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Columbus/Franklin County Continuum of Care
2015 Plan for Point-in-Time Count of Homeless Persons Columbus and Franklin County Counting Methodology This document provides a brief overview and work plan for the 2015 Point-in-Time Count of homeless persons in Columbus and Franklin County required by the U.S. Department of Housing and Urban Development (HUD). Additional information on issues regarding counting sheltered and unsheltered homeless individuals is forthcoming from HUD. Information is expected to be posted on the HUD Homelessness Resource Exchange. As in 2014, the 2015 Point-in-Time Count will include simultaneous counts in order to have an accurate Point-in-Time Count of sheltered and unsheltered individuals in the community. Population
Location
Count Type
Source/Methodology
Sheltered Homeless
Shelters & Transitional Housing Programs
Administrative Records and Enumeration
CSB’s Columbus Service Point (CSP); CSB surveys programs not part of CSP The count will capture those that were homeless the night of January 28, 2015.
Unsheltered Homeless
Known Location (street areas and encampments)
Enumeration
Outreach teams assigned to locations and given screening tools to count only unsheltered homeless persons
Unsheltered Homeless
Soup Kitchens
Enumeration
Volunteers assigned to locations and given screening tools to count only unsheltered homeless persons
Unsheltered Homeless
Veterans Memorial
Enumeration
Volunteers assigned to administer screening tools to count homeless persons presenting at count headquarters
Unsheltered Youth, including Transitional Age Youth
Veterans Memorial
Enumeration
Volunteers assigned to administer screening tool to count homeless persons presenting at count headquarters
Housed Persons in Permanent Supportive Housing
Permanent Supportive Housing
Administrative Records and Enumeration
CSP; CSB surveys programs not part of CSP
Count Date HUD requires that all communities conduct their count during the last ten days of January 2015. The date for the count is Thursday, January 29th, 2015 (night of January 28th). The unsheltered count will occur during the day from 9:00 a.m. – 3:00 p.m. for single adults, families, transitional age youth and unaccompanied youth. The count will capture individuals and families that were homeless on the night of January 28th, 2015 by asking about residence for the specific night. A count headquarters site at Veterans Memorial will be established for the count and connection to
services will also be provided to persons who present. Outreach teams will be dispatched throughout the day to known encampments to count anyone who does not present at count headquarters. The meal site count will occur throughout the day of January 29th. Process Management The 2015 point in time count will be coordinated by the Point in Time Count Planning Group acting on behalf of the Rebuilding Lives Funder Collaborative, the entity leading the local Continuum of Care. This group will include representatives from various stakeholder groups including street outreach providers, other community providers who work with homeless persons as well as formerly homeless individuals from CSB’s Citizens Advisory Council. Erin Maus, CSB’s Program Manager will work with volunteers and CSB staff to coordinate the count and evaluation process. The PIT Count Planning Group will estimate the number of volunteers needed for the count and duties involved. Volunteers will be recruited, trained, and assigned as needed to conduct a comprehensive count. Activities Timeline Count
Activity
General
PIT Count Planning Group Meeting 1 Debriefing of 2014 PIT Count
General
Responsible
Target Dates
2/20/14
PIT Count Planning Group Meeting 2 Determine and/or review Event location Activities Timeline
CSB PIT COUNT PLANNING GROUP CSB PIT COUNT PLANNING GROUP
General
PIT Count Planning Group Meeting 3 Determine and/or review Team Leader assignment Donations
CSB PIT COUNT PLANNING GROUP
6/10/14
General
PIT Count Planning Group Meeting 4 Determine and/or review Time and structure of event Involvement of TAY
CSB PIT COUNT PLANNING SUBGROUP
8/12/14
General
Confirm Resource Fair locations
CSB
8/22/14
General
PIT Count Planning Group Meeting 5 Determine and/or review Survey tool Participation forms Donations Food day of event
CSB PIT COUNT PLANNING GROUP
10/14/14
General
PIT Count Planning Group Meeting 6 Determine and/or review Participating agencies Team Leader roles and responsibilities Parking day of event Volunteers Involvement of TAY
CSB PIT COUNT PLANNING GROUP
11/11/14
4/1/14
S:\Research and Development\Continuum of Care\2015\Application\Registration\Attachments\Other\PIT Count Summary Workplan 2015.doc
Unsheltered: Providers General
Agency Participation form released via email and posted to CSB’s website PIT Count Planning Group Meeting 7 Determine and/or review Donation requests Roles of volunteers Meal Sites Food day of event
CSB
11/11/14
CSB PIT COUNT PLANNING GROUP
11/19/14
General
PIT Count Planning Group Meeting 8 Determine and/or review Donation requests Participating agencies
CSB PIT COUNT PLANNING GROUP
12/9/14
Unsheltered: Providers
Volunteer Sign-Up form released via email and posted to CSB’s website.
CSB
12/9/14
General
PIT Count Planning Group Meeting 9 Determine and/or review Participating agencies Flow of the event Parking Security
CSB PIT COUNT PLANNING GROUP
1/6/15
Unsheltered: Meal providers
Contact (phone/email) made with meal providers informing them of the count and asking if they are willing to allow a team to visit for survey.
CSB
1/7/15
Unsheltered: Providers
Sub-committee meets to discuss known camps for outreach to check (land, 24/7)
CSB, Outreach Staff
1/9/15
General
PIT Count Planning Group Meeting 10 Determine: Finalize agencies represented at PIT Count Finalize volunteers’ responsibilities Review Count Materials Finalize Volunteer Training location and time Review Volunteer agenda, content Donations
CSB PIT COUNT PLANNING GROUP
1/13/15
Unsheltered
Response from participating agencies due to CSB
CSB
1/12/15
General
PIT Count Planning Group Meeting 11 Team Leaders Determine and/or review Roles and responsibilities day of event
CSB PIT COUNT PLANNING GROUP
1/20/15
Unsheltered
Response from volunteers due to CSB.
CSB
1/20/15
Unsheltered
PIT Volunteer Survey Training Review survey tool Role and responsibility the day of event
CSB Volunteers
1/23/15
S:\Research and Development\Continuum of Care\2015\Application\Registration\Attachments\Other\PIT Count Summary Workplan 2015.doc
PIT Count Planning Group Meeting 12 Determine: Floor plan of participating agencies Final volunteer assignments made. Contingency volunteers identified for back-up in case of illness or other absence.
CSB PIT COUNT PLANING GROUP CSB
1/26/15
Unsheltered
Donations finalized and dropped off to CSB
CSB
1/27/15
Unsheltered
Resource Fair Set Up
1/28/15
Unsheltered
Unsheltered
Resource Fair Occurs Training occurs for Resource Fair survey volunteers and meal site survey volunteers prior to doors opening. Meal Count Occurs
CSB Volunteers CSB Volunteers
Sheltered
CSP Shelter Count for January 29, 2015
CSB
Unsheltered
Data for all unsheltered collected in electronic format
CSB
Sheltered
Data collected from all non-CSP users via email survey
CSB
General
PIT Count Planning Group Meeting 13 Review Draft Count Results: o Results by site and team leader o Meal Count results o Resolution of uncertainties, duplicates, etc. Emergency service providers, 24/7 storefronts, and getting people to shelter Review Count Process: o Strengths, weaknesses o Recommendations to improve the process o Next Steps Data collected on unsheltered individuals and families will be matched against CSP data to avoid duplication. Data on unsheltered and sheltered summarized
CSB PIT COUNT PLANNING GROUP
General
Unsheltered
Unsheltered
General
CSB Volunteers
CSB
1/26/15
1/29/15
1/29/15 Throughout the day 1/30/15 through 2/24/15 1/20/15 through 2/24/15 1/20/15 through 2/6/15 2/10/15
CSB
2/11/15 through 2/22/15 3/12/15
General
Count Summary report issued to Rebuilding Lives Funder Collaborative
CSB
3/13/15
General
Count Summary report submitted to HUD & COHHIO
CSB
3/30/15
S:\Research and Development\Continuum of Care\2015\Application\Registration\Attachments\Other\PIT Count Summary Workplan 2015.doc