oc surf & sun softball league

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LB/OC SURF & SUN SOFTBALL LEAGUE LEAGUE MEETING May 20, 2014 Meeting was called to order at 8:07 pm at Hotel Current

Quorum was established

Attendees Present: Marc Triplett– Commissioner Terri Watkins – Vice Commissioner Michael Rivera – Treasurer Nate Smith – Open Division Director Sam Roger – Women’s Division Director Michael Vecchiolla –Secretary Wyndi Bleeker- Women’s Member at Large Chris Mitchell– Women’s Member at Large Bomb Squad- Patty Felker Brit Bombers- Mike Silva Cruizers- Rafa Lopez Missing: Patrick Dyson- Open Member at Large Eric Cervantes- Open Member at Large All In D’Listers Gators

Fighting Cocks- Christopher Lee Fresh Meat-Raelyn Rodriguez Hooks- Jim Poer Hustlers- Tiffany Ray Outlaws- Whitey Whitehurst P.A.B.O.I.- Jamie French Pegasus- Mike Nutter Posse D- Jeremy Johnson Queen Mary’s- Dave Scheel Riptide C- Lisa Nichols Venom- Randall Homer Havoc Minor Threat Posse C Riptide D Rock Hard

Approval of Minutes: Jeremy Johnson made the motion to accept the Treasurers report, Dave Scheel Second, Motion approved. New Reports From the Board We have passed out the New I.O.G./By-Laws and the League Codes. They are highlighted to show the areas that have changed or were added. Please read through with the originals from the website. We will vote by line item at the next league meeting, Tuesday, June 17 will at 7:30pm. Reports: • Treasurer Checking Savings PayPal

$13, 205 $22,001 $ 1,275 $36,481

Comments: Whitey asks a question- are all team fees paid as of tonight? Answer: Yes 1. Why does an Executive Board member not have to pay full team fees? 2. Why can they pay late?

Sam addressed the issue to the league: Her team is made up of over 50% new players to the league, it was voted on by a majority of the Board, the players pay full fee and then the players pay an adjusted fee towards a Team Fee. This was also done for the Two mens teams created at Paly Day. Mike Nutter asked that we table the discussion, second by Jim Poer. Discussion Tabled. Dave Scheel made the motion to accept the Treasurers report, Jeremy Johnson Second, Motion approved. Spring Ball • Website- Kobi Blue is shutting down as of July 9. Options- League Apps Team Snap • Social Media-Eric is placing snapshots of the current L.C. teams on other leagues Facebook websites getting the L.C. information out there. • Pride Walk- Thanks to Chris, Rafa and Robert for organizing it. Great Job. • Corporate Sponsor- we have received $1500 from Miller/Coors • Liberty Classic early Registration $425 out of league teams until the end of May Looking for Open B and Women’s B Open 15 C and D teams Women’s 5 D and 5 C Fields-HB Sports Complex- confirmed Tewinkle- Find out on June 6 Women’s Championship games will be held at HB Sports Complex Apparel is by iCandy Demarini will be at HB Sports Complex • Annual League Election Nominations from the meeting Vice Commissioner Secretary Open Division Eric Santonil Mike Vecchiolla Nate Smith Whitey Whitehurst OMAL Women’s MAL James Cargil Patrick Dyson Wyndi Bleeker Chris Mitchell Whitey Whitehurst Robert Cleverenga Jenny Medrano Raelyn Salazar • Women’s Classifications -April 27 Wyndi is creating policy and procedures, notebooks are turned in, all classifications look appropriate. A committee consisting of Terri, Chris, Wyndi and Sam will meet and adjust and refine the process. • End of Season Party- Sunday, June 15 Silver Fox Time .T.B.D. • Concernso Changing the schedule for 1 player- we as a Board have decided that to change the schedule it must be a Board decision (vote). o P.A.B.O.I. Jerseys- It was talked about and decided that they were not ordered to take off their jerseys as was thought. The new managers agreed to remove the jerseys of those who could and return them.

501C3 Marc spoke to Mike Nutter on 5/19 and let him know that he may not use the 501C3 without League/Board approval. o Questions and Concerns about Pegasus using the 501C3 at Pride.  How is money accounted for?  Who and how are the volunteers chosen? Mike Nutter addressed” It is a Pegasus fundraiser; we open it up to other teams”  Is there a criteria?  He is not allowing All Teams to participate.  Is there a Tax issue Liability to use the 501C3? Question to Mike Nutter- was there ever a direct invitation to the League to participate? We could not find one in the League minutes. Mike Nutter addressed and said It was mentioned in the beginning of the year and past teams were contacted. o

Whitey Whitehurst made the motion- that the League apply to run a beer booth for LB Pride with 25% going to the league and 75% going to the teams who participate. It is run by the league and participants are only league members. Second by Patty Felker Discussion: We are limited in how much fundraising we can do as a non-profit We need a policy on whom and how to use the 501C3 The Board will discuss and come up with a Policy. A roll call vote was called for: Terri Watkins – Vice Commissioner Yes Michael Rivera – Treasurer Yes Nate Smith – Open Division Director Abstain Sam Roger – Women’s Division Director No Michael Vecchiolla –Secretary Yes Wyndi Bleeker- Women’s Member at Large Abstain Chris Mitchell– Women’s Member at Large Yes Bomb Squad- Patty Felker Yes Brit Bombers- Mike Silva Yes Cruizers- Rafa Lopez Yes Yes – 10 No – 6 Abstain – 2 Motion Carried

Fresh Meat-Raelyn Rodriguez Hooks- Jim Poer Hustlers- Tiffany Ray Outlaws- Whitey Whitehurst P.A.B.O.I.- Jamie French Pegasus- Mike Nutter Posse D- Jeremy Johnson Queen Mary’s- Dave Scheel Venom- Randall Homer

Meeting Adjourned at 10:30 pm, next League meeting is June 17, 2014 at 7:30pm. Respectfully Submitted, Michael Vecchiolla Secretary Surf and Sun Softball

No No Yes Yes Yes No No No Yes