SIOUX FALLS SCHOOL DISTRICT NO. 49-5 1101 North Western Avenue Sioux Falls, South Dakota 57104
SPECIAL CONDITIONS TITLE: DATE OF ISSUE:
CSW – AUDIO VISUAL SUPPLIES 2015-16 WEDNESDAY, APRIL 8, 2015
TIME AND DATE DUE:
11:00 A.M. FRIDAY, MAY 15, 2015
LOCATION OF BID OPENING: SEND SEALED BIDS TO
Central Services Center Purchasing Department 1101 North Western Avenue Sioux Falls, South Dakota 57104-1200 OR email them to
[email protected]
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CONTRACT TERM: A contract(s) resulting from District’s proposal will be for a period of one (1) year, from July 1, 2015 through June 30, 2016 inclusive. Brand names as bid, accepted and awarded are firm for the contract period and substitutions will not be permitted without prior approval of the Supervisor of Purchasing.
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BID BOND: Bidders will be required to submit with their bid an original bid bond, cashier’s check or certified check in the amount of $1,000.00 made payable to the Sioux Falls School District as a guarantee that they will enter into a contract. Faxed or emailed bid security will not be accepted.
3.
ALTERNATE BRAND NAME BIDS: Whenever an article or material is defined by describing a proprietary product or by using the name of a manufacturer, the term “or equal” if not inserted shall be implied. Although certain manufacturers’ trade name and numbers may be specified, an alternate will be considered. Where the word “Only” or “No Substitution” is used, the specified product is the only one considered. When an alternate is bid, please comply with the following procedures (failure to comply may render your bid unresponsive). A. Furnish complete literature on the item you bid. Full line catalogs will be appreciated. B. Complete the blanks for manufacturer’s name, model number and any other information as requested. The School Board reserves the right to determine which products offered will best meet its requirements. Said determination will be made in the District’s best interest and shall, therefore, be considered final.
4.
DELIVERY: The District shall issue purchase orders throughout the contract term totaling not less than $100.00 per order. Delivery shall be F.O.B. Central Services Warehouse, 1101 North Western Avenue, Sioux Falls, South Dakota, 57104, all transportation and handling charges included in the bid price. All deliveries are to be made within thirty (30) days following receipt of purchase order.
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PRICING AND METHOD OF AWARD: All prices quoted by bidder are firm for the term of the contract. Contracts will be awarded to the lowest responsible bidder whose total bid per item or by group of items, is lowest. Price decreases are acceptable on invoice(s) presented for payment. If the open market price of a specific contract item is under the vendor’s price, the District reserves the right to purchase the lower priced product.
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CSW – AUDIO VISUAL SUPPLIES 2015-16 – CONT’D
The School Board reserves the right to reject any or all bids, waive irregularities and make award(s) as deemed to be in the best interest of the District. 6.
RESALE: Items bid that are awarded by contract to a vendor will be subject to resale by the District to other school districts and government entities.
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ESTIMATED QUANTITY: The District does not guarantee the purchase of any minimum or maximum quantity during the term of the contract. Estimates of usage during the contract period July 1, 2015, through June 30, 2016, are shown on the bid proposal form. These are estimates only and are not to be construed as firm purchase amounts. Items will be ordered as needed by the Purchasing Department.
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TABULATIONS: Bidders and the public are invited, but not required, to attend the formal opening of bids. No decisions related to an award of a contract or purchase order will be made at the opening. A copy of the bid tabulation will be available at the Purchasing Department prior to the awarding of contracts or on the Sioux Falls School District website at www.sf.k12.sd.us/purchasing .
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VENDOR CONTACT: On occasion the District may need to contact a vendor regarding shipping dates, pricing structures, invoices and technical questions. Often, the name of the individual signing a bid is not the person to contact. Therefore, please list below additional personnel who can be contacted. Name__________________________________________________ Telephone_______________________________________________ Email__________________________________________________
10. SHELF LIFE: Items delivered shall have a shelf life of not less than twelve (12) months from the date of delivery, under normal storage conditions. 11. SAMPLES: Bidders shall furnish samples and specifications for each item on which an alternate bid is submitted to the Purchasing Department, 1101 N Western Ave, Sioux Falls, SD 57104 by the bid opening date and time. Samples will not be returned unless requested. NOTE: Samples need not be submitted if bidding items previously accepted by the District. 12. ADDITIONAL INFORMATION: For additional information regarding any item in the Special Conditions or on the Bid Proposal Form, please contact Missy Braak, Purchasing Supervisor (605-367-7901). 13. IDENTIFICATION OF BID: If you are submitting your bid via email, please indicate the bid title in the subject line of your email and attach the Bid Proposal Form to the email. Please email your bid to
[email protected] by the time and date due. If you are submitting your bid via mail please indicate the bid title on the outside of the envelope and mail it to Central Services, Purchasing Department Attn Missy Braak, 1101 N Western Ave, Sioux Falls, SD 57104 by the time and date due. Thank you.
************************************ *************** ********* SIOUX FALLS SCHOOL DISTRICT NO. 49-5 Todd Vik Business Manager By:
Missy Braak Purchasing Supervisor
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