Finance & Admin Services Dept. PO Box 1293 Albuquerque NM, 87103 eRequest for Quotation
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Click here to review the Invitation List for this Solicitation
Solicitation Title: Q2015000226, Financial Statement and CAFR Software Solicitation Description: Q2015000226, Financial Statement and CAFR Software Solicitation Nbr: Q2015000226 Reference Number:
Requistion Nbr: R2015000470 Document Nbr: D2015000638
IMPORTANT NOTIFICATION: You have not yet responded to this Solicitation. Solicitation Date of Issue: THU JUN 18, 2015
Response Due NO LATER THAN: WED JUN 24, 2015 05:00:00 PM MDT
THIS SOLICITATION REQUIRES A RESPONSE TO ALL ITEMS
IN: 2 Days 7 Hours 26 minutes 40 seconds Required Delivery Date: 07/01/2015
Freight:
Freight / Handling Included in Price
FOB: Destination
Delivery Point: VARIOUS Name 1: VARIOUS Name 2: Name 3: Contact Email:
[email protected] Contact Person: REBBEKKA ESTRADA
Address 1: ALBUQUERQUE METRO AREA Address 2: City, State & Zip: ALBUQUERQUE, NM 87103
Email:
[email protected]
Phone Nbr: 5057684945
Fax Nbr:
Buyer: REBBEKKA ESTRADA Phone Nbr: 505/7684945
Email:
[email protected] Fax Nbr:
Solicitation Instructions: CITY OF ALBUQUERQUE STANDARD CONTRACT TERMS AND CONDITIONS AND SOLICITATION INSTRUCTIONS TO VENDORS: The City of Albuquerque Standard Contract Terms and Conditions and Solicitation Instructions to Vendors are hereby incorporated by reference into this solicitation as if set forth herein in their entirety, and are located on the Internet at http://www.cabq.gov/vendor/. If you do not have internet access, you may contact the Purchasing Office at (505) 7683320 to obtain a copy. The Standard Contract Terms and Conditions and Solicitation 1: Instructions to Vendors shall apply to this solicitation and the City of Albuquerque Standard Contract Terms and Conditions shall apply to any contract resulting from this solicitation. Failure by any submitting vendor to obtain a copy of such shall in no way constitute or be deemed a waiver by the City of either document, or any part of them. No liability will be assumed by the City for a submitting vendor's failure to consider the City of Albuquerque Standard Contract Terms and Conditions in its response to the solicitation. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor. 2:
Vendor understands that vendor has an obligation to, and accepts responsibility for, safeguarding the vendor user ID and password against unauthorized use and that The City has the right to rely on the authenticity of any offers submitted through the vendor user ID and password. Vendor understands that an offer submitted electronically has the same force and effect as an originally signed document and that vendor is bound by any offer submitted electronically through the vendor user identification ("ID") and password. Total price must include all applicable taxes, licenses, registration, freight and fees.
3: Price shall be FOB destination unless otherwise indicated.
ELECTRONIC RESPONSE: Unless otherwise specified, this solicitation must be responded to electronically by submitting the required information and uploading any required documents as instructed below or in the attached documents. No other method of delivery will be permitted unless an exception has been approved in writing by the City Purchasing Officer at least five business days prior to the deadline for receipt of offers. The individual submitting the offer certifies that he/she is authorized to submit the electronic response for the offeror. 4: The offeror understands that it has an obligation to, and accepts responsibility for, safeguarding the vendor user ID and password against unauthorized use and that the City has the right to rely on the authenticity of any offers submitted through the vendor user identification ("ID") and password. The offeror understands that an offer submitted electronically has the same force and effect as an originally signed document and that it is bound by any offer submitted electronically through the vendor user ID and password. Explanations: Any questions regarding this solicitation must be directed, via email or phone, to the Buyer listed above at least 10 consecutive days prior to the deadline for receipt of offers, unless otherwise provided in the solicitation documents. 5: Oral explanations or instructions given prior to the opening of offers shall not be binding. Any official explanations must be issued, in writing, by the Purchasing Division. 6:
Pricing: Total price must include all applicable taxes, licenses, registration, insurance, bonds, permits, freight and fees.
7:
Gross Receipts Taxes: An offeror shall include any applicable gross receipts taxes in its offered price, unless otherwise specified in the solicitation documents, and such offer will be construed in that manner. If requested, the City will furnish a nontaxable transaction certificate. Determination of whether the tax is due and payment of the tax is the responsibility of the Offeror. Applicable taxes are to be included in each invoice due and may not be billed more than sixty (60) days after providing the goods or services to which the taxes apply.
8:
Withdrawal of Offer: An offer may be withdrawn or cancelled at any time BEFORE the deadline for receipt of offers.
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Addenda: It is the responsibility of an offeror to make sure that it has reviewed all addenda prior to making an offer. Offerors may contact the Buyer to obtain information regarding any addenda issued. Failure to obtain an addendum shall not be grounds for overturning a recommendation of award. If an addendum affects your response, you may change your response at any time up to the deadline for receipt of offers. THIS INSTRUCTION IS ONLY TO BE APPLIED FOR QUICK QUOTES Application of Preferences This procurement is subject to the application of the following preferences:
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Small and Local City of Albuquerque Preference: In accordance with §5517 Public Purchases Ordinance, to receive a 5%preference for a local preference and/or for a small preference to the amount bid or proposed, the Offeror must submit the Local and Small Vendor Preference Certificate. Click HERE for form.
Header File NO HEADER FILES ATTACHED Attachments:
AGENCY PROMPT Payment Terms: Fill out this section only if you offer a discount for the agency making its payment to you promptly Terms Text:
Discount Terms: .0
example: 5.25% / 30 net 31 days = 30 net 31
example: 5.25% = .0525
Note: Discount and Terms pertain to each item on this Request for Quotation. Changing the amount changes it for ALL items previously submitted.
Solicitation Items: Item Number: 001
Line Item File Attachments:
Quantity: 1
Solicitation Nbr: Q2015000226 v00
NO LINE ITEM FILES ATTACHED
Unit of Measure: EACH
Commodity Code: 20810
Description: The City of Albuquerque is requesting bids for Financial Statement and Comprehensive Annual Financial Report (CAFR) Production software for the Department of Finance and Administrative Services Accounting and Financial Reporting Division. The City will be requiring 1015 licenses for software with the following requirements: Financial Statement Solutions * The ability of importing financial data from source systems to create financial statements, budget to actual statements and statistical information. * Governmentwide adjustment capability CAFR Preparation
* The CAFR should be contained in one document with easy formatting and pagination capabilities * Software should be able to identify rounding issues * Software should have builin logic that will update language within the document when certain criteria are met (i.e. change increase to decrease when criteria ar met) * Amounts in MD & A, footnotes and elsewhere in the documents should be linked to the Financial Statements so that the amount is updated when an adjustment is made * Annual updates for new GASB statements is preferred Item 001 Response
Recycle Status: Unit(EACH) Price in US DOLLARS and CENTS: $ 0
S
Unit Price Text
Zero Dollars and no cents
Comments:
ATTACH FILES TO LINE ITEM 001 HERE Click the radio button to: Upload New Files OR Manage already uploaded File(s):
Optionally, please supply:
Number of Current Attachments: 0
Retail Price: Manufacturer Name:
For Item 1
Manufacturer ID: Manufacturer Part Nbr: Manufacturer URL: Item Identification ID:
Total Extended 0.00 Price:
Zero Dollars and no cents
You will receive an onscreen and an email confirmation of your response. If you do not receive these confirmations, please contact the Sicommnet Help Desk at 800.614.0563 (ext. 201 for Help Desk) or email to:
[email protected] Solicitation Closes In: 2 Days 7 Hours 26 minutes 40 seconds Back Print Submit Response ©Copyright 19982015 Sicommnet, Inc. All rights reserved. rfqhdrItemsMAILER (Revised:2015.03.30) Machine: prodappv6a IP: 209.210.35.194 When applicable, the Sicommnet SOSA governs transaction fees. Please review on a regular basis. Marketplace Account Number: P00000058144 UserID: cdgresearch Company: E.REPUBLIC, INC.
