JOB TITLE: PAYROLL ACCOUNTANT Reports to: Finance Director Prepared by: Human Resources
FLSA Status: Exempt Date: September 5, 2018
SUMMARY: The Payroll Accountant is responsible for a wide variety of tasks that are essential for timely, accurate, and efficient payroll operations abiding by federal, state, and local laws. The payroll accountants must have a comprehensive understanding of fundamental tasks with ADP, such as paycheck calculations, taxation principles, preparing ledgers and journals, transfers, journal entries, and deposits. The payroll accountant will also ensure the appropriate disbursement of funds, maintain and update employee leave balance information, and managing and preparing vendor files for completing forms W-2 & 1099 are in place. Processing and filing of vendor invoices in a timely manner are essential along with maintaining and improving invoice coding system, managing and preparing 1099 forms annually. Processing of credit card spending and coding to correct account lines will be needed. This position will require the payroll accountant to work in collaboration with the Human Resources department to ensure all employee entries are entered properly in the system. This position is a full-time, exempt position which reports directly to the Finance Director. ESSENTIAL DUTIES AND RESPONSIBILITIES: The Payroll Accountant position’s primary responsibilities include but are not limited to the following:
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Prepare and Analyze Bi-weekly payroll reports, payroll schedules and payroll related journal entries using establish policies, procedures and guidelines in a timely manner.
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Prepare analyze and implements payroll transactions on a timely manner such as payment of hours worked, personal time off, employee benefits and application of benefit deductions.
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Monitor federal, state and local taxes, Social Security contributions, employee benefit contributions, garnishments, and other deductions to ensure accuracy of individual pay.
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Analyze payroll reports, statements, records and making recommendations to improve payroll process.
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Prepare and review the accuracy of payroll related journal entries and preform account reconciliation and analysis while ensuring supporting documents are accurate and in compliance with company policies.
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Evaluate and implement appropriate payroll policies, controls, payroll processing and system enhancements to increase efficiency.
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Maintain employee related payroll files.
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Maintain and gain updated knowledge of constantly changing and improving online payroll system.
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Assist Finance Director with preparing reports, supporting schedules, and analysis for the Annual ASBC & Affiliates Audit.
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Serve as staff point of contact for payroll helpdesk, answering questions regarding correct and accurate payroll time entry in ADP.
CORE COMPETENCIES REQUIRED: • • • • • • • • •
Excellent customer service, interpersonal, verbal and written communication skills. Proficiency in office technology including Microsoft Office Suite and standard office equipment. Highly analytical and creative problem-solver. Detail-oriented, ability to multi-task and time management skills. Ability to create positive working relationships with a diverse group of people and volunteers including gender, ethnicity, age, sexual orientation, and culture and skill level differences. Self-starter with ability to use initiative and work well without supervision. Ability to work in a team environment. Professional, courteous and friendly personality. Ability to meet deadlines and maintain confidentiality.
EDUCATION, CERTIFICATIONS AND LICENSES: The Payroll Accountant position requires the following: • • •
A minimum of a BA or BS degree in accounting. 2-4 years’ experience in payroll and accounts payable. 2-4 years’ experience working in ADP (preferably with Workforce Now).
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to handle, fingers to feel, and talk. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Equal Opportunity: Alfred Street Baptist Church is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, or any other factor prohibited by law. Qualified candidates of all backgrounds are encouraged to apply. How to apply: Please submit a resume and cover letter to, Human Resources, 325 South Patrick Street, Alexandria, Virginia 22314 or email
[email protected]
