US Bank infographic v1

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Partnership, Perseverance & Payment Plus

A CASE STUDY THE CUSTOMER

THE CHALLENGE

Ryan Companies US, Inc.

Maximize Efficiency & Profitability

A 75-year-old, family-owned national developer, builder and real estate manager headquartered in Minneapolis.

Ryan Cos. wanted to create greater efficiencies within accounting and its overall operations for bottom-line impact. Controller Sarah Toepke turned to U.S. Bank, the company’s partner since 1985.

THE SOLUTION

THE RESULTS

U.S. Bank’s ePayables Program

A Partnership That Provides Increased ROI

A VP at U.S. Bank, Dhiren Patel identified a key cost-saving solution. The U.S. Bank Access® Online Payment Plus Program allowed Ryan to pay vendors via a “virtual” credit card account, replacing check payment and lowering administrative costs.

In three years, Ryan Cos.’ net financial benefit—including cost savings combined into a credit card rebate—increased by 800%. Plus, while the number of transactions converted from check to card increased by 15,000 annually, Ryan experienced $0 in fraud losses due to the reduction in theft prone checks.

WITH PAYMENT PLUS, WE CAN PROCESS 15,000 TRANSACTIONS ANNUALLY, WHILE KEEPING THE SAME NUMBER OF EMPLOYEES IN OUR ACCOUNTING DEPARTMENT, ALL THANKS TO THE PROGRAM'S AUTOMATED PAYMENT EFFICIENCY, VISIBILITY, CONTROL AND REBATES. - SARAH TOEPKE

CONTROLLER, CONSTRUCTION ACCOUNTING | RYAN COMPANIES US, INC.

To read the full case study, visit www.usbpayment.com/ryan

WHY CHANGE THE AP PROCESS? COMPETITION

STRATEGY

POSITIONING

Cost containment and cash

Tight credit markets and

In accounts payable, your

management are at the top of

business uncertainty means

department is uniquely able to

many CFO’s agendas. If your

every department—especially

support your firm’s cash

competitors are converting to

accounts payable—needs to be

management objectives,

electronic payments, your

more strategic in terms of cash

implementing strategies to

company needs to consider

management and efficiencies.

create cost-saving efficiencies

the same strategy.

while increasing revenues.

WHAT’S TRENDING IN AP? What proportion of major suppliers is likely to convert from checks to electronic payments in the next three years?*

VERY LIKELY

48%

SOMEWHAT LIKELY

25%

NOT LIKELY

8%

MAJORITY ALREADY ELECTRONIC

19%

BY 2016, THE PURCHASING CARD MARKET IN NORTH AMERICA IS ESTIMATED TO REACH $290 BILLION.*

*Source: Electronic Payments Survey, Association for Financial Professionals, Nov. 2013.

BEFORE & AFTER PAYMENT PLUS

BEFORE

AFTER

PAYMENT PLUS:

STEP 1: You process the check

STEP 2: Postmark the envelope

PAYMENT PLUS:

1

Automated payment to supplier by U.S. Bank

2

Supplier accepts and processes payment electronically

3

Automated reconciliation

STEP 3: Drop the payment in the mail

STEP 4: Your vendor receives the check

STEP 5: They deposit the check at the bank

STEP 6: You both wait for the check to clear

STEP 7: You reconcile your bank account

WHEW!

RESULTS

EXTRA ADMINISTRATION

RESULTS

vs

EASY AUTOMATION

HOW DOES PAYMENT PLUS AFFECT YOUR AP PROCESS? ONLY THE PAYMENT METHOD CHANGES ( FOR THE BETTER ) Everything else—how you process invoices, receipts, financial systems, coding and approval—stays the same!

INVOICE RECEIPT

FINANCIAL SYSTEM

CODING

APPROVAL

PAYMENT PLUS

THE PERKS OF PAYMENT PLUS

With Payment Plus, companies simply submit payment instructions online or with an automated file. U.S. Bank makes the payment securely and provides complete remittance information. Payments can even be monitored via automated reporting. Payment Plus also:

Eliminates expensive check writing and automates payments Allows control over payments in selecting the supplier, date and amount Provides precision protection for payment authorization down to the penny

MORE FUNCTIONALITY. LESS ADMINISTRATION.

With Payment Plus, administrators, managers and cardholders can access tools online, in real-time for completely paperless card administration, including:

Setup & Maintenance

Payment Origination

Transaction Management

Management Reporting

Financial Reporting Extracts

With Payment Plus, you can reduce costs, eliminate risks and streamline your payables—all of which improve your bottom line. For more information, visit www.usbpayment.com.