Legal Notice
CITY OF MILFORD Office of the Purchasing Agent 70 West River Street - Milford, CT 06460
INVITATION TO BID Notice is hereby given that sealed bids for
Upgrade of the Camera Systems in the Milford Police Department Communications Room. (no substitutes) will be received in the Purchasing Agent's Office until
3:00 PM, Tuesday , April 9, 2013 when they will be publicly opened and read aloud.
Specifications are available in the Purchasing Office or may be downloaded at www.ci.milford.ct.us . Click on “City Departments”, select “Purchasing” then “Current Bids”.
The Purchasing Agent reserves the right to reject any or all bids and to accept any proposal deemed to be in the City's best interests.
Fred Bialka Purchasing Agent 203-783-3225
INSTRUCTIONS
Check the City website at http://www.ci.milford.ct.us/Public_Documents/MilfordCT_Bids/ for any applicable addenda prior to submitting a bid. It is your responsibility to insure that you have current information. The City is not responsible for data or transmission errors. Fill in the Bid Form and the Drug Free Workplace Certificate by typewriter or pen - pencil entries will not be accepted. If tie bids are received which are equal as to price, quality, and service, a bid received from a business which submits a drug free workplace certification with the bid form will be given preference in accordance with Milford's Code of Ordinances, Article V, Division 2., Sec. 2-90. Sign, seal in an envelope clearly marked :
Camera System Upgrade
and mail or hand deliver to: City of Milford Purchasing Agent 70 West River Street - Milford, CT 06460-3317 The bid must be in the Purchasing Department no later than the time and date indicated on the Invitation to Bid. FAXed and E-mailed bids are not acceptable and will not be considered. Your name and address must appear in the upper left-hand corner and the name of the bid must appear in the lower left-hand corner of the envelope. We will not accept or consider bids, withdrawals, or amendments received after the date and time specified. We are exempt from State sales tax under Connecticut General Statutes Chapter 219, Section 12-412, sub-section A and from Federal excise tax - do not include these taxes in your proposal. If you believe that a possible conflict of interest may occur should we accept your proposal and award you a contract or a purchase order, then you must disclose this belief in a statement attached to the back of the Bid Form. Technical questions may be directed via e-mail to Sgt Todd Richards, Milford Police Dept.,
[email protected] Please call Fred Bialka at 203-783-3225, or e-mail at
[email protected] questions.
if you have any procedural
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Bid Specification for the Upgrade of Camera Systems in the Police Communications Room Scope This project is for the upgrade of camera systems in the Police Department Communications Room to meet new Connecticut State retention requirements. No substitute or equivalent parts or certifications are allowed on this bid. Qualifications Bidders must meet the following qualifications to bid this project without exception: All Bidders must be Fortinet Certified, an HP Certified vendor, a Dell Premier Partner, a Milestone Expert Certified vendor, and be a Sony Platinum vendor. Bidders must have a working knowledge of Firetide mesh networks and be able to show that they have worked with Firetide in the past. This is required to upgrade the current equipment that has been installed at the Milford Police Department. The system will not function without the Fortinet properly configured. Bidders will need to keep the camera system traffic separate from the city network. Bidders will need to build a new VLAN to isolate traffic but also allow proper access for viewing from the local PD network. The Milestone camera system configuration is complicated because it spans multiple sites and servers, and ties into 3 separate networks. Detail This project will require the following equipment and work: Quantity
Description
1
Installation and Configuration Labor
1
SNTRS3U Rack Chassis (3U Rack Station for up to 12 Blade Encoders, 48 Channels)
10
4 Channel Full Function Blade Encoder for use with SNT-RS1U or SNT-RS3U.
40
Milestone licenses enterprise
40
Milestone Support
2
HP 2620-24 Switch 24-Ports Managed Rack-Mount
1
Dell Recording server specified as follows:
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Dell Server Catalog Number: 8 M1143 ________________________________________ Module Description Product Code Sku Id PowerEdge R720 PowerEdge R720 R720 [225-2133] 1 Hardware Support Services 3Yr Basic Hardware Warranty Repair: 5x10 HW-Only, 5x10 NBD Onsite 32 PCIe Riser Risers with up to 6, x8 PCIe Slots + 1, x16 PCIe Slot R68P1P iDRAC7 Express IDRAC7 Broadcom 5720 QP 1Gb Network Daughter Card 5720QP 2.5" Chassis with up to 16 Hard Drives 2516HD BEZEL Power Saving Dell Active Power Controller DAPC RAID Configuration RAID 1+RAID 5 for H710P/H710/H310 (2 + 3-14 HDDs) R1R5H73 RAID Controller PERC H310 Integrated RAID Controller PH310IR Processor Intel® Xeon® E5-2603 1.80GHz, 10M Cache, 6.4GT/s QPI, No Turbo, 4C, 80W, Max Mem 1066MHz E52603 Additional Processor Intel® Xeon® E5-2603 1.80GHz, 10M Cache, 6.4GT/s QPI, No Turbo, 4C, 80W Memory Capacity (4) 2GB UDIMM, 1333 MT/s, Low Volt, Single Rank, x8 Data Width 2U3LSR Hard Drives (2) 146GB 15K RPM SAS 6Gbps 2.5in Hot-plug Hard Drive 146A156
Prices are subject to change without notice. Terms are net 15 and subject to monthly fee for unpaid balance Signing this quote is aggreeing to Omni data, LLC's terms and conditions which can be found at http://www.omnianswers.net/termsandconditions Qty Description Unit Price Ext. Price Hard Drives (12) 1TB 7.2K RPM Near-Line SAS 2.5in Hot-plug Hard Drive 1THPHDD [3 Internal Optical Drive DVD ROM, SATA, Internal DVD ReadyRails™ Sliding Rails Without Cable Management Arm RRNOCMA Operating System Windows Server 2008 R2 SP1, Standard Edition,x64, Includes 5 CALS WS8SE5C
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CITY OF MILFORD, CT
BID FORM The undersigned bidder understands the bid invitation, instructions, specifications, and other requirements, accepts them as being sufficient for the purpose intended, and agrees to provide the City of Milford with the following in accordance therewith: Description
Unit Price
Qty Extended Price
Labor for Installation and Configuration.
$____________
1
$____________
SNTRS3U , Rack Chassis, 3U Rack Station
$____________
1
$____________
4 Channel Full Function Blade Encoder
$____________
10 $____________
Milestone licenses enterprise
$____________
40 $____________
Milestone Support
$____________
40 $____________
HP 2620-24, Switch, 24-ports, Managed, RackMount Dell Recording Server
$____________
2
$____________
$____________
1
$____________
Shipping to Milford,CT 06460
$_____________ Bid Total
$_____________
No substitute or equivalent parts or certifications are allowed on this bid.
Bid results will be posted on the City’s website. Go to www.ci.milford.ct.us, click on City Departments, then Purchasing Dept., then on Open Bid Results. NON-COLLUSIVE BID STATEMENT The undersigned bidder certifies that his bid is made independently and without collusion, agreement, understanding, or planned course of action with any other bidder and that the contents of his bid shall not be disclosed to anyone other than his employees, agents, or sureties prior to the official bid opening. Sign here
_______________________________________
Date
__________________
Print Name
_______________________________________
Tel
__________________
Company Name _______________________________________
FAX
__________________
Address
_______________________________________
E-mail
___________________
_______________________________________
EIN
__________________ (Employer ID No.)
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DRUG FREE WORKPLACE CERTIFICATE (You are NOT required to sign this form. Sign it only if it is applicable to your company.)
I hereby certify that this company: 1. Has a published statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and that this statement specifies the actions which will be taken against employees for violations of such prohibition. 2. Has a written policy informing employees about the dangers of drug abuse in the workplace, the firm's policy of maintaining a drug free workplace, any available counseling, rehabilitation, and employee assistance programs, and the penalties which may be imposed upon employees for drug use violations. 3. Each employee engaged in providing the commodities or contractual services which are being bid was given a copy of the statements specified in paragraphs 1 and 2, above. 4. In the statement specified in paragraph 1, the employees have been notified that, as a condition of working on the commodities or contractual services which are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of "guilty", or of "nolo contendere" to any violation of any controlled substance law of the United States or of any state, for a violation occurring in the workplace no later than five (5) days after such conviction or plea. 5. This firm will impose a sanction on or require the satisfactory participation in a drug abuse assistance program or a rehabilitation program, if such are available in the employee’s community, by any employee who is so convicted. 6.
This firm will make a good faith effort to continue to maintain a drug free workplace.
As the person authorized to sign this statement, I certify that this firm fully complies with the above requirements.
Signature
___________________________________
Print name
___________________________________
Company
___________________________________
Date
____________
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