Payables Accountant Job Description 0daa9b805fd90cbefc4a-215f04bd6be12dbd013c02b3274c21ee.ssl.cf2.rackcdn.com ›

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Payables Accountant Job Description Title: Payables Accountant Part-Time: Support Hourly: Non-Exempt

Reports to: Pastor of Administration Supervises: N/A Revised: 1-2021

Purpose To accurately process invoices, track expenditures, and report the financial condition of Constance’s books Qualifications 1. Testimony of faith in Jesus Christ as Savior and Lord 2. Has a maturing relationship with Christ and His church, and is reaching out to those who do not yet know Him. 3. Unreserved commitment to the purpose, vision, and core values of Constance Free Church. 4. Ability to abide by the policies, procedures, and practices of Constance Free Church. 5. Represent in good conscience the position of the Constance Free Church Biblical Manhood and Womanhood Paper. 6. Can subscribe without mental reservation to the EFCA Statement of Faith. 7. Effective communication skills: written, verbal and interpersonal 8. Derives satisfaction from serving as a team player in a collaborative environment. 9. Previous experience with bookkeeping and accounting for a small business or church. 10. Computer literacy with strong skills with double entry accounting and spreadsheet software. 11. Ability to interact cooperatively with a variety of staff and lay leaders. 12. Spiritual gift of administration with strong organizational skills. 13. Discipline in following procedures and assertiveness to lead others to comply. 14. Openness and adaptability to the changing needs of our growing church. Responsibilities This position is responsible for several areas of accounting for Constance Free Church and BridgeLink, primarily: Accounts Payable, Fixed Asset Accounting, Check Writing, Record-Keeping, Budgeting, Cash Flow management, and Financial Reporting. 1. Accounts Payable (25%)

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a. Records payables as incurred, based primarily on invoice information. b. Clears payables upon payment completion. c. Maintains vendor accounts. Payable Payments (25%) a. Pays and tracks payables, invoices, and expense reimbursements according to ministry leader authorization and vendor terms. b. Enforces signature authority policy on all accounts and payments. c. Clears outstanding checks over six (6) months old. Record-Keeping (25%) a. Establishes a set of files for each fiscal year. b. Maintains files to ensure documentation per federal, state, and Constance requirements for payables, check requests, payroll, expense reimbursements, fixed asset files, and journal entries. c. Securely dispose of unneeded documentation. d. Maintains the Chart of Accounts and job coding. Financial Reporting (5%) a. Follows the Constance Accounting Calendar and “freezes” monthly and annual financial information. b. Records journal entries as needed for accrual accounting and to maintain a balanced set of books. Records all financial activity of Constance. c. Reviews agreed upon total church financial reports with Pastor of Administration monthly according to a schedule. d. Distributes reports to various staff and lay leaders for budget management and responds to questions. e. Supports the annual audit by a Certified Public Accountant and Worker’s Compensation representative. Cash Flow management (5%) a. Records deposits and makes transfers between accounts as needed. b. Reconciles all bank accounts monthly. c. Settles cash advances in a timely manner. Payroll (5%) a. Enter and maintain employee payroll records and Federal, State, and Constance mandated paperwork b. Maintain salary/wages, benefits, and deductions on payroll software and in HSA account. c. Maintain budgeted vs actual hours report and provide report to staff as needed.

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Fixed Asset Accounting (5%) a. Capitalizes and tags fixed assets per policy. b. Records fixed asset values, depreciable life, etc. c. Records monthly depreciation expense. d. Records final disposition of sold or disposed of assets. e. Performs a physical audit of assets every three (3) years. Miscellaneous Support (5%) a. Cell phone management b. Support short-term missions i. Records short-term mission income. ii. Journal entries in accounting software. iii. Maintains individual account information in Quickbooks. iv. Distributes bi-weekly reports. c. Prepare annual 1099 to appropriate recipients. d. Maintains current proof of insurance certificates.

Relationships 1. This position reports to the Pastor of Administration 2. This position collaborates with the Office Manager. 3. This position interacts with all staff members, lay leaders, and some individual ministry participants.