May 30 – June 1, 2013 Kiawah Island, South Carolina East Beach Conference Center
Exhibitor Prospectus Showcase your products and enjoy personal contact with more than 275 attending ophthalmologists
2013 Exhibitor Prospectus
Last year’s exhibitors include:
Dear Exhibitor,
1-800-DOCTORS
On behalf of the Planning Committee for the Kiawah Eye meeting, I invite you to participate as an exhibitor at the 2013 symposium, to take place May 31 - June 3, 2013, at the East Beach Conference Center on Kiawah Island in South Carolina. The 2012 meeting boasted the largest attendance in our meeting’s history, bringing together more than 275 ophthalmologists from 31 states, along with international attendees. We also received the most advance registrations for the 2013 meeting, confidently proving we provide a positive meeting experience year after year for a loyal customer base.
Dynasty Healthcare LLC. Endure Medical Fera Pharmaceuticals Heidelberg Engineering
Lumenis
Medflow Complete Mike Swomley Manufacturer’sRepresentative MSI Precision Specialty Instruments NextGen Healthcare
The Planning Committee is hard at work building on this momentum to produce our most successful and engaging experience yet — making it the ideal opportunity for you to network one-on-one with your target audience. Here are a few more reasons why attendees rate this one of the top ophthalmology meetings of the year: • Comprehensive agenda that includes cataract surgery, surgical glaucoma, cornea, retina essentials and various Kerry D. Solomon, MD subspecialty topics to advance expertise. Course Director • Fresh clinical insight from prominent specialists on challenges ophthalmologists face daily. • Interactive format featuring debates, roundtables and audience response sessions to foster greater networking between faculty and attendees. • Valuable CME to keep expertise current and earned while spending 4 days on a beautiful barrier island. Our attendees will be on Kiawah Island this spring looking for updates, perspective and information on new products, services and equipment. I encourage you to be there to greet them. Contact AMS Exhibit Management to learn how you can increase your exposure and maximize your impact at Kiawah Eye.
and Ocular Systems, Inc. PRN Physician Recommended Nutriceuticals Nutriceuticals
Eric D. Donnenfeld, MD Course Director
We look forward to your participation at our 2013 symposium. Sincerely, Kerry D. Solomon, MD Eric D. Donnenfeld, MD Course Directors
Tear Science
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2013 Exhibitor Prospectus
Table of Contents
Build upon the success that attendees and exhibitors experienced at the 2012 meeting!
Meeting Overview ................................... 3 Attendee Profile ..........................................4 Exhibit Schedule/Price and Payment/ Eligibility/Specifications/ Reserving Space/Assignment of Space/Cancellations............................ 5 Exhibit Rules/Liability/Cancellation of Symposium/Exhibitor Badges/ Exhibitor Service Kit/Notice .................. 6 Application for Exhibit Space ................7 Sponsorship Packages..............................9
Contact Us For information on exhibiting, contact: Donna Rosenstock Toll-free: 1-800-257-8290, ext. 257 In NJ/International: 856-848-1712, ext. 257 Email:
Use our intimate education style to your advantage You’re invited to exhibit May 30 – June 1, 2013 at the East Beach Conference Center on Kiawah Island in South Carolina. Kiawah Eye provides the ideal opportunity to share your company’s important message as you interact and have personal contact with attending ophthalmologists over 3 days of exhibiting.
Be on the minds of attendees all year long Just as attendees will use this meeting’s program material to help guide their clinical and surgical decision-making, they’ll also look to your products and services showcased in the exhibit hall to assist in providing better care for their patients.
Agenda topics include: • • • •
Cataract surgery Surgical glaucoma Interactive cornea Survive or thrive
• • • •
Retina essentials Reality ophthalmology Oculoplastics Subspecialty spotlight
Showcase your products and services Your participation in this meeting will create a more distinguished presence for your business among attending oncologists and dermatologists. And we understand the significance of exposure and easy access to the exhibit area, so we’ve created exhibit hall traffic builders with your needs in mind.
[email protected]
Fax: 856-848-3522 Mail to: Attn: Donna Rosenstock Kiawah Eye Exhibits 6900 Grove Road Thorofare, NJ 08086-9447
Tentative events in the exhibit hall include: WEDNESDAY, MAY 29, 3013 4:00 pm – 6:00 pm
Exhibitor Registration and Setup THURSDAY, MAY 30, 3013
6:00 am – 8:00 am
Exhibitor Registration and Setup
Enhance your onsite presence In addition to your exhibit booth, you can further increase your exposure with a sponsorship or support opportunity that will reinforce your presence during the meeting. See page 9 for details.
8:00 am – 9:00 am
Attendee Registration/Hall Open
12:00 pm – 12:45 pm
Lunch in the Exhibit Hall
2:30 pm – 3:00 pm
Break in the Exhibit Hall
8:00 am – 8:30 am
Continental Breakfast in the Exhibit Hall
10:30 am – 11:00 am
Break in the Exhibit Hall
KiawahEye.com
1:00 pm – 1:15 pm
Lunch in the Exhibit Hall
2:15 pm – 2:30 pm
Break in the Exhibit Hall
FRIDAY, MAY 31, 2013
SATURDAY, JUNE 1, 2013 8:00 am – 8:30 am
Continental Breakfast in the Exhibit Hall
10:30 am – 11:00 am
Break in the Exhibit Hall
1:00 pm – 1:15 pm
Break in the Exhibit Hall
2:15 pm – 2:30 pm
Break in the Exhibit Hall
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Attendee Profile
Past Attendee Geographic Breakdown ■ Northeast 9% ■ Midwest 6% WA
■ South 81% ■ West 4%
ND
MT
OR
MN
WY
UT
CO
MI
IA
NE NV
NY
WI
SD
ID
ME
VT
IL
IN
WV
MO
KS
DC
OH KY
CA
RI
PA VA
AZ
AK
SC
AR
NM
MS
NJ DE MD
NC
TN OK
NH MA CT
AL
GA
LA TX
FL
HI
Attendance in Previous Years 300 250 200 150 100 50 0 2009
2010
2011
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2012
Exhibit Information
Please note that if you require additional tables onsite, you will be charged the full exhibit space charge of $3,200.
Tentative Exhibit Hours
Please contact Donna Rosenstock at 856-848-1712, ext. 257 with any questions or concerns.
WEDNESDAY, MAY 29, 3013 4:00 pm – 6:00 pm
Exhibitor Registration and Setup
Reserving Exhibit Space
THURSDAY, MAY 30, 3013 6:00 am – 8:00 am
Exhibitor Registration and Setup
8:00 am – 9:00 am
Attendee Registration/Hall Open
12:00 pm – 12:45 pm
Lunch in the Exhibit Hall
2:30 pm – 3:00 pm
Break in the Exhibit Hall
To reserve exhibit space at the symposium, complete and submit the Application for Exhibition form found in this package. The form must be completed in its entirety and full payment is due by March 15, 2013.
Assignment of Booth Space
FRIDAY, MAY 31, 2013 8:00 am – 8:30 am
Continental Breakfast in the Exhibit Hall
10:30 am – 11:00 am
Break in the Exhibit Hall
1:00 pm – 1:15 pm
Lunch in the Exhibit Hall
2:15 pm – 2:30 pm
Break in the Exhibit Hall
Priority for space assignment will be based on the following: • The order in which applications are postmarked or received via fax • Availability of space requested (2 booth maximum) • The special needs of the exhibitor Fax transmission will be accepted only if a purchase order or check requisition for the deposit accompanies the application. Requests received by fax will be held for 10 working days only. If the application and deposit have not been received by the end of that 10-day period, the reservation will be released.
SATURDAY, JUNE 1, 2013 8:00 am – 8:30 am
Continental Breakfast in the Exhibit Hall
10:30 am – 11:00 am
Break in the Exhibit Hall
1:15 pm – 1:30 pm
Break in the Exhibit Hall
2:15 pm – 2:30 pm
Break in the Exhibit Hall
Booth spaces will be assigned on a first-come, first-served basis. A copy of the floor plan will be available with the Exhibitor Service Kit. Exhibitors who wish to avoid assignment of space adjacent to that of a particular competitor should indicate that desire on the application. Careful consideration will be given to all such requests. Exhibit Management reserves the right to relocate or reassign exhibit booths at anytime for the overall benefit of the meeting.
Exhibit Price and Payment The exhibit package is $3,200 per space. A 50% deposit is due with the application. The balance is due March 15, 2013.
Exhibit Eligibility Exhibitors are subject to approval by Exhibit Management. Exhibit Management reserves the right to decline space rentals.
Cancellations Cancellations must be submitted in writing to the Exhibit Manager. The date of receipt of an exhibitor’s written notice of cancellation will be considered the official cancellation date. Exhibitors who request cancellations agree to the following schedule of charges:
Exhibit Specifications All tabletop exhibits are 6' wide unless otherwise indicated on the floor plan. The exhibit area is carpeted. The following services are included with the tabletop rental: • One 6' draped table • Two side chairs • One wastebasket • Complimentary refreshments in the exhibit hall: continental breakfasts and coffee breaks • Listing in the Exhibitor Directory of the symposium program
Any exhibitor who wishes to release assigned space 60 days prior to the exhibition date will be refunded 50% of booth fee. For cancellations of exhibit space within 59 days of the show, 100% of space rental charge will be assessed to the canceling exhibitor/company. In the event that the cancelled space is resold and the entire exhibition is sold out, the cancellation penalty will be 50% of the rental charge.
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Exhibit Information
Exhibitor Rules
Exhibitor Badges
No products or materials can be hung, fixed, taped, glued, nailed and/or attached to any wall or column in the building. Any damage caused by the above shall be billed directly to the exhibitor. No tape of any kind will be permitted on any carpeted or marble surfaces. Glitter is not permitted in carpeted areas of the building.
All participants affiliated with exhibitors must be registered. Exhibitors will receive registration forms from the Exhibit Manager. Admission to the exhibit area and sessions will be by badge only. Badges will be available onsite. Exhibits must be staffed at all times during the hours the exhibit hall is open. As a courtesy to the attendees and fellow exhibitors, please strictly adhere to the opening and closing hours. Exhibitor badges will not be given to registrants who should pay the registration fee. Four badges are included per 6' tabletop exhibit. Additional badges are available at $40 each and include continental breakfast and refreshments.
No sample food or beverage products may be distributed by exhibitors except upon written authorization by the Exhibit Management. After approval by management, any exhibitor that will be preparing or displaying food products within the hall must take any necessary precautions for protecting the permanent carpet by using mats, plastic, etc.
Exhibitor Service Kit Exhibitors will receive an Exhibitor Service Kit approximately 30 days prior to the opening of the meeting. The Exhibitor Service Kit contains information on labor union rules and regulations, shipping and drayage services, as well as order forms for the rental of special materials.
Liability The exhibitor assumes entire responsibility and liability for losses and damages, and, hereby, agrees to protect, indemnify, defend and hold Kiawah Eye, their employees and agents, and the East Beach Conference Center harmless against all claims, losses and damages to persons or property, governmental charges, or fines and attorney’s fees arising out of, or caused by, exhibitor’s installation, removal maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the hotel, its employees and agents. In addition, the exhibitor acknowledges that Kiawah Eye and the East Beach Conference Center do not maintain insurance covering the exhibitor’s property and that it is the responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.
Notice The names or titles of CME activities, symposia and other presentations or events associated with a CME activity are the property of Kiawah Eye and Vindico Medical Education. Exhibitors and commercial supporters of those CME activities, symposia and other presentations or events shall not use the names or titles of those activities, symposia, presentations or events in promotional programs, campaigns or other efforts to induce attendance without written permission from Kiawah Eye and Vindico Medical Education. In addition, no exhibitor or commercial supporter shall reward any participant for attendance at a CME activity, symposium, presentation or event, including, but not limited to, gifts or prizes, either given directly or as part of a raffle or other similar contest. Kiawah Eye and Vindico Medical Education reserves the right to restrict attendance at CME presentations to members of the target audience.
Cancellation of Symposium It is mutually agreed that in the event of cancellation of the Symposium as a result of strikes, governmental regulations or other causes which would prevent its scheduled opening or continuance, this agreement will be terminated immediately, and Exhibit Management shall determine an equitable basis for the refund of such portion of the exhibit fees as possible, after due consideration of expenditures and commitments already made.
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Application to Exhibit
Kiawah Island, South Carolina East Beach Conference Center Exhibit Dates: May 30 - June 1, 2013
KiawahEye.com
May 30 – June 1, 2013
OFFICE USE ONLY Date Received Booth Assigned Cost of Booth First Deposit Received Check # Balance Due
_________________ _________________ _________________ _________________ _________________ _________________
Company Street Address City
State
Submitted by
Title
Phone
Fax
Zip Code
Email
Note: Please direct all further correspondence to (if different from above) Contact Street Address City
State
Zip Code
You are hereby authorized to reserve exhibit space as indicated below for use at Kiawah Eye. By signing this application, the applicant agrees to fulfill all sponsorship responsibilities set forth by Kiawah Eye, Association and Meeting Solutions LLC and their agents. Failure to abide by these rules and regulations will result in forfeiture of all moneys paid or due Management under terms of this agreement. A 50% deposit is required at the time of application submission and the balance is due by March 15, 2013. Signature
Exhibit Space Kiawah Eye 2013 One Exhibit Booth: $3,200
Will you be displaying a piece of free-standing diagnostic equipment?
YES
NO
Payment
Mail or fax this form to:
Check enclosed made payable to “Kiawah Eye 2013” Charge my Visa Mastercard American Express
AMS • Attn: Donna Rosenstock 6900 Grove Road • Thorofare, NJ 08086-9447 Toll-free: 1-800-257-8290, x257 • Fax: 856-848-3522
Account Number _____________________________________________
Exhibitor Cancellation Policy Cancellations must be submitted in writing to the Exhibit Manager. The date of receipt of an exhibitor’s written notice of cancellation will be considered the official cancellation date. Exhibitors who request cancellations agree to the following schedule of charges: Any exhibitor who wishes to release assigned space 60 days prior to the exhibition date will be refunded 50% of booth fee. For cancellations of exhibit space within 59 days of the show, 100% of space rental charge will be assessed to the canceling exhibitor/company. In the event that the cancelled space is resold and the entire exhibition is sold out, the cancellation penalty will be 50% of the rental charge.
3-4 Digit Security Code ________________________________________ Exp. Date ___________________________________________________ Signature ___________________________________________________
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Exhibition Listing Kiawah Island, South Carolina East Beach Conference Center Exhibit Dates: May 30 - June 1, 2013
KiawahEye.com
May 30 – June 1, 2013
Please list the following information as you would like it to appear in the program book exhibitor listing. Applications received after February 13, 2013, will not be listed in the symposium program. Please fax form with exhibitor application to 856-848-3522. Please note: Product and company descriptions will not be included.
Company Name
Street Address
City
State
Phone and Extension
Fax
Zip Code
Contact Email
Web Address
Exhibitor Communication Information Exhibit Sales & Management Donna Rosenstock AMS 6900 Grove Road Thorofare, NJ 08086-9447 Telephone: 856-848-1712, x257 Fax: 856-848-3522 Email:
[email protected]
Facility Kiawah Island Golf Resort 1 Sanctuary Beach Drive Kiawah Island, SC 29455 Telephone: 843-768-2766
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Sponsorship Packages
Gain high-value exposure and prominent recognition for your products and services with one of our sponsorship packages May 30 – June 1, 2013
GOLD PACKAGE
$17,500
Includes all benefits of the Bronze and Silver Sponsorship Packages plus the following exposure and recognition: Promotional items: Each Gold Sponsor will have the choice of one (1) of the following promotional items. Only one (1) of each item is available for the event and will be awarded to Gold Sponsors on a first-come, first-serve basis. • Program Book cover 4: Corporate branded advertisement on the back cover of the meeting program.
• Meeting bags: Corporate logo on meeting bags provided to all attendees at meeting registration.
• Lanyard: Corporate branded lanyard to hold name badge worn by all attendees.
• Hotel keycards: Product or corporate branded keycards given to attendees as they check into their hotel.
SILVER PACKAGE
$10,000
Includes all benefits of the Bronze Sponsorship Packages plus the following exposure and recognition: • Meter sign billboard: Each Silver Sponsor will receive a meter sign to be placed in a prominent location within the common area of the event. Sponsor will be responsible to supply ad materials which may reflect product or corporate branding.
• Meeting bag insert: Product or corporate branded print materials inserted into the meeting bags provided to all attendees at meeting registration.
BRONZE PACKAGE
$6,500
Includes the following exposure and recognition: • Exhibit booth: One (1) standard Exhibit Space.
• Meeting signage: Inclusion on all meeting signage, including entrance unit(s), noting meeting sponsors according to sponsorship level.
• Literature rack: Exclusive to meeting sponsors, the official product literature rack(s) will be placed in a prominent location within the common area of the event. Each bronze sponsor will receive one (1) slot in which to place product literature.
• PowerPoint: Inclusion on a PowerPoint slide noting meeting sponsors according to sponsorship level. • Program book listing: Inclusion in sponsor listing in program book according to sponsorship level.
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Sponsorship Agreement
OFFICE USE ONLY Date Received Booth Assigned Cost of Booth First Deposit Received Check # Balance Due
May 30 – June 1, 2013
__________________ __________________ __________________ __________________ __________________ __________________
Company Street Address City
State
Submitted by
Title
Phone
Fax
Zip Code
Email
Note: Please direct all further correspondence to (if different from above) Contact Street Address City
State
Zip Code
You are hereby authorized to reserve the sponsorship/support opportunities indicated below for use at Kiawah Eye 2013. By signing this application, the applicant agrees to fulfill all sponsorship responsibilities set forth by Kiawah Eye, Association & Meeting Solutions and their agents. Failure to abide by these rules and regulations will result in forfeiture of all moneys paid or due Management under terms of this agreement. A 50% deposit is required at time of application submission and the balance is due by March 15, 2013. Signature
Sponsorship Opportunities Mail or fax this form to:
Please check the appropriate box(es):
GOLD PACKAGE: $17,500 Choose one: Program Book Cover 4 Lanyard Meeting Bags Hotel Keycards
SILVER PACKAGE: $10,000 BRONZE PACKAGE: $6,500
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Kiawah Eye Sponsorship Attn: Donna Rosenstock 6900 Grove Road Thorofare, NJ 08086-9447 Phone: 856-848-1712, ext. 257 Fax: 856-848-6091
12-1494
