General Ledger Assistant– Part Time Job Description

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Thursday, September 14, 2017

General Ledger Assistant– Part Time Job Description Reporting Manager: Accounts Payable Supervisor

Direct Reports: None

Job Purpose Summary To provide accurate and timely accounts payable services for the Hamleys Group companies.

Key Responsibilities and Accountabilities Accounts Payable: • Responsibility for Accounts Payable processing (USD stock and sometimes GBP stock); • Preparation of weekly payment proposals; • Processing a high volume of stock invoices on the stock management system against goods received and purchase orders; • Maintenance and reconciliation of accounts payable balances in both IP/SUN systems; • Processing regular batch supplier payments raised in the stock management system and financial management system and loading these batch payments onto banking/third party facility systems, with relevant supporting documents provided to payment authorisers; • Issuing remittance advice to suppliers; • Liaising with the Buying Department regarding resolution of price and unit queries; • Liaising with third party facility provider in respect of ad hoc invoice/supplier queries; • Close monitoring of unmatched receipt and unmatched invoices levels; • Regular reconciliation of supplier statements, liaison and dispute handling with suppliers, maintaining system supplier details. Accounts Receivable: • Raising monthly/ad hoc invoices (e.g. calculating amounts due, raising debtor amounts in SUN system, creating invoice documents to send to customers); • Regular internal reconciliation of customer accounts, preparing statements for customers, liaison and dispute handing with customers, maintaining customer details. Other: • Scanning of invoices, filing and general administration; • Supporting Assistant Financial Accountant with bank reconciliations of supplier payments and customer receipts; • Supporting Group Accountant with ad hoc tasks (e.g. supplier/customer analysis as required).

Person profile Personality: • • • • • • • • • • •

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Demonstrates standards of excellence, Excellent inter-personal skills, Smart & presentable appearance, Professional and logical approach to problem solving, Demonstrates a high level of professional integrity, Strong initiative and self – motivation, Determination to succeed with a ‘can do’ attitude, High levels of enthusiasm and energy, Innovative and creative, Ability to work to deadlines, Flexibility in approach to work,

Version 1.2014/ Job Description Last Review Date: June 2015

Thursday, September 14, 2017

• • • •

Promotes personal credibility through working productively, Works independently with effective time management, To seek and handle both positive and negative personal feedback, To show a willingness to learn and self-develop.

Specific Job Skills: • • • • •

Previous Stock Accounts Payable experience in a high volume environment; Highly organised; Ability to multi-task and effectively prioritise; Strong communication skills; Team player.

Computer skills: • • • •

Strong Microsoft Excel skill set; Good working knowledge of Microsoft Outlook; Experience with Island Pacific merchandising system desirable; Experience with SUN Systems accounting package desirable.

Education: •

Subject related degree in Accountancy or Business Management.

Business and Selling Skills: N/A

Management Ability: N/A

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Version 1.2014/ Job Description Last Review Date: June 2015