Wedding Packet Congratulations on your engagement and your upcoming marriage! We are excited for you and the opportunity to help prepare you for your future. If you desire to have a Coastal Community Church pastor officiate your ceremony and/or use the Coastal facilities for your wedding, please complete and return the attached Wedding Application. The following information will be helpful as you plan for your special day: Premarital Counseling • All of our pastors require that you and your future spouse complete our pre-marital counseling program. Pre-marital counseling at Coastal is designed to give you and your future spouse an understanding of God's design for marriage and a realistic picture of what marriage is like. The program consists of a minimum of 3 to 4 counseling sessions, each lasting between 60 and 90 minutes, during regular Coastal office hours (M-TH, 8:30 – 5:00). Your first pre-marital counseling appointment must be scheduled at least four months prior to your wedding date. • Please list your preferred pastor on the attached Wedding Application. Pastors will be determined based on the availability of their schedule. The premarital counseling program is a ministry of Coastal Community Church and is, therefore, our gift to you. •
Before meeting, you will need to take an online assessment, Prepare-Enrich. This online assessment will be used during your counseling appointments, and will cost $30. We will send you the link via email. Facility Usage • Applicants must agree to all terms and conditions listed in Coastal Community Church Building Usage, Policies and Procedures Manual. • A Coastal pastor must perform any ceremony which takes place in our facility • Coastal facilities are only available for use by Coastal attendees. Availability is limited to one (1) wedding each month, except May, June, July, and August when availability opens to two (2) per month. • Coastal Community Church will not schedule weddings or rehearsals on Thanksgiving, Christmas, New Year’s, Easter, July 4, Labor Day, and Memorial Day weekends. • Weddings will only be scheduled on Fridays and Saturdays. • Weddings may be scheduled as late as 8:00pm on Fridays in the Worship area. • Weddings must be finished by 5:00pm in the Worship Area on Saturdays.
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Applications for use of Coastal Community Church facilities must be made at least two months prior to the wedding date, but no more than six months in advance. Reservations will be made with the Office Manager by completing the Wedding Application. Fees are payable at the time reservations are made. Dates will not be reserved until fees are paid.
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Coastal will provide a Sound Technician if equipment is needed for musicians and soloist or the ability to play a soundtrack for the rehearsal or ceremony Rooms that can be used for the wedding rehearsal or on the wedding day will be limited to the Worship area, the lobby, the Children’s Ministry room, and the restrooms.
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No rehearsals can take place on Tuesday or Wednesday or Thursday evenings due to current Coastal schedules. Facilities are only available for a maximum of 2 hours for the rehearsal and 4 hours on the day of the ceremony. An additional hour may be scheduled on the day of the rehearsal for an extra fee paid to Coastal Community Church.
Auditorium • The wedding ceremony will be performed in the Worship area. • The stage will not be cleared of music equipment or stage design by Coastal Community Church or otherwise. No furnishings may be moved from other parts of the building. Nails, tacks, screws, pins, tape, or anything that will mar the walls or floors may not be used. • All decorations and equipment must be removed promptly following the ceremony. Coastal staff will not load or off-load equipment or decorations to be used in the wedding. • Coastal Community Church property must be left or returned to the condition in which it was found. Any damage to the building or additional cleaning required to return the building to a usable state will be deducted from the damage deposit. • Because they stain, real rose petals are not permitted to be thrown inside the building;; artificial petals are allowed. In addition, neither confetti nor birdseed is permitted to be thrown anywhere on church grounds. Please consult a Coastal staff member before using any related supplies. Sound and Production • The wedding party will be responsible for contacting any musicians required for the wedding. A fee of $250 will be applied for the Coastal Worship Pastor. If a Coastal member, fee will be $150. • If the use of sound equipment is requested, all personnel operating church equipment must be approved by Coastal Community Church. An approved Sound Technician must be contracted to provide sound for the rehearsal and wedding ceremony. It is your responsibility to contact an approved sound technician, and reach an agreement in regard to services based on their availability. Please contact the Coastal Community Church Administrator for a list of approved Sound Technicians. • Once you have contracted with an approved Sound Technician, Coastal will provide microphones for musicians and soloists and the ability to play a soundtrack for the rehearsal and wedding ceremony. Facility/Wedding Coordination
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Coastal pastors are not Wedding Coordinators. It is your responsibility to provide a Facility/Wedding Coordinator for your rehearsal and ceremony, who will manage the facilities and oversee all activities. The Facility/Wedding Coordinator will direct all activities pertaining to the rehearsal and wedding ceremony. • If at any point, the rehearsal or ceremony goes outside the bounds of these expectations, our Church Administrator has the authority to cancel the use of Coastal facilities. Additional Instructions • The wedding party is strongly urged not to leave wedding dresses, bridesmaid dresses, or tuxedos at the church following the rehearsal. Coastal Community Church will be in no way responsible or liable for personal items such as dresses, wraps, purses, silver, glassware, cameras, etc. brought to the church for use in the wedding. • No smoking is allowed in any of the church facilities. Honorarium • Building usage fee - $500 for members, $1,000 for nonmembers • Sound Technician – $150 for members, $250 for nonmembers • Officiating Pastor - $300 for members, $500 for non-members (Based on availability of the Pastor.) • Worship Music Pastor/Leader - $150 for members, $250 for non-members (If you choose to use a Pastor for music.) • Damage Deposit - $200 (needs to be a separate check from other fees) Please make all checks payable to Coastal Community Church. All fees are payable once your application is approved and confirmed. If your date is not available, your check will be returned within a week of notification. For confirmed weddings, your security deposit will be mailed to you the week following your wedding date. Should you have any questions regarding the Wedding Guidelines, please contact Sandy Gibson, Executive Assistant, 867-5683 or
[email protected]. We look forward to receiving your application and will contact you within 1 week.
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RESOURCES AVAILABLE Music Leaders: Joel Arcieri Brian Briggs Ashleigh Hazel Nate Weis
[email protected] - 757-641-5791
[email protected] - 804-832-0960
[email protected] - 571-205-2180
[email protected] - 804-815-5659
Sound Team: Andrew Bauserman Brian Briggs
[email protected] 757-329-8961
[email protected] 804-832-0960
Media/Projection Team: Ronnie Davis
[email protected] - 757-930-4242 Noah Waddles
[email protected] - 804-832-1688 Steve Wood
[email protected] - 757-592-6891
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Wedding Application General Information _______________________________ _______________________________ Bride’s Name
Groom’s Name
_______________________________ _______________________________ Current Address
Current Address
_______________________________ _______________________________ City State Zip City State Zip _______________________________
_______________________________
Home Phone
Home Phone
_______________________________
_______________________________
Cell Phone
Cell Phone
_______________________________
_______________________________
Email
Email
_______________________________
_______________________________
Date of Birth
Date of Birth
Wedding Location: ___________________________ Date ___/___/20___ Time ___:___ am/pm Address: _______________________________________________________________________
Rehearsal Location: __________________________ Date ___/___/20___ Time ___:___ am/pm Address: _______________________________________________________________________
Reception Location: __________________________ Date ___/___/20___ Time ___:___ am/pm Address: _______________________________________________________________________
Facilities Requested
[ ] Worship Area [ ] Lobby
[ ] Children’s Ministry [ ] None
Preferred Pastor – If Available
[ ] Shaun Brown [ ] Joey Tomlinson
[ ] David Wilson [ ] Andrew Oates
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Production Services Requested
[ ] Sound for Recorded Music
[ ] Sound for Live Music
Sound Technician ___________________________ Phone ________________________
Wedding Agreement I have read all wedding policies and agree to comply with Coastal Community Church Wedding Policy, including facility usage, counseling requirements and payment of all fees directed by the policy. Bride Signature: ________________________________ Date: _____________________ Groom Signature: ________________________________ Date: _____________________ After Wedding Information: ________________________________________ ____________________________ Address Phone ________________________________________ City State Zip
For Office Use Only [ ] Approved [ ] Not Approved Reason For Decision:
_______________________________________________________________________________ _______________________________________________________________________________ Wedding Coordinator ___________________________ Phone Number ____________________ ServiceMaster Scheduled: [ ] ________________________________________ (Authorized Signature)
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_________________ Date
Personal Questionnaire – Bride 1. If you have accepted Jesus Christ as your personal Savior, briefly describe when and how it took place:
2. How long have you been attending Coastal Church? 3. Describe the ways you are involved at Coastal Church:
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4. Are you willing to study God’s design for marriage and meet with a pastor for counseling? □ Yes □ No 5. How long have you known your fiancée? 6. How long have you been dating your fiancée? 7. How long is the engagement period? 8. Have you been married before? □ Yes □ No If previously married, please give details, including when your divorce was final:
Are children involved? □ Yes If so, how many and what age?
□ No
With whom do they live? 9. Why do you want to marry this person?
10. Why is this the right time in your life and relationship to get married? 4/2017
11. What do you expect out of marriage?
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Personal Questionnaire – Groom 1. If you have accepted Jesus Christ as your personal Savior, briefly describe when and how it took place:
2. How long have you been attending Coastal Church? 3. Describe the ways you are involved at Coastal Church:
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4. Are you willing to study God’s design for marriage and meet with a pastor for counseling? □ Yes □ No 5. How long have you known your fiancée? 6. How long have you been dating your fiancée? 7. How long is the engagement period? 8. Have you been married before? □ Yes □ No If previously married, please give details, including when your divorce was final:
Are children involved? □ Yes If so, how many and what age?
□ No
With whom do they live? 9. Why do you want to marry this person?
10. Why is this the right time in your life and relationship to get married? 4/2017
11. What do you expect out of marriage?
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