Sponsorship Prospectus


[PDF]Exhibit/Sponsorship Prospectus - Rackcdn.com5b750db8e02a491e5960-1df61df2019d820b77e02493e932b159.r45.cf1.rackcdn.co...

0 downloads 256 Views 932KB Size

CME SYMPOSIUM

© 2012 iStockphoto.com/Eduard Kachan

May 29-31 • Kiawah Island, South Carolina

Exhibit/Sponsorship Prospectus Showcase your products and enjoy personal contact with more than 350 attending ophthalmologists

Overview

Reach more than 350 members of your target audience

Table of Contents Sponsorship Packages............................. 4

You’re invited to exhibit May 29-31, 2014 at the East Beach Conference Center on Kiawah Island in South Carolina. Kiawah Eye provides the ideal opportunity to share your company’s important message as you interact and have personal contact with more than 350 attending ophthalmologists over 3 days of exhibiting.

About the Meeting ................................... 5

Contribute to daily practice decision-making

About Our Attendees .............................. 6

Just as attendees will use this meeting’s program material to help guide their clinical and surgical decision-making, they’ll also look to your products and services showcased in the exhibit hall to assist in providing better care for their patients and better management for their practices.

Overview ...................................................... 2

Exhibit Schedule/Price and Payment/ Eligibility/Specifications/ Reserving Space/Assignment of Space/Cancellations............................ 7 Exhibit Rules/Liability/Cancellation of Symposium/Exhibitor Badges/ Exhibitor Service Kit/Notice .................. 8 Application for Exhibition ...................... 9 Sponsorship Agreement ..................... 11

Program topics include: • • • •

Cataract surgery Surgical glaucoma Interactive cornea Survive or thrive

• • • •

Retina essentials Reality ophthalmology Oculoplastics Subspecialty spotlight

Showcase your products and services Your participation in this meeting will create a more distinguished presence for your business among attending ophthalmologists. And we understand the significance of exposure and easy access to the exhibit area, so we’ve created exhibit hall traffic builders with your needs in mind.

CONTACT US Exhibitor and Sponsorship Contact Information: Donna Rosenstock

Gain valuable exposure and prominent recognition through one or more of these opportunities:

• EXHIBIT BOOTH (See page 7 for more details) Gain more than 4.75 unopposed hours with your target audience for $3,400.

Toll-free: 1-800-257-8290, ext. 257

• SPONSORSHIP LEVELS (See page 4 for more details)

In NJ/International: 856-848-1712, ext. 257

$20,000 Gold Package includes all the benefits of the bronze and silver levels PLUS your choice of a premium promotional item. $12,500 Silver Package includes all the benefits of the bronze level PLUS one meter sign billboard and meeting bag insert. $7,500 Bronze Package includes one exhibit booth, literature rack material, and recognition on the meeting signage, PowerPoint slide and program book. • INDUSTRY EXPERT THEATERS (IETs) (Please email us for more details) The meeting offers a limited number of IETs. IET sponsors are also eligible for recognition as a gold sponsor. Guidelines and applications are available upon request.

Email: [email protected]

Fax: 856-848-3522 Mail to: Attn: Donna Rosenstock Kiawah Eye Exhibits 6900 Grove Road Thorofare, NJ 08086-9447

Industry Expert Theater Contact Information: Robin Simon Email: [email protected]

2

Last year’s exhibitors include:

Dear Exhibitor, On behalf of the Planning Committee for the Kiawah Eye meeting, we invite you to participate as an exhibitor at the 2014 symposium, to take place May 29-31, at the East Beach Conference Center on Kiawah Island in South Carolina. The 2013 meeting boasted the largest attendance in our meeting’s history, bringing together more than 350 ophthalmologists from 33 states, along with international attendees. We also received the most advance registrations for the 2014 meeting, confidently proving we provide a positive meeting experience year after year for a loyal customer base.

Eric D. Donnenfeld, MD Program Director

We are hard at work building on this momentum to produce another successful and engaging experience — providing you with the ideal opportunity for you to network one-on-one with your target audience.

Lumenis

Mike Swomley Manufacturer’s Representative MSI Precision Specialty Instruments

and

Here are a few more reasons why attendees rate this one of the top ophthalmology meetings of the year: • Comprehensive agenda that includes cataract surgery, surgical glaucoma, cornea, retina essentials and various Kerry D. Solomon, MD subspecialty topics to advance their expertise. Program Director • Fresh clinical insight from prominent specialists on challenges ophthalmologists face daily. • Interactive format featuring debates, roundtables and audience response sessions to foster greater networking between faculty and attendees. • Valuable CME to keep expertise current and earned while spending 3 days on a beautiful barrier island. Our attendees will be on Kiawah Island this spring looking for updates, perspective and information on new products, services and equipment. I encourage you to be there to greet them. Contact AMS Exhibit Management to learn how you can increase your exposure and maximize your impact at Kiawah Eye. We look forward to your participation in our 2014 symposium. Sincerely, Eric D. Donnenfeld, MD Kerry D. Solomon, MD Program Directors

3

Sponsorship Packages

May 29-31 • Kiawah Island, South Carolina Gain high-value exposure and prominent recognition for your products and services with one of our sponsorship packages GOLD PACKAGE

$20,000

Includes all benefits of the Silver and Bronze Sponsorship Packages plus the following exposure and recognition: Each Gold Sponsor will have the choice of one (1) of the following promotional items (only one (1) of each item is available for the event and will be awarded to Gold Sponsors on a first-come, first-serve basis):

SOLD

• Program book cover 4: Corporate branded advertisement on the back cover of the meeting program.

• Meeting bags: Corporate logo on meeting bags provided to all attendees at meeting registration.

• Lanyard: Corporate branded lanyard to hold name badge worn by all attendees.

• Hotel keycards: Product or corporate branded keycards given to attendees as they check into their hotel.

SOLD

SILVER PACKAGE

$12,500

Includes all benefits of the Bronze Sponsorship Packages plus the following exposure and recognition: • Meter sign billboard: Each Silver Sponsor will receive a meter sign to be placed in a prominent location within the common area of the event. Sponsor will be responsible to supply ad materials which may reflect product or corporate branding.

BRONZE PACKAGE

$7,500

Includes the following exposure and recognition: • Meeting signage: Inclusion on all meeting signage, including entrance unit(s), noting meeting sponsors according to sponsorship level.

• Exhibit booth: One (1) standard Exhibit Space. • Literature rack: Exclusive to meeting sponsors, the official product literature rack(s) will be placed in a prominent location within the common area of the event. Each bronze sponsor will receive one (1) slot in which to place product literature.

• PowerPoint: Inclusion on a PowerPoint slide noting meeting sponsors according to sponsorship level. • Program book listing: Inclusion in sponsor listing in program book according to sponsorship level.

Contact: Donna Rosenstock • 1-800-257-8290, ext. 257 • 856-848-1712, ext. 257 • [email protected] Mail to: Attn: Donna Rosenstock • Kiawah Eye • 6900 Grove Road • Thorofare, NJ 08086-9447 Please find sponsorship application on page 11.

4

About the Meeting

Program Directors Kerry D. Solomon, MD Director, Carolina Eyecare Physicians Research Institute Adjunct Clinical Professor of Ophthalmology Storm Eye Institute Medical University of South Carolina Charleston, South Carolina

Eric D. Donnenfeld, MD Clinical Professor of Ophthalmology New York University Medical Center Trustee, Dartmouth Medical School Founding Partner Ophthalmic Consultants of Long Island New York, New York

Personalized education makes Kiawah Eye Hawaii one of the best meetings of the year This meeting provides the perfect combination of education, networking and reenergizing for ophthalmologists. In a relaxed setting, faculty and attendees will discuss cases, therapy techniques and surgical strategies while exploring how to apply new diagnostic and treatment modalities to patients. We utilize classroomstyle seating to enhance one-on-one interaction between experts and colleagues, as well as question and answer sessions to generate audience participation and ensure no voice gets lost in the crowd.

Target Audience This program is designed for comprehensive ophthalmologists.

Planning Committee

Learning Objectives

Steve T. Charles, MD

Ophthalmologists attending this meeting will: • Assess the latest breakthroughs in the areas of age-related macular degeneration, cataract, glaucoma, refractive surgery, intraocular lenses and other clinical topics. • Analyze complicated ophthalmic cases and daily hurdles encountered in the operating room and apply the most appropriate techniques and technology to benefit patients. • Improve surgical practice after observing tips and techniques from experts explaining how their surgical methods went from good to great. • Counsel difficult or dissatisfied patients pre- and postoperatively, maintaining a positive relationship with them. • Discuss the latest technological advances in cataract surgery such as femtosecond-assisted cataract surgery, toric, accommodating and multifocal IOLs; relaxing incisions to reverse astigmatism, as well as patient selection and preoperative strategies. • Gain understanding of the latest surgical glaucoma techniques including micro-invasive devices through didactic presentations, video case studies and panel discussion. • Analyze the best treatment options and surgical techniques for cataract patients with glaucoma. • Evaluate various corneal conditions such as corneal ulcers, herpes keratitis and corneal thinning disorders and overall optimizing of the corneal surface prior to surgical procedures and apply the correct treatment. • Identify important topics in subspecialties such as oculoplastics and neuroophthalmology that are applicable to the comprehensive ophthalmologist. • Evaluate retinal disease and understand what is essential for a comprehensive ophthalmologist to know to improve patient outcomes. • Examine how new practice management services and approaches integrated into the daily office flow can better serve patients.

Clinical Professor of Ophthalmology University of Tennessee College of Medicine Memphis, Tennessee

Uday Devgan, MD Private Practice, Devgan Eye Surgery Chief of Ophthalmology Olive View UCLA Medical Center Los Angeles, California

John A. Hovanesian, MD, FACS Clinical Faculty, UCLA Jules Stein Eye Institute Los Angeles, California Private Practice, Harvard Eye Associates Laguna Hills, California

Terry Kim, MD Professor of Ophthalmology Cornea and Refractive Surgery Duke University Eye Center Durham, North Carolina

Stephen S. Lane, MD Medical Director, Associated Eye Care Adjunct Clinical Professor University of Minnesota Minneapolis, Minnesota

Richard A. Lewis MD Sacramento Eye Consultants Sacramento, California

Richard L. Lindstrom, MD Founder and Attending Surgeon Minnesota Eye Consultants, PA Adjunct Clinical Professor Emeritus University of Minnesota Department of Ophthalmology Associate Director, Minnesota Lions Eye Bank Board Member Minnesota Medical Foundation Visiting Professor UC Irvine Gavin Herbert Eye Institute Bloomington, Minnesota

Richard J. Mackool, MD Director, The Mackool Eye Institute Senior Attending Surgeon The New York Eye and Ear Infirmary Astoria, New York

Thomas W. Samuelson, MD Glaucoma and Anterior Segment Surgery Minnesota Eye Consultants, PA Adjunct Associate Professor, University of Minnesota Minneapolis, Minnesota

This continuing medical education is jointly provided by and

M. Edward Wilson Jr., MD Professor of Ophthalmology and Pediatrics N. Edgar Miles Endowed Chair, Storm Eye Institute Medical University of South Carolina Charleston, South Carolina

5

ACCREDITATION: This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education through the joint providership of Vindico Medical Education and MUSC Storm Eye Institute. Vindico Medical Education is accredited by the ACCME to provide continuing medical education for physicians. CREDIT DESIGNATION: Vindico Medical Education designates this live activity for a maximum of 17.75 AMA PRA Category 1 Credit(s)™.

About Our Attendees

2013 Attendee Geographic Breakdown ■ Northeast 10% ■ Midwest 7% WA

■ South 80% ■ West 3%

ND

MT

OR

MN

WY

UT

CO

MI

IA

NE NV

NY

WI

SD

ID

IL

IN

DC

OH WV

MO

KS

RI

PA

KY

CA

VA

AZ

MS

NJ DE MD

SC

AR

NM

NH MA CT

NC

TN OK

AK

ME

VT

AL

GA

LA TX

FL

HI

Attendance in Previous Years 350 300

21% increase from last year alone!

250 200 150 100 50 0 2010

2011

2012

6

2013

Exhibit Information

Reserving Exhibit Space

Unopposed Exhibit Hours (Tentative)

To reserve exhibit space at the symposium, complete and submit the Application for Exhibition form found in this package. The form must be completed in its entirety and full payment is due by February 3, 2014.

THURSDAY, MAY 29, 3014 7:00 am – 8:00 am

Attendee Registration/Hall Open – Continental Breakfast

9:30 am – 10:00 am

Break in the Exhibit Hall

12:00 pm – 1:00 pm

Attendee Lunch

Assignment of Booth Space

2:30 pm – 3:00 pm

Break in the Exhibit Hall

Priority for space assignment will be based on the following: • The order in which applications are postmarked or received via fax • Availability of space requested (2 booth maximum) • The special needs of the exhibitor

FRIDAY, MAY 30, 2014 7:30 am – 8:00 am

Continental Breakfast in the Exhibit Hall

10:00 am – 10:30 am

Break in the Exhibit Hall

12:30 pm – 1:00 pm

Lunch in the Exhibit Hall

Fax transmission will be accepted only if a purchase order or check requisition for the deposit accompanies the application. Requests received by fax will be held for 10 working days only. If the application and deposit have not been received by the end of that 10-day period, the reservation will be released.

SATURDAY, MAY 31, 2014 7:30 am – 8:00 am

Continental Breakfast in the Exhibit Hall

10:00 am – 10:30 am

Break in the Exhibit Hall

12:30 pm – 1:00 pm

Attendee Lunch

Exhibit Eligibility

Booth spaces will be assigned on a first-come, first-served basis. A copy of the floor plan will be available with the Exhibitor Service Kit. Exhibitors who wish to avoid assignment of space adjacent to that of a particular competitor should indicate that desire on the application. Careful consideration will be given to all such requests. Exhibit Management reserves the right to relocate or reassign exhibit booths at anytime for the overall benefit of the meeting.

Exhibitors are subject to approval by Exhibit Management. Exhibit Management reserves the right to decline space rentals.

Cancellations

Exhibit Price and Payment The exhibit package is $3,400 per space. A 50% deposit is due with the application. The balance is due February 3, 2014.

Cancellations must be submitted in writing to the Exhibit Manager. The date of receipt of an exhibitor’s written notice of cancellation will be considered the official cancellation date. Exhibitors who request cancellations agree to the following schedule of charges:

Exhibit Specifications All tabletop exhibits are 6' wide unless otherwise indicated on the floor plan. The exhibit area is carpeted. The following services are included with the tabletop rental: • One 6' draped table • Two side chairs • One wastebasket • Complimentary refreshments in the exhibit hall: continental breakfasts and coffee breaks • Listing in the Exhibitor Directory of the symposium program book

Any exhibitor who wishes to release assigned space 90 days prior to the exhibition date will be refunded 50% of booth fee. For cancellations of exhibit space within 89 days of the show, 100% of space rental charge will be assessed to the canceling exhibitor/company. In the event that the cancelled space is resold and the entire exhibition is sold out, the cancellation penalty will be 50% of the rental charge.

Please note that if you require additional tables onsite, you will be charged the full exhibit space charge of $3,400. Please contact Donna Rosenstock at 856-848-1712, ext. 257 with any questions or concerns.

7

Exhibit Information

Exhibitor Rules

Exhibitor Badges

No products or materials can be hung, fixed, taped, glued, nailed and/or attached to any wall or column in the building. Any damage caused by the above shall be billed directly to the exhibitor. No tape of any kind will be permitted on any carpeted or marble surfaces. Glitter is not permitted in carpeted areas of the building.

All participants affiliated with exhibitors must be registered. Exhibitors will receive registration forms from the Exhibit Manager. Admission to the exhibit area and sessions will be by badge only. Badges will be available onsite. Exhibits must be staffed at all times during the hours the exhibit hall is open. As a courtesy to the attendees and fellow exhibitors, please strictly adhere to the opening and closing hours. Exhibitor badges will not be given to registrants who should pay the registration fee. Four badges are included per 6' tabletop exhibit. Additional badges are available at $50 each and include continental breakfast and refreshments.

No sample food or beverage products may be distributed by exhibitors except upon written authorization by the Exhibit Management. After approval by management, any exhibitor that will be preparing or displaying food products within the hall must take any necessary precautions for protecting the permanent carpet by using mats, plastic, etc.

Exhibitor Service Kit Exhibitors will receive an Exhibitor Service Kit approximately 30 days prior to the opening of the meeting. The Exhibitor Service Kit contains information on labor union rules and regulations, shipping and drayage services, as well as order forms for the rental of special materials.

Liability The exhibitor assumes entire responsibility and liability for losses and damages, and, hereby, agrees to protect, indemnify, defend and hold Kiawah Eye, their employees and agents, and the East Beach Conference Center harmless against all claims, losses and damages to persons or property, governmental charges, or fines and attorney’s fees arising out of, or caused by, exhibitor’s installation, removal maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole negligence of the hotel, its employees and agents. In addition, the exhibitor acknowledges that Kiawah Eye and the East Beach Conference Center do not maintain insurance covering the exhibitor’s property and that it is the responsibility of the exhibitor to obtain business interruption and property damage insurance covering such losses by the exhibitor.

Notice The names or titles of CME activities, symposia and other presentations or events associated with a CME activity are the property of Kiawah Eye and Vindico Medical Education. Exhibitors and commercial supporters of those CME activities, symposia and other presentations or events shall not use the names or titles of those activities, symposia, presentations or events in promotional programs, campaigns or other efforts to induce attendance without written permission from Kiawah Eye and Vindico Medical Education. In addition, no exhibitor or commercial supporter shall reward any participant for attendance at a CME activity, symposium, presentation or event, including, but not limited to, gifts or prizes, either given directly or as part of a raffle or other similar contest. Kiawah Eye and Vindico Medical Education reserves the right to restrict attendance at CME presentations to members of the target audience.

Cancellation of Symposium It is mutually agreed that in the event of cancellation of the Symposium as a result of strikes, governmental regulations or other causes which would prevent its scheduled opening or continuance, this agreement will be terminated immediately, and Exhibit Management shall determine an equitable basis for the refund of such portion of the exhibit fees as possible, after due consideration of expenditures and commitments already made.

8

Application to Exhibit

Kiawah Island, South Carolina East Beach Conference Center May 29-31, 2014

KiawahEye.com

OFFICE USE ONLY Date Received Booth Assigned Cost of Booth First Deposit Received Check # Balance Due

_________________ _________________ _________________ _________________ _________________ _________________

Company Street Address City

State

Submitted by

Title

Phone

Fax

Zip Code

Email

Note: Please direct all further correspondence to (if different from above) Contact Street Address City

State

Zip Code

You are hereby authorized to reserve exhibit space as indicated below for use at Kiawah Eye. By signing this application, the applicant agrees to fulfill all sponsorship responsibilities set forth by Kiawah Eye, Association & Meeting Solutions, LLC, and their agents. Failure to abide by these rules and regulations will result in forfeiture of all moneys paid or due Management under terms of this agreement. A 50% deposit is required at the time of application submission and the balance is due by February 3, 2014. Signature

Exhibit Space  One Exhibit Booth: $3,400

Will you be displaying a piece of free-standing diagnostic equipment?

 YES

 NO

Payment

Mail or fax this form to:

 Check enclosed made payable to “Kiawah Eye 2014” Charge my  Visa Mastercard American Express

AMS • Attn: Donna Rosenstock 6900 Grove Road • Thorofare, NJ 08086-9447 Toll-free: 1-800-257-8290, x257 • Fax: 856-848-3522

Account Number _____________________________________________

Exhibitor Cancellation Policy Cancellations must be submitted in writing to the Exhibit Manager. The date of receipt of an exhibitor’s written notice of cancellation will be considered the official cancellation date. Exhibitors who request cancellations agree to the following schedule of charges: Any exhibitor who wishes to release assigned space 90 days prior to the exhibition date will be refunded 50% of booth fee. For cancellations of exhibit space within 89 days, 100% of space rental charge will be assessed to the canceling exhibitor/company.

3-4 Digit Security Code ________________________________________ Exp. Date ___________________________________________________ Signature ___________________________________________________

9

Exhibition Listing

Kiawah Island, South Carolina East Beach Conference Center May 29-31, 2014

KiawahEye.com

Please list the following information as you would like it to appear in the program book exhibitor listing. Applications received after February 3, 2014, will not be listed in the symposium program book. Please fax form with exhibitor application to 856-848-3522. Please note: Product and company descriptions will not be included.

Company Name

Street Address

City

State

Phone and Extension

Fax

Zip Code

Contact Email

Web Address

Exhibitor Communication Information Exhibit Sales & Management Donna Rosenstock Kiawah Eye Exhibits 6900 Grove Road Thorofare, NJ 08086-9447 Telephone: 856-848-1712, x257 Fax: 856-848-3522 Email: [email protected]

Facility Kiawah Island Golf Resort 1 Sanctuary Beach Drive Kiawah Island, SC 29455 Telephone: 843-768-2766

10

Sponsorship Agreement

OFFICE USE ONLY Date Received Booth Assigned Cost of Booth First Deposit Received Check # Balance Due

__________________ __________________ __________________ __________________ __________________ __________________

May 29-31 • Kiawah Island, South Carolina

Company Street Address City

State

Submitted by

Title

Phone

Fax

Zip Code

Email

Note: Please direct all further correspondence to (if different from above) Contact Street Address City

State

Zip Code

You are hereby authorized to reserve the sponsorship/support opportunities indicated below for use at Kiawah Eye 2014. By signing this application, the applicant agrees to fulfill all sponsorship responsibilities set forth by Kiawah Eye, Association & Meeting Solutions and their agents. Failure to abide by these rules and regulations will result in forfeiture of all moneys paid or due Management under terms of this agreement. A 50% deposit is required at time of application submission and the balance is due by February 3, 2014. Signature

Sponsorship Opportunities Mail or fax this form to:

Please check the appropriate box(es):

Kiawah Eye Sponsorship Attn: Donna Rosenstock 6900 Grove Road Thorofare, NJ 08086-9447 Phone: 856-848-1712, ext. 257 Fax: 856-848-6091

 GOLD PACKAGE: $20,000 Choose one:  Program Book Cover 4 SOLD  Lanyard  Meeting Bags OLD Hotel Keycards S

 SILVER PACKAGE: $12,500  BRONZE PACKAGE: $7,500

11

13-1652