CITY OF GLENDALE MATERIALS MANAGEMENT
INVITATION FOR BID SOLICITATION NUMBER:
IFB 13-55
DESCRIPTION:
WSD GENERATOR MAINTENANCE
OFFER DUE DATE AND TIME:
July 11, 2013, AT 2:00 P.M. LOCAL TIME
SUBMITTAL LOCATION:
City of Glendale Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
Bids must be in the actual possession of Materials Management on or prior to the time and date, and at the location indicated. Materials Management is located on the third (3rd) floor of the Glendale Municipal Office Complex (City Hall) behind the Engineering Department. Bids are accepted from the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, unless otherwise indicated for a holiday. All bids will be time stamped at the Engineering Department’s front counter. Late bids will not be considered. The City of Glendale offices will be closed on July 4, 2013 in recognition of Independence Day. Offices will return to regular hours on July 5, 2013. Bids must be submitted in a sealed envelope with the Solicitation Number and the Bidder's name and address clearly indicated on the envelope. See Paragraph 2.3 for additional instructions for preparing an offer. Bids shall be opened publicly at the time, place and location designated on this page. The name of each bidder and price offered shall be publicly read and recorded. BIDDERS ARE STRONGLY SOLICITATION.
ENCOURAGED
For questions regarding General Terms and Conditions contact: Lillian Patnode Contract Analyst, CPCP 623-930-2866
[email protected]
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CAREFULLY
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ENTIRE
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
1.0
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
INTRODUCTION The City of Glendale is issuing this IFB to establish a term contract for the emergency repair and periodic maintenance of Water Service Department (WSD) Generators with licensed and qualified Contractors. This will be a Multiple Award Contract with a primary and secondary Contractor. In the event that the primary Contractor is not available to provide the required services, the secondary Contractor shall receive the order. The Water Services Facility Supervisor (WSFS) will provide the Contractor with specific periodic and annual maintenance schedules per contract year. The Contractor will be available for emergency repair 24 hours per day, 365 days per year. The contractor shall check the YES or NO boxes for each specification on each page of section 1. If the contractor checks the NO box for any specification, the contractor must provide an explanation and alternate information as an attachment to section 3. Failure to comply with the following specifications may result in the rejection of bid
Item No. 1.1
1.1.1
1.1.2
1.1.3 1.1.4
1.1.5
SPECIFICATIONS
Comply
The Contractor shall have the resources and capability to provide the services described herein. Contractor acknowledges and agrees that it meets, and shall maintain for the duration of this contract, the following minimum conditions and requirements: Contractor has been in business for a minimum of three years performing maintenance and emergency repairs to the Generators herein prior to the award of this contract. Yes No Contractor has all certifications, licenses, permits required by federal, state, and local agencies. Copies of required documentation should be attached in this IFB; and, if any bid is received without them will be deemed non-responsive. Yes No There shall be no unsatisfied judgments or liens against the Contractor. Yes No Contractor shall have sufficient experienced and licensed technicians, equipment, parts, materials, labor, and transportation to be able to repair, replace, and perform periodic maintenance, and emergency repairs, on all components of WSD Generators 24 hours per day, 365 days per year. Names and phone numbers of appropriate technicians will be provided by the Contractor to the WSFS. Yes No The Contractor may NOT use a subcontractor under this Contract. Yes No
2
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
Item No. 1.2
1.2.1
1.2.2
1.2.3
1.2.4
1.2.5 1.2.6
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
SPECIFICATIONS
Comply
MAINTENANCE SPECIFICATION The Contractor will perform periodic maintenance, and emergency repairs to the WSD Generators in a timely manner, ensuring that reliable stand-by power will be available when needed. If the duration of repairs is not acceptable, the Contractor is to arrange for equal or greater than the existing power generation temporary power generation. The Contractor shall perform all services in accordance with the manufacturer’s recommended specifications and with best standards and practices of the trade(s) involved in installing, inspecting, maintaining, and repairing generators and components. The Contractor shall also ensure that liquids-per-hour-used are consistent with the manufacturer’s operations and maintenance manual for each Generator. The Contractor will ensure that liquids-per-hour-used are consistent with the manufacturer’s operations and maintenance manual for each generator. The Contractor will be responsible for sourcing out new original equipment from the manufacturer or equivalent, replacement components and parts. This includes maintaining sufficient inventory of repair parts and equipment to perform routine emergency generator service, and repairs to brand, types and sizes of generators on the attached equipment list (Section 1.4). The Contractor will warrant all installation, repairs, and workmanship for a minimum of one year. Warranty certificates shall be provided by the Contractor. Any bid received without warranty certificates will be deemed unresponsive. The Contractor will adhere to City policies pertaining to security and protection of City owned equipment while performing the work. The Contractor will keep the areas involved with the WSD Generator and its surrounding facilities in clean order, ensuring the removal and disposal of debris/waste and recycling of used oil associated with the emergency repair or periodic maintenance.
3
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
Item No. 1.2.7
1.2.8
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
SPECIFICATIONS The Contractor will provide a comprehensive report entailing detailed equipment status on the below list of categories after every periodic maintenance and emergency repair occurrence containing the following information: Generator Location Date of Inspection Contractor’s Technician’s Name and phone number Generator’s Model # Generator’s Serial # Engine Model and Serial # Transfer Switch Model and Serial # Yes The Contractor will provide a checklist after every periodic maintenance and emergency repair occurrence: Cooling System Engine Lubrication System Fuel Delivery System Air Induction/Exhaust Electrical System (includes gauges, switches, and battery and charging) Transfer Switch Yes
4
Comply
No
No
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
Item No. 1.2.9
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
SPECIFICATIONS
The Contractor will perform an annual maintenance event that will occur in the month of June. All labor and equipment shall be covered under the warranty requirements of this IFB. This annual event will include the following: Analyze oil for contaminants Replacement of engine oil Replacement of oil filter Replacement of spark plugs (except diesel) Replace ignition points and condenser Inspect radiator, hoses (etc.), for leakage and pliability Inspect anti-freeze and add if low (up to 1 gallon) Clean sediment bowl or replace fuel filters Check fuel capacity Check entire equipment for any fluid/lubricant/fuel leaks Check and adjust belts and pulleys Service the battery, add water, clean terminals, and check specific gravity Service or replace air filter if needed Check all brushes for setting and wear Clean slip rings and commutator Wipe down outside of generator and motor Conduct safety shutdown checks, oil pressure, over-speed, hightemperature, etc. Inspect transfer switch for proper operation, check connections, and settings Simulate power failure (with the supervision of the WSFS) Check charging rate of battery charger Power washing Yes 1.2.9.1 In addition to the maintenance prescribed in 1.2.9, the Contractor will include a 1 Hour Load Banking Test @ 100% for the 1000kW Cummins Diesel Generator at the Glendale Regional Training Center (11550 W Glendale Ave) with the supervision of the PD 911 Operations Manager. Yes
5
Comply
No
No
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
Item No. 1.2.10
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
SPECIFICATIONS The Contractor will perform 3 regular maintenance events: These events will entail regular inspections and testing and will occur in the months of September, December, and March, All labor and equipment shall be covered under the warranty requirements of this IFB. These events will included the following: Full inspection of systems, including cooling, air intake, fuel, exhaust, electrical Active check while generator is running Check oil level and top off (up to 3 liters) Check for leaks Check fuel capacity Check air filter Check for air filter leaks Check and top off coolant/anti-freeze (up to 3 liters) Check battery condition and top off distilled water level Simulate power failure (with the supervision of WSFS) Yes
6
Comply
No
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
1.3 1.3.1
1.3.2
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
WORK SCHEDULE The Contractor will work with the WSFS to schedule the specific dates and sites of the four maintenance events in September, December, March, and June upon awarding of this Contract. For emergency repairs, the contractor will provide the WSFS with a list of phone numbers to call for the following needs: regular hours emergency repair requests (6:00 AM to 6:00 PM) and after hours emergency repair requests (6:01 PM to 5:59 AM). After hours emergency includes weekend calls including days that fall on City holidays. The Contractor is required to respond to emergency calls and be at the specified location within two-hours upon verbal confirmation. Phone messages should be responded to within one hour. If the SWFS deems that the Primary Contractor cannot meet this requirement, the work will then be given to the Secondary Contractor. All works are expected to be completed in a timely manner, posing no impediments to the City of Glendale facilities. Yes The Contractor will respond on-site within the allotted time if failure to do so more than three (3) times with in a 60-day period the City has the right to change the secondary Contractor to the primary position. Yes END
7
No
No
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
1.4
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
WORK LOCATIONS AND CITY REPRESENTATIVES AUTHORIZED TO PLACE SERVICE CALLS (WSFS)
Generator 1500 KW Caterpillar (Two Units) 1000 KW Caterpillar
300 KW Onan 75 KW Onan
Address 5901 North Glen Harbor Boulevard 9802 West Camelback Road 6893 North Glen Harbor Boulevard 111719 West Glendale Avenue 14904 North 67th Avenue 12995 North 55th Avenue 5175 West Arrowhead Lakes Drive 6790 West Deer Valley Road 7970 West Bethany Home Road 4805 West Cholla Street 4805 West Cholla 4805 West Cholla
1250 KW Detroit Diesel (Two Units)
8180 West Union Hills
300 KW Cummins
17500 North 83rd Avenue 19600 North 79th Avenue 28101 North 63rd Avenue 7070 West Northern Avenue 11550 W Glendale Avenue
500 KW Caterpillar 125 KW Onan 225 KW Cummins 40 KW Kohler 100 KW Onan 350KW Onan 1100 KW Caterpillar 750 KW Onan
350 KW Generac 600 KW Detroit Diesel 1750 KW Cummins (Two Units) 1000 KW Cummins Diesel
Facility Name West Area Water Reclamation Facility Raw Sewage Pump Station Airport Lift Station
WSFS Karla Camou-Guerra
Aquifer Recharge Facility 67th and AC/DC Lift Station 55th and Dahlia Lift Station Arrowhead Manor Booster Station Hillcrest Ranch Booster Station Zone Four Reservoir
Karla Camou-Guerra
Zone One Booster Station Cholla Admin Cholla Chlorine Scrubber Arrowhead Ranch Water Reclamation Facility 83rd Avenue Lift Station Oasis Recharge Site
Anta Lutringer
Pyramid Peak
Anita Lutringer
Oasis Water Treatment Plant Glendale Regional Training Center
Mark Hogan
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Karla Camou-Guerra Karla Camou-Guerra
Karla Camou-Guerra Karla Camou-Guerra Kim Remmel Kim Remmel Kim Remmel
Todd Hellman Todd Hellman Earl Babcock
Earl Babcock Earl Babcock
Todd Greenhagen
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
2.0
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
SPECIAL TERMS AND CONDITIONS
2.1
INCORPORATION BY REFERENCE All responses shall incorporate by reference the Scope/Specifications, Standard Terms and Conditions, Special Terms and Conditions, and any attachments. The Standard Terms and Conditions applicable to this solicitation are posted on the Internet. They are available for review and download at the City’s Materials Management Internet page, www.glendaleaz.com/purchasing. Bidders are advised to review all provisions of the Standard Terms and Conditions for this solicitation.
2.2
RETURN OF BID One originally signed Bidder Sheet (Section 4.0), one copy of the Specifications (Section 1.0), Additional Submission Requirements (Section 3.0) and one copy of the Pricing Page (Section 5.0). The bidder shall complete all sections of the solicitation in the format given (Bidder Sheet, Pricing Page and Additional Submission Requirements) in the space provided. If additional space is needed than what is given, enter “See Attachment A for detail.”
2.3
PREPARATION OF BID PACKAGE Only the following items shall be completed and returned. Failure to include all the items may result in a bid being rejected. Bid packages shall be submitted in the following order: 2.3.1 2.3.2 2.3.3 2.3.4 2.3.5
BIDDER SHEET, Section 4.0 SPECIFICATIONS, Section 1.0 PRICING PAGE, Section 5.0 ADDITIONAL SUBMISSION REQUIREMENTS, Section 3.0 ADDENDUM, Return all addenda
2.4
PRICE All prices quoted shall be firm and fixed for the specified contract period.
2.5
FOB POINT ARIZONA.
2.6
TERM OF AGREEMENT The term of agreement for this bid shall be for a one (1) year initial period.
2.7
OPTION TO EXTEND The City may, at its option and with the approval of the Contractor, extend the term of this agreement four (4) additional years in one (1) year increments based on satisfactory contractor performance. Contractor shall be notified in writing by the City Materials Manager of the City's intention to extend the contract period at least thirty (30) calendar days prior to the expiration of the original contract
Prices quoted shall be FOB destination to: CITY OF GLENDALE,
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Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
period. Price adjustments will only be reviewed during contract renewal. An updated list of events and date will be provided, if requested, at the time of renewal. 2.8
ESTIMATED QUANTITIES Quantities listed are the City’s best estimate and do not obligate the City to order or accept more than City’s actual requirements during the period of this agreement as determined by actual needs and availability of appropriated funds. It is expressly understood and agreed that the resulting contract is to supply the City with its complete actual requirements for the contract period, except that the estimated quantity shown for each proposal item shall not be exceeded by 100 % without the express written approval of the Materials Manager. Any demand or order made by any employee or officer of the City, other than the Materials Manager, for quantities in the excess of the estimated quantities shall be void if the written approval of the Materials Manager was not received prior to the Contractor's performance.
2.9
PERMITS AND LICENSES – The Contractor shall be responsible for determining and securing, at his/her expense, any and all licenses and permits that are required by any statute, ordinance, rule or regulation of any regulatory body having jurisdiction in any manner connected with providing operations and maintenance of the facility. Such fees shall be included in and are part of the total bid cost. During the term of the contract, the Contractor shall notify the City in writing, within two (2) working days, of any suspension, revocation or renewal.
2.10
INSURANCE Contractor, performing as an independent contractor hereunder, shall be fully responsible for providing Workers’ Compensation or other applicable insurance coverage for itself and its employees and the City shall have no responsibility of liability for such insurance coverage. Contractor shall provide to the City a copy of the policy or a certification by the insurance carrier along with the applicable endorsements showing the Contractor to have in effect during the term of this contract, a General Liability Insurance policy, which shall be the primary coverage for Contractor activities under this contract. The coverage limits of such insurance shall not be less than those listed below. The insurance company issuing the policy required above shall have an AM Best financial rating of “A- VII” or better and be authorized by the State of Arizona Department of Insurance to transact business within the State. The certificate and policy shall name the City, its officers, directors, employees, agents and assignees as an additional insured and shall be primary and non-contributory for any insurance and/or self-insurance coverage maintained by the City. The City shall also be an additional insured to the full limits of the liability insurance purchased by the Contractor even if those limits are in excess of those required by this contract.
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Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
The City reserves the right to terminate any Contractor agreement if the Contractor fails to maintain such insurance coverage. Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Contractor must provide certification of insurance and amendatory endorsements or copies of the applicable policy language providing the insurance coverage required below. All certificates and endorsements are to be received and approved by the City within ten (10) calendar days after notification of award. Certification must include: name and address of insurance company; policy number; liability coverage amounts; a statement the policy will not be canceled or failed to be renewed without ten (10) days written notice to the City. Certification to be submitted to: Materials Management, 5850 West Glendale Avenue, Suite 317, Glendale, Arizona 85301. Type of Insurance (Minimum) Workers’ Compensation Employer’s Liability Each Accident Disease-Each Employee Disease-Policy Limit
Limits of Liability Statutory $1,000,000 $1,000,000 $1,000,000
Commercial General Liability shall cover liability arising from bodily injury, property damage, products-completed operations, personal and advertising injury, independent Contractors, and broad form contractual coverage. Each Occurrence Personal and Advertising General Aggregate Products-Completed Operations
$1,000,000 $1,000,000 $2,000,000 $1,000,000
Automobile Liability – Including bodily injury and property damage for any owned, hired and non-owned vehicles used in the performance of the services. Combined Single Limit (CSL)
$1,000,000
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Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
2.11
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
WORKER'S COMPENSATION Contractor shall be in full compliance with the provisions of the Arizona Worker's Compensation Law (Title 23, Chapter 6, Arizona Revised Statutes) as amended, and all rules and regulations of the Industrial Commission of Arizona made in pursuance thereof. Contractor shall secure payment of compensation to employees by insuring the payment of such compensation with the State Compensation Fund or any insurance company authorized by the Insurance Department of Arizona to transact business in the State of Arizona. Contractor further agrees that he shall require any and all sub-contractors performing work under the agreement to comply with said Worker's Compensation Law. It is expressly understood and agreed that all persons employed directly or indirectly by the Contractor, or any of his sub-contractors, shall be considered the employees of such Contractor, or his sub-contractor(s), and not the employees of the City.
2.12
PROCUREMENT CARD ORDERING CAPABILITY It is the intent of the City to utilize the City's Procurement Card (i.e. MasterCard/Visa/American Express), to place and make payment for orders under this Contract. Proposers without this capability may be considered non responsive and not eligible for award consideration.
2.13
NOTICE OF INTENT TO AWARD Information about the recommended award for this solicitation will be posted on the Internet. The information will be available for review on the City’s Materials Management Internet page www.glendaleaz.com/purchasing immediately after the City has completed its evaluation process of the bids received. If you have any questions, or would like further information about an intended award, contact the buyer immediately. Any protest must be submitted to the Materials Manager no later than seven (7) calendar days from the date of posting on the Internet.
2.14
POST AWARD CONFERENCE After award of the contract, the Contractor may be required to attend a post award conference.
2.15
PERFORMANCE SURETY REQUIREMENTS The performance sureties shall be in the form of a bond, cashier's check, certified check or money order. Personal or company checks are not acceptable unless certified. Letters of credit are not acceptable. Individual sureties are not acceptable. PERFORMANCE SURETY The successful proposer shall, at the time of entering into the contract, furnish a performance surety in the form of a bond, money order or certified or cashier's check, in the amount of 25 percent of the contract amount guaranteeing the faithful performance of the contract by the proposer.
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Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
If a bond is submitted, it shall be written on the form provided by the City as an attachment to the proposal documents. The attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney. The bond must be written by a surety with a Best Rating no less than an A and must be authorized and licensed to do business in this State by the Arizona Department of Insurance. Individual sureties and letters of credit are not acceptable. 2.16
EMERGENCY BUSINESS SERVICES During a natural disaster, or homeland security event, there may be a need for the City to access your business for products or services twenty-four (24) hours a day, seven (7) days a week, three hundred sixty-five (365) days a year. The need could be for a pick up or a delivery. For this purpose, a primary and secondary emergency contact name and phone number are required from the successful contractor(s). It is critical to the City that the contactor’s emergency contact information remains current. The Materials Management staff member, identified on page one (1), is to be contacted by E-mail with any change to a contact name or phone number. All products or services provided to meet an emergency phone request are to be supplied as per the contract prices, terms and conditions. The Contractor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, the order will be placed using a City Procurement Card. The billing is to include the emergency opening fee, if applicable. The Contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business in Section Four, the Pricing Page.
2.17
LIQUIDATED DAMAGES If the successful Contractor fails to deliver the supplies or perform the services within the time specified in this contract, or any extension thereof, the actual damages to the City for the delay will be difficult or impossible to determine. Therefore, in lieu of actual damages, the successful proposer shall pay to the City as fixed, agreed, and liquidated damages for each calendar week of delay, the amount of $50.00/property. The successful Contractor shall not be charged with liquidated damages when the delay arises out of cause beyond the control and without the fault of negligence of the successful proposer. The City shall determine what is beyond the control of the successful proposer and his supplier.
2.18
ADDITIONS/DELETIONS OF SERVICE Additional locations may be added from time to time. If this occurs, the Contractor will be requested to submit a negotiable quotation for the additions. Upon approval and authorization by the Materials Manager such additions will be added to and become a part of the contract through properly executed forms.
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Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
3.0
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
ADDITIONAL SUBMISSION REQUIREMENTS The contractor shall check the YES or NO boxes for each specification on each page of Section 3. If the contractor checks the NO box for any specification, the contractor must provide an explanation and alternate information as an attachment to this section.
Item No. 3.1.1
3.1.2
3.1.3
SUPPLEMENTAL SPECIFICATION LICENSE The contractor will hold a current license with the Arizona Registrar of Contractors that is applicable for the performance of this type of commercial work and shall maintain the license throughout the contract period. Contractor will have no unsatisfied judgments or liens resulting from complaints against the contractor. Proof of the current license is to be submitted with the offer. The Contractors shall submit proof of their current license. Yes INVOICING Contractor shall submit itemized invoices to the City for all work performed under this contract with itemized materials and labor listed separately and clearly. Hourly rate shall commence upon the contractor's arrival at jobsite--no travel time will be allowed under this contract. A flat rate trip charge, service call fee, or travel time charge will not be allowed under this contract. The hourly rate will commence when the Contractor arrives at the City jobsite. The contractor shall notify the City contract administrator by phone upon arrival and upon completion of each service request. Contractor shall submit sample invoice with descriptive information as outlined. Yes REFERENCES Contractor will provide with the offer, three (3) letters of reference from companies for whom contractor has provided similar services in the last twelve (12) months. Also include company name, address, phone number, contract person, a description of the products/services provided with a description of any major variation to the requirements of this IFB. Yes
14
Comply
No
No
No
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
4.0
BIDDER SHEET The bidder certifies that they have read, understand, and will fully and faithfully comply with this solicitation, its attachments and any referenced documents. Bidder also certifies that the prices offered were independently developed without consultation with any of the other bidders or potential bidders.
Authorized Signature
Title
Company’s Legal Name
Company Email Address
Address
City, State & Zip code
Telephone Number
Fax Number
Authorized Signer’s Email Address For questions regarding this offer: (If different from above)
Contact Name
Phone Number
Fax Number
Contact Email Address FEDERAL TAXPAYER ID NUMBER: Arizona Sales Tax No. Bidder certifies it is a:
Tax Rate Proprietorship
Minority or woman-owned business:
Partnership Yes
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Corporation No
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
5.0 PRICING PAGE The quantities referenced in this solicitation are an annual estimate ONLY and are to be used for evaluation purposes only. No commitment of any quantity is made during this contract; purchases are on an as-needed, if needed basis. The not-to-exceed amount shall include all fees and costs associated with the purchase and shipment of the equipment. Tax shall not be included. 5.1
PRICING STRUCTURE 5.1.1 PRICING FOR REGULAR PERIODIC MAINTENANCE INCLUDING PARTS AND LABOR
Generator
Address
Facility Name
1500 KW Caterpillar (Two Units) 1000 KW Caterpillar
5901 North Glen Harbor Boulevard 9802 West Camelback Road
500 KW Caterpillar
225 KW Cummins
6893 North Glen Harbor Boulevard 111719 West Glendale Avenue 14904 North 67th Avenue
West Area Water Reclamation Facility Raw Sewage Pump Station Airport Lift Station
40 KW Kohler
12995 North 55th Avenue
100 KW Onan
750 KW Onan
5175 West Arrowhead Lakes Drive 6790 West Deer Valley Road 7970 W. Bethany Home Road 4805 West Cholla Street
300 KW Onan 75 KW Onan
4805 West Cholla 4805 West Cholla
125 KW Onan
350KW Onan 1100 KW Caterpillar
Regular Maintenance Cost Per Unit Per Event (Sept., Dec. and March) $
Estimated Annual Maintenance Cost Per Unit
$
$
$
$
Aquifer Recharge Facility 67th and AC/DC Lift Station 55th and Dahlia Lift Station Arrowhead Manor Booster Station Hillcrest Ranch Booster Station Zone Four Reservoir
$
$
$
$
$
$
$
$
$
$
$
$
Zone One Booster Station Cholla Admin Cholla Chlorine Scrubber
$
$
$ $
$ $
COMPANY NAME:
16
$
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
5.1.1 Continued Generator
Address
Facility Name
1250 KW Detroit Diesel (Two Units)
8180 West Union Hills
Arrowhead Ranch Water Reclamation Facility
300 KW Cummins
17500 North 83rd Avenue
350 KW Generac 600 KW Detroit Diesel 1750 KW Cummins (Two Units) 1000 KW Cummins Diesel
19600 North 79th Avenue 28101 North 63rd Avenue 7070 West Northern Avenue 11550 W Glendale Avenue
Regular Maintenance Cost Per Unit Per Event (Sept., Dec. and March) $
Estimated Annual Maintenance Cost Per Unit
83rd Avenue Lift Station Oasis Recharge Site Pyramid Peak
$
$
$ $
$ $
Oasis Water Treatment Plant Glendale Regional Training Center
$
$
$
$
Total (5.1) $
$
COMPANY NAME:
17
$
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
5.1.2 PRICING FOR ANNUAL MAINTENANCE INCLUDING PARTS AND LABOR
Generator
Address
Facility Name
June Annual Maintenance Cost Per Unit
1500 KW Caterpillar (Two Units) 1000 KW Caterpillar
West Area Water Reclamation Facility Raw Sewage Pump Station Airport Lift Station
$
Aquifer Recharge Facility 67th and AC/DC Lift Station 55th and Dahlia Lift Station Arrowhead Manor Booster Station Hillcrest Ranch Booster Station Zone Four Reservoir
$
750 KW Onan
5901 North Glen Harbor Boulevard 9802 West Camelback Road 6893 North Glen Harbor Boulevard 111719 West Glendale Avenue 14904 North 67th Avenue 12995 North 55th Avenue 5175 West Arrowhead Lakes Drive 6790 West Deer Valley Road 7970 West Bethany Home Road 4805 West Cholla Street
$
300 KW Onan 75 KW Onan
4805 West Cholla 4805 West Cholla
1250 KW Detroit Diesel (Two Units)
8180 West Union Hills
300 KW Cummins
17500 North 83rd Avenue 19600 North 79th Avenue 28101 North 63rd Avenue 7070 West Northern Avenue 11550 W Glendale Avenue
Zone One Booster Station Cholla Admin Cholla Chlorine Scrubber Arrowhead Ranch Water Reclamation Facility 83rd Avenue Lift Station Oasis Recharge Site
$
Pyramid Peak
$
500 KW Caterpillar 125 KW Onan 225 KW Cummins 40 KW Kohler 100 KW Onan 350KW Onan 1100 KW Caterpillar
350 KW Generac 600 KW Detroit Diesel 1750 KW Cummins (Two Units) 1000 KW Cummins Diesel
$ $
$ $ $ $ $
$ $ $
$
$ Oasis Water Treatment Plant $ Glendale Regional Training Center Total (5.1.2) $
COMPANY NAME:
18
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
5.1.3 PM)
PRICING FOR EMERGENCY REPAIRS REGULAR BUSINESS HOURS (6:00 AM -6:00
Generator
Address
Facility Name
Regular Hours Emergency Repairs Cost Per Unit Per Regular Business Hour
1500 KW Caterpillar (Two Units) 1000 KW Caterpillar
West Area Water Reclamation Facility Raw Sewage Pump Station Airport Lift Station
$
Aquifer Recharge Facility 67th and AC/DC Lift Station 55th and Dahlia Lift Station Arrowhead Manor Booster Station Hillcrest Ranch Booster Station Zone Four Reservoir
$
750 KW Onan
5901 North Glen Harbor Boulevard 9802 West Camelback Road 6893 North Glen Harbor Boulevard 111719 West Glendale Avenue 14904 North 67th Avenue 12995 North 55th Avenue 5175 West Arrowhead Lakes Drive 6790 West Deer Valley Road 7970 West Bethany Home Road 4805 West Cholla Street
$
300 KW Onan 75 KW Onan
4805 West Cholla 4805 West Cholla
1250 KW Detroit Diesel (Two Units)
8180 West Union Hills
300 KW Cummins
17500 North 83rd Avenue 19600 North 79th Avenue 28101 North 63rd Avenue 7070 West Northern Avenue 11550 W Glendale Avenue
Zone One Booster Station Cholla Admin Cholla Chlorine Scrubber Arrowhead Ranch Water Reclamation Facility 83rd Avenue Lift Station Oasis Recharge Site
$
Pyramid Peak
$
500 KW Caterpillar 125 KW Onan 225 KW Cummins 40 KW Kohler 100 KW Onan 350KW Onan 1100 KW Caterpillar
350 KW Generac 600 KW Detroit Diesel 1750 KW Cummins (Two Units) 1000 KW Cummins Diesel
$ $
$ $ $ $ $
$ $ $
$
$ Oasis Water Treatment Plant $ Glendale Regional Training Center Total (5.1.3) $
COMPANY NAME:
19
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
PRICING FOR EMERGENCY REPAIRS AFTER HOURS (6:01 PM to 5:59 AM After hours emergency includes weekend calls and days that fall on City holidays) 5.1.4
Generator
Address
Facility Name
1500 KW Caterpillar (Two Units) 1000 KW Caterpillar
West Area Water Reclamation Facility Raw Sewage Pump Station Airport Lift Station
750 KW Onan
5901 North Glen Harbor Boulevard 9802 West Camelback Road 6893 North Glen Harbor Boulevard 111719 West Glendale Avenue 14904 North 67th Avenue 12995 North 55th Avenue 5175 West Arrowhead Lakes Drive 6790 West Deer Valley Road 7970 West Bethany Home Road 4805 West Cholla Street
300 KW Onan 75 KW Onan
4805 West Cholla 4805 West Cholla
1250 KW Detroit Diesel (Two Units)
8180 West Union Hills
300 KW Cummins
17500 North 83rd Avenue 19600 North 79th Avenue 28101 North 63rd Avenue 7070 West Northern Avenue 11550 W Glendale Avenue
500 KW Caterpillar 125 KW Onan 225 KW Cummins 40 KW Kohler 100 KW Onan 350KW Onan 1100 KW Caterpillar
350 KW Generac 600 KW Detroit Diesel 1750 KW Cummins (Two Units) 1000 KW Cummins Diesel
After-Hours Emergency Repairs Cost Per Unit $ $ $
Aquifer Recharge Facility 67th and AC/DC Lift Station 55th and Dahlia Lift Station Arrowhead Manor Booster Station Hillcrest Ranch Booster Station Zone Four Reservoir
$
Zone One Booster Station Cholla Admin Cholla Chlorine Scrubber Arrowhead Ranch Water Reclamation Facility 83rd Avenue Lift Station
$
Oasis Recharge Site
$
Pyramid Peak
$
$ $ $ $ $
$ $ $
$
Oasis Water Treatment $ Plant $ Glendale Regional Training Center Total (5.1.4) $
COMPANY NAME: 20
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
5.2
TAX AMOUNT Do not include any use tax or federal tax in your bid. The City is exempt from the payment of federal excise tax and will add use tax as applicable. Tax %
5.3
DELIVERY Contractor states that all items will be delivered of order.
5.4
PROCUREMENT CARD ORDERING CAPABILITY appropriate box.
calendar days after receipt
See Section 2.
Please check
YES, I will accept payment under this contract with the Procurement Card. NO, I will not accept payment under this contract with the Procurement Card. 5.5
DISCOUNT/PAYMENT TERMS: The City standard is 2% 20 days. Comply:
YES
NO
If your answer is NO, please state terms offered: 5.6
ADDITIONAL DISCOUNTS OFFERED: Percent (%) discount offered for additional related services also provided by your company. %
5.7
EMERGENCY TWENTY-FOUR HOUR SERVICE CONTACT Name Telephone Number Alternate Contact Telephone Number
COMPANY NAME:
21
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
6.0
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
SUB-CONTRACTOR LIST
If any Bidder intends to sub-contract any portion of this contract, the Bidder must submit the Sub-contractor List which includes the name, address, license number (if applicable) of each Sub-contractor, including the extent of such sub-contracting, and include with the bid. NAME:
LICENSE
ADDRESS: EXTENT OF WORK:
NAME:
LICENSE
ADDRESS: EXTENT OF WORK:
NAME:
LICENSE
ADDRESS: EXTENT OF WORK:
22
Solicitation Number: IFB 13-55 (WSD) GENERATOR MAINTENANCE
7.0
CITY OF GLENDALE Materials Management 5850 West Glendale Avenue, Suite 317 Glendale, Arizona 85301
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: That _______________________________________________________ (hereinafter called the "Principal"), as Principal, and ___________________________________________________, a corporation organized under the laws of the State of ____, (hereinafter called the "Surety"), as Surety, are held and firmly bound unto the City of Glendale, a municipal corporation in the State of Arizona (hereinafter called the “Obligee”), as Obligee in the amount of __________________________________________________ Dollars ($ _________________), for the payment whereof the Principal and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has entered into a written contract with the Obligee, dated the _____ day of ______________, 20___, whereby Principal agreed to ____________________________ ______________________________________________________________________________ which contract is hereby referred to and made a part hereof as fully and to the same extent as if copied at length herein. NOW THEREFORE, the condition of this obligation is such that, if Principal shall faithfully perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of said contract, with or without notice to the Surety, and shall also perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any and all authorized amendments, modifications or exercise of options to said contract that may hereafter be made between the Principal and Obligee, notice of such amendments, modifications or exercise of options to this Surety being hereby waived, then this obligation shall be null and void, otherwise to remain in full force and effect. The prevailing party or any party which recovers judgment on this bond shall be entitled to such reasonable attorney's fees as may be fixed by the Court. Signed this ____ day of _____________________, 20 ____. "Principal" By: _____________________________________ Its: _____________________________________ "Surety" By: ____________________________________
23
