keep traffic flowing inside the finish “chute”, making sure groups aren’t standing around inside the chute. This area fills up very quickly and needs to stay as clear as possible. Volunteers are also responsible for not allowing parents/families to enter the finish chute and to wait for their child to exit first. ◊ Volunteer times: 7:45am-9:30am ◊ Thank you for volunteering at the GOTR 5k! 12 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
One In a Million Station ◊ Arrive at 6:30am; Check-in at Volunteer Check-in Tent ◊ Set-up the table(s) with the supplies distributed to your designated area--tattoos, coloring sheets, markers, and Raffle slips ◊ Assist girls with applying waterless tattoos, filling out slips, etc. ◊ Clean up your designated area, disposing of trash and table cloths. Any unused materials and reusable materials returned to the supply bin and brought to the GOTR Information Tent ◊ Volunteer times: 6:30-9:00am ◊ Thank you for volunteering at the GOTR 5k!
Photo Stop ◊ Arrive at 6:30am; Check-in at Volunteer Check-in Tent ◊ Set-up the photo stop according to directions included ◊ Encourage girls, coaches, families, etc. to have their photo made in front of the backdrop. This can be before AND especially after the race! ◊ Give out paper to let people know how to send photos to GOTR Gaston ◊ Clean up your designated area and take down photo stop ◊ Volunteer times: 6:30-10:00am ◊ Thank you for volunteering at the GOTR 5k!
13 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Happy Hair Station ◊ Arrive at 6:30am; Check-in at Volunteer Check-in Tent ◊ Set-up the Happy Hair tent with the supplies distributed to your designated area. Set up includes: ◊ Set up the table with plastic table cloths ◊ Set up the Happy Hair Banner to display your designated area ◊ Provide Happy Hair Volunteers with Spray Hair Color and hide extra materials to ration throughout the morning ◊ Ensure that you limit the amount of hair spray that is accessible to the girls-make it last! ◊ Create a happy environment where the girls are excited to visit. This area can become congested quickly ◊ Create a few happy hair stations where participants and family members may have their hair sprayed. Do not allow the girls to spray each other. Only volunteers should be spraying participant’s hair ◊ Remaining volunteers should be restocking and assisting with hair spraying as necessary ◊ Once the 5k begins, please continue to help at happy hair until the last person is done ◊ Clean up your designated area, tossing empty hair spray cans, taking down the happy hair sign and packing up any area materials ◊ Return all extra materials to the information tent for safe keeping ◊ Volunteer times: 6:30-8:00am ◊ Thank you for volunteering at the GOTR 5k!
14 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare Water Table 1: Corner of Fairfield Dr & Dartmouth Dr *SEE COURSE MAP/KEY ◊ Come to Volunteer Check-In at 6:30 and report to station by 7:15 (allow for time to walk) ◊ Volunteers begin station setup ◊ GOTR will have cups, water, trash bags and tables on the course ready for setup ◊ Cover the entire table with cups ◊ Position cups close together so that there are no big gaps between cups ◊ Fill cups about halfway ◊ Put particle board on top of first layer of cups ◊ Make another layer of cups on top (see image below) ◊ Designate 2 people to be filling cups as the runners pass by to ensure you do not run out ◊ The rest of the volunteers can be handing out water to runners ◊ After all runners have passed, please pick up all trash and place in trash bags provided. ◊ Please throw out all remaining cups and tidy up water stop materials to be picked up by staff ◊ A police officer will be following the last runner, to let you know when you can leave. ◊ Volunteer times: 7:30-9:00AM ◊ Thank you for volunteering at the GOTR 5k!
Water Table #2
Water Table #1
15 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Water Table 2: Corner of S. Belvedere & Edgemont Dr *SEE COURSE MAP/KEY
◊ Come to Volunteer Check-In at 6:30 and report to station by 7:15 (allow for time to walk) ◊ Volunteers begin station setup ◊ GOTR will have cups, water, trash bags and tables on the course ready for setup ◊ Cover the entire table with cups ◊ Position cups close together so that there are no big gaps between cups ◊ Fill cups about halfway ◊ Put particle board on top of first layer of cups ◊ Make another layer of cups on top (see image below) ◊ Designate 2 people to be filling cups as the runners pass by to ensure you do not run out ◊ The rest of the volunteers can be handing out water to runners ◊ After all runners have passed, please pick up all trash and place in trash bags provided. ◊ Please throw out all remaining cups and tidy up water stop materials to be picked up by staff ◊ A police officer will be following the last runner, to let you know when you can leave. ◊ Volunteer times: 7:30-9:00AM ◊ Thank you for volunteering at the GOTR 5k!
Water Table #2
Water Table #1
16 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Course Monitor *SEE COURSE MAP/KEY (page 18) ◊ Arrive at 7:00am; Check-in at Volunteer Check-in Tent ◊ Volunteers will need to be at their positions by 7:30am. ◊ Make sure you are aware of which direction runners will be coming from and which direction to turn. This course can be especially challenging because runners will come back the same way they ran; so they will be passing each other sometimes. Encourage runners to stay to the right. ◊ Cheer for and direct runners as they pass you! ◊ Volunteer times: 7:00-9:30am ◊ Thank you for volunteering at the GOTR 5k!
17 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare Course Monitor Course Intersections/Crossroads ◊ Intersection 1: Corner of – S. Chestnut St. & E Sixth Ave. ◊ Intersection 2: Corner of E. Maple Ave. & Elizabeth St ◊ Intersection 3: Corner of – S. Chestnut & E. Maple Ave. ◊ Intersection 4: Corner of – E. Maple Ave & Fairfield Dr. ◊ Intersection 5: Corner of – opposite corner of E. Maple Ave & Fairfield Dr. ◊ Intersection 6: Corner of – Fairfield Dr. and Darmouth Dr. ◊ Intersection 7: Fairfield Dr ◊ Intersection 8: Corner of – Fairfield Dr. and S. Edgemont Dr. ◊ Intersection 9: Corner of – Cumberland Ave and S. Belvedere Ave. ◊ Intersection 10: Corner of – S. Belvedere and Edgemont Dr. ◊ Intersection 11: Corner of – S. Edgemont and Fairfield Dr. ◊ Intersection 12: Corner of – Fairfield Dr. and Picadilly Cir. ◊ Intersection 13: Corner of – Picadilly Cir. And Fairfield Dr.
18 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
Girls on the Run of Gaston County Spring 5k-Presented by Carolinas Healthcare
Running Buddy ◊ Arrive at 6:30am; Check-in at Volunteer Check-in Tent ◊ If possible, you will receive information about your match before the race. If not, please check at the Volunteer Check-In Tent for your match ◊ We encourage coaches and parents to let us know, but it is possible that we won’t have a match for you. ◊ Volunteer times: 6:30-your buddy finishes the 5k ◊ Thank you for volunteering at the GOTR 5k! Sparkle Runner ◊ Arrive at 6:30am; Check-in at Volunteer Check-in Tent ◊ Run the course, looking for girls who may need a little more encouragement. Cheer for them, talk to them, and generally make sure everyone is having fun! Often our girls’ Running Buddies may not be all positive and encouraging, so you can come along and change that dynamic. ◊ We will provide a GOTR cape for you to borrow, but you are welcome to add a tu-tu, crazy socks, wings, a wand, or whatever else you makes you SPARKLE! ◊ Volunteer times: 6:30 until the end of the race ◊ Thank you for volunteering at the GOTR 5k!
19 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
20 Anne Mallonee 704-747-2331 Kathleen Boyce 704-674-7401 Patty Brooks 704-674-6227 Sgt. McMurray 980-522-0083
