thursday, november 16th

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THURSDAY, NOVEMBER 16TH A = 2 hours of Program Team Time (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) B = 2-hour session (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) C = 1-hour session (3:00 – 4:00p.m.) Recommended Audience Key:

Recommended Audience

Session Length/ Session Title

ALL (appropriate for all participants) PD (Program Director/Manager) SC (Site Coordinator/Manager) DS (Direct Staff: instructors/teachers, volunteers, program assistants, etc.) Presenter(s)/ Facilitator(s)

Keynote Address

ALL

Strengthening Your Coaching Skills with Real Talk

bob McNeil, Coaching Leaders/ Shifting Norms

A1 and A2 ALL

Program Team Time

B1 ALL

Intercultural Relevancy and Responsiveness

21st CCLC Program Directors

bob McNeil, Coaching Leaders/ Shifting Norms

Session Description Open, honest, and authentic communication is the foundation of effective coaching. How can we strengthen our coaching skills and build upon the strengths of our program teams? And how do we move through challenges and barriers and rise to meet the needs of our youth and families? Programs can choose when and how they wish to use their Program Team Time: year 5 sustainability planning, conference session debriefing, or whatever will best meet your continuous program improvement needs, including collaboration with other programs. Project Directors are responsible for communicating to their staff which “A” session to attend (1, 2, 3, or 4).

What is “intercultural relevancy”, and how can we be responsive to the diverse needs of our youth and families? This session includes conversations about cultural commonalities and differences and the opportunity to understand and practice new skills to address bias and meet the needs of your diverse communities.

THURSDAY, NOVEMBER 16TH A = 2 hours of Program Team Time (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) B = 2-hour session (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) C = 1-hour session (3:00 – 4:00p.m.) Recommended Audience Key:

Recommended Audience

ALL

Session Length/ Session Title B2

Presenter(s)/ Facilitator(s)

Session Description

Investing in Family Engagement with Y4Y

Scott Sheldon, Y4Y Training & Education Specialist

Engaging families in your program can be challenging but is worth the investment of time, energy, and resources when you see the value in terms of student success. This session will explore best practices for improving and developing relationships with families. Learn to create a family-friendly environment, serve family needs, plan engagement activities, and solicit family input and leadership with Y4Y resources.

B3 PD SC

ALL (appropriate for all participants) PD (Program Director/Manager) SC (Site Coordinator/Manager) DS (Direct Staff: instructors/teachers, volunteers, program assistants, etc.)

21st CCLC Nuts & Bolts

Joni Gilles (ODE) This session will provide information about evaluation planning and reporting timelines required for Year 5. There will also be information & Ron Speck, ODE shared about the monitoring structure ODE uses. ODE will provide resources and clarification as well as opportunities for peer-to-peer 21st CCLC State dialogue. Highly recommended for Program Directors. Coordinator

B4

SC DS

TraumaInformed Care: Practical Examples in a School Setting

Anna Vo, Site Coordinator, SHINE Program

This is an intermediate training which briefly outlines ACES, effects of PTSD, and other analyses of trauma for communities of color, immigrants, and families living in poverty, including how trauma psychologically, socially, and developmentally affects our clients. We will run through possible workplace triggers and compare models of delivery in school settings.

THURSDAY, NOVEMBER 16TH A = 2 hours of Program Team Time (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) B = 2-hour session (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) C = 1-hour session (3:00 – 4:00p.m.) Recommended Audience Key:

Recommended Audience

SC DS

Session Length/ Session Title B5 Teaching Archery After School B6

SC DS

Building Community

ALL (appropriate for all participants) PD (Program Director/Manager) SC (Site Coordinator/Manager) DS (Direct Staff: instructors/teachers, volunteers, program assistants, etc.) Presenter(s)/ Facilitator(s)

Miranda Huerta, Archery Ed. Coordinator, Oregon Department of Fish & Wildlife

Session Description Come learn about how archery is safely taught in the after school setting: how to set up a safe range, prepare your students for archery, walk your students through their first shots, and safely run the range. This session will include lecture and demonstration followed by hands-on participation and Q&A. Appropriate for 21st CCLC programs

serving 4th – 12th grade students.

Do you know what it takes to build an emotionally and physically safe Gary Glasenapp space for youth? This interactive workshop will introduce participants to a variety of activities designed to support the community building & Cori Brownell, process. Each participant receives a guidebook to support implementation of strategies learned during this session. Maximum TRI

25 participants.

B7

ALL

Developing Effective Partnerships with Y4Y

Scott Sheldon, Y4Y Training & Education Specialist

How do you enrich or build on existing partnerships to strengthen your program? This session will review Y4Y tools and resources designed to help out-of-school time programs develop and improve relationships with schools, community- and faith-based organizations, and other partners. Learn how to identify your needs, find partners, and create and maintain partnerships to sustain your program.

THURSDAY, NOVEMBER 16TH A = 2 hours of Program Team Time (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) B = 2-hour session (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) C = 1-hour session (3:00 – 4:00p.m.) Recommended Audience Key:

Recommended Audience

PD SC

Session Length/ Session Title B8 Looking Ahead: The New RFP

ALL (appropriate for all participants) PD (Program Director/Manager) SC (Site Coordinator/Manager) DS (Direct Staff: instructors/teachers, volunteers, program assistants, etc.) Presenter(s)/ Facilitator(s)

Session Description

Joni Gilles (ODE) This session will provide a timeline of RFP opportunities and due dates & as well as an overview of some RFP elements. Participating in this Ron Speck, ODE session will be an opportunity to learn how to best prepare for the 21st CCLC State next 21st CCLC grant cycle. Highly recommended for Program Directors. Coordinator

B9 SC DS

CommunitySupported STEAM Innovations B10

ALL

ALICE Training

Candi Scott & Roxanna Marvin, TRI

Come learn about community resources which support project-based STEAM education. Find out how some of your Oregon peers currently seek community support to provide innovative STEAM activities. Participants will have the opportunity to both share with and learn from their colleagues.

Officer Trever Jackson, WOU Campus Public Safety

ALICE (Alert, Lockdown, Inform, Counter, Evacuate) is an Active Shooter Civilian Response Training for all organizations – informing citizens to participate in their own survival and lead others to safety. This session provides preparation and a plan for individuals and organizations on how to more proactively handle the threat of an aggressive intruder or active shooter event.

THURSDAY, NOVEMBER 16TH A = 2 hours of Program Team Time (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) B = 2-hour session (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) C = 1-hour session (3:00 – 4:00p.m.) Recommended Audience Key:

Recommended Audience

PD SC

Session Length/ Session Title C1 Creating & Sustaining Community Partnerships

C2 ALL

ALL

E-Z Reports: Users’ Group

C3 Essential School Alignment Practices

ALL (appropriate for all participants) PD (Program Director/Manager) SC (Site Coordinator/Manager) DS (Direct Staff: instructors/teachers, volunteers, program assistants, etc.) Presenter(s)/ Facilitator(s)

Session Description

Joni Gilles (ODE) This Peer-to-Peer session focuses on what you can do to enhance & your current sustainability plans. This hour-long session will be Ron Speck, ODE packed with information and the opportunity to both share with and 21st CCLC State learn from your colleagues. Coordinator

Kathy Kollasch, McMinnville Program Director

Participants will share ideas and have questions answered about using E-Z Reports for efficient program operation and reporting. We will explore the program’s powerful Reports functions and share how they can be used to more efficiently and effectively manage programs, monitor program operations, and share results with federal, state, and local audiences.

Gary Glasenapp, TRI

This Peer-to-Peer session focuses on what you can do to enhance your current school alignment practices. This hour-long session will be packed with information and the opportunity to both share with and learn from your colleagues.

THURSDAY, NOVEMBER 16TH A = 2 hours of Program Team Time (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) B = 2-hour session (9:30 – 11:30a.m. or 12:30 – 2:30p.m.) C = 1-hour session (3:00 – 4:00p.m.) Recommended Audience Key:

Recommended Audience

ALL

Session Length/ Session Title C4

ALL (appropriate for all participants) PD (Program Director/Manager) SC (Site Coordinator/Manager) DS (Direct Staff: instructors/teachers, volunteers, program assistants, etc.) Presenter(s)/ Facilitator(s)

Sarah Scott Myers, OCCD Oregon Registry Coordinator

Join this session for an overview of the Oregon Center for Career Development (OCCD) in Early Childhood Care & Education. Become familiar with the Oregon Registry and how OCCD can help support your professional development goals beyond PDUs. This session is for 21st CCLC professionals who work with elementary students.

OregonASK Overview

Susan Zundel, OregonASK

What is OregonASK and what do they offer? Come find out about the many out of school time resources available to your 21st CCLC programs through OregonASK.

C6

Daren Heaton & Dave Chamberlain

Oregon Center for Career Development Overview C5

ALL

ALL

Science of Sport Overview C7

ALL

Session Description

WOU Campus Tour

This session will provide an opportunity to learn information about the curriculum and STEM lesson plans used in the Science of Sport programs. There will also be an opportunity for questions and Science of Sport discussion. Are you or a family member interested in attending Western Oregon WOU Student & University? Enjoy this campus tour and receive information about Cori Brownell, student opportunities and programs offered at WOU. Highlights TRI include a tour of the Richard Woodcock Education Center.