Finance Assistant £20,000 (pro-rata of £25,000) 0.8 FTE position SAE Headquarters Oxford Full time, Ongoing Contract SAE is part of the Navitas Group, which is a diversified global education provider that offers an extensive range of educational services for students and professionals including university programs, language training, workforce education and student recruitment. We are looking for a highly professional Finance Assistant to work with the Financial Business Partner for the financial accounting, budgeting, planning and protection for the SAE UK region. The function will support and maintain financial policies and management information systems, working on all aspects of financial management and performance. Essential Criteria: • AAT qualified, part qualified or working towards CIMA/ ACCA, or qualified by experience • Experience in the use of accounting specific software (Oracle, SAP, Sage, Hyperion) • Advanced Excel skills • Must have right to live and work in UK. Desirable Criteria: • An understanding of the education sector Refer to the attached position description for additional details about this role. What we offer An attractive remuneration package will be negotiated with the successful candidate. The Navitas Group offers outstanding long-term career opportunities within the UK and abroad, and is values driven and an equal opportunity employer. Enquiries and applications may be submitted here, and a cover letter addressing the selection criteria and an upto-date CV, should be sent to Meti Maskell, Finance Manager, SAE UK at
[email protected]. Applications close Monday 5 June 2017
Position Description
Title:
Finance Assistant
Business Division:
SAE UK
Responsible to:
Finance Business Partner
1. Organisation Background Navitas Limited, of which SAE is a division, was founded in 1994 and is a leading global education provider that offers an extensive range of educational services for students and professionals including university programs, English language training and settlement services, creative media education, workforce education and student recruitment. Navitas operates across three Divisions, University Programs, Professional and English Programs and SAE.
SAE which was acquired by Navitas Limited in 2011 is the world’s leading
educator in creative media industries. Established in 1976, it now spans the globe with 53 campuses in 27 countries. SAE provides education services to over 10,000 students and employs approximately 1500 staff.
2. SAE Culture Students come from diverse social, cultural, educational and artistic backgrounds, with different personalities and experiences. It is our goal to embrace those differences and to allow each and every student to develop their own individual style and apply it to the industry skills taught at SAE. Our ultimate goal is to prepare the students for a realistic work environment making the course, facilities, lecturers and the learning environment as close to the real world working environment as possible.
3. Overview and Objectives of the Position The position of Finance Assistant will work with the Finance Business Partner to apply the principles of accounting to provide the financial information necessary for the planning and financial integrity of SAE UK.
4. Key relationships i.
Finance Business Partner
ii.
Student Experience Officers
iii.
Campus Managers
iv.
Shared Services Centre
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5. Key accountabilities: Debtors i.
Generate insightful weekly debtors report for use by SAE UK Student Experience Officers who perform creditor control functions for SAE Campuses
ii.
Closely monitor debt balances and liaise with external debt collection agency as required
iii.
Work with Student Experience Officers to ensure that student payment plans are in place and are being appropriately monitored
System/data integrity and process improvement iv.
Liaise with Shared Services Centre to ensure the correct processing of all SAE UK AR, AP and GL activities
v.
Monitor and evaluate financial information systems and the student database for accuracy of data
vi.
Assist in ensuring the integrity of the UK statutory accounts, ensuring that the financial accounts are accurate and best practice financial accounting processes and controls are operating at all times
vii.
Assist in training new staff on finance processes and procedures - particularly with regard to iProc and iExpenses
viii.
Work with the Finance Business Partner and Campus Managers to drive the continuous improvement of SAE UK’s financial health
Analytical ix.
Assist in the analysis of financial results for SAE UK
x.
Reconcile student invoicing and recognition of revenue on a monthly basis within the stipulated timeframe for completion of month end accounts
xi.
Review and where necessary process transactions to student accounts (i.e. correction entries, withdrawal/ penalty payment plans, sponsorships, bursaries)
Budget / Forecast Assistance xii.
Assist as directed and where required in the preparation of data for the UK’s Rolling Plan budgets with the Finance Business Partner and Campus Managers
xiii.
Assist in creating, implementing and monitoring processes and procedures around the creation of latest estimate forecasts
xiv.
Assist in the monthly capex investment requests to ensure within budget and aligned with curriculum development and student recruitment targets;
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Reporting xv.
Assist in providing financial advice and information to the Finance Business Partner, Campus Managers and other internal stakeholders as required
xvi.
Assist the Finance BP in the production of regular and timely reports, financial analysis and modelling, to enable planning, decision-making and control
Regulatory xvii.
Ensure Finance timetable is adhered to including but not limited to:a) Assisting in the production of three year financial forecast for the regulatory
body
HEFCE
to
safeguard
smooth
and
timely
annual
Designation process; b) Assisting in the annual data submission to the Financial Conduct Authority xviii.
Take responsibility for ensuring appropriate approvals are in place for purchases
xix.
Take ownership of the annual inventory count by liaising with campus managers and process adjustments (disposal and subsequent gain/loss) as necessary
Other xx.
Always work and act in accordance with SAE’s values
xxi.
Demonstrate and promote professional and ethical behaviour and appearance at all times and appropriate to that which would be expected by our students and colleagues
xxii.
Work in a flexible manner, undertaking such other duties and tasks as reasonably requested
6. Key Performance Indicators i.
Demonstrated performance in the provision of tutorial and technical support, evidenced by positive feedback from students, staff and other stakeholders
ii.
Successfully
develop
and
maintain
internal
and
external
staff
and
relationships iii.
Punctual and accurate assessment and record keeping
iv.
Attendance of all SAE events as required
v.
Familiarity with SAE policies and procedures
vi.
All duties are carried out and completed on time and as directed
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client
7. Selection Criteria: Essential: i.
AAT qualified, Part Qualified (CIMA/ACCA etc) or qualified by experience
ii.
Computer literacy skills inclusive of demonstrated competence with Excel
iii.
Experience in the use of accounting specific software (e.g. Oracle, Hyperion, etc)
iv.
Must have rights to live and work in UK Desirable:
v.
An understanding of the education sector
8.
Person Specification:
i.
Excellent communication; both oral and written and excellent interpersonal skills.
ii.
Capacity to implement process improvements
iii.
Ability to work on own initiative, prioritise work, handle pressure of meeting tight monthly deadlines
iv.
Accuracy
and
eye
for
detail
in
monitoring
and
maintaining
management
information systems and procedures v.
Proven ability to handle data analysis in a comprehensive and professional way
vi.
Resilience; ability to prioritise responsibilities and time-manage appropriately
vii.
Personal integrity and confidentiality
viii.
Ability to work in and foster a harmonious working environment
ix.
Maintains a positive attitude, even when confronted with challenges
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